Project Manager Assistant IV

Potomac Electrical Services LLC.; Fort Worth (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health & Wellness including Medical, D

401(k) Retirement Plan Match

PTO & Holiday Pay

Paid Travel Expenses

Career Advancement Opportunities

Job summary

TechPro Power Group is seeking a Project Manager Assistant Level 4 to support high-complexity projects and assist PM Level 4 managers. The role includes administrative tasks, project coordination, estimating support, and mentoring junior PMAs.

A clear path to advancement to PM Level 1 is noted. Ideal candidates have 5+ years in project coordination, strong organizational and leadership abilities, and proficiency with MS Office and project management tools.

Qualifications

• 5+ years of experience in project coordination or as a Project Manager Assistant.
• Proficiency in project management software and the Microsoft Office suite.
• Strong analytical and problem-solving skills, with ability to identify trends and improvements.
• Advanced organizational skills and Keen attention to detail.
• Excellent communication and interpersonal skills with mentoring abilities.

Responsibilities

• Administrative Support: schedule meetings, prepare complex documentation, maintain files, manage communications.
• Project Coordination: develop plans, timelines, budgets, assist estimating, oversee tasks, coordinate logistics, align team goals.
• Documentation and Reporting: maintain docs, generate status reports, analyze data for trends.
• Leadership and Mentorship: mentor PMAs, provide guidance to junior staff.
• Risk Management: identify risks and support mitigation strategies.
• Additional Duties: perform other tasks to support business objectives.

Skills

Project coordination

Leadership

Communication

Mentoring

Analytical skills

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Project management software

Estimating software

Job description

Description

Project Manager Assistant IV (PMA4)

About Us: TechPro Power Group and Companies stand at the forefront of the power industry, offering cutting-edge solutions that optimize power equipment performance and reliability. As part of a family of companies that includes Potomac Electrical Services, Sentinel, Sentinel-TDS, and Switching Systems Solutions, we provide comprehensive services across various sectors.

We are proud to be an employer of choice, recognized for our commitment to creating a positive work environment where innovation, collaboration, and diversity thrive. Our comprehensive services, including upgrades, retrofits, add-ons, refurbishment, and rigorous testing, are designed to meet and exceed the evolving demands of our clients.

Whether you are a skilled technician, an engineer, or a member of our office support team, you’ll find a culture that values your contributions and supports your professional growth. Join us and be part of a dynamic team driving the future of the power industry.

Job Title: Project Manager Assistant IV (PMA4)

Job Type: Full Time

Location: Ft Worth, TX

Location Type: Onsite

Risk Category: Non-Safety Sensitive

Compensation: $70K to 90K

Additional Earnings: May include discretionary bonus

Travel: Occasional 10% to 25%

Destinations/Regions: Are there specific regions?

Benefits:

• Health & Wellness including Medical, Dental, Vision and HSA
• 401(k) Retirement Plan Match Contribution
• PTO & Holiday Pay
• Paid Travel Expenses (when applicable)
• Career Advancement Opportunities

Position Overview (see Key Responsibilities, Requirements & Additional Information Below):

As a Project Manager Assistant Level 4, you will play a critical role in supporting high-complexity projects managed by Project Managers Level 4. This includes administrative support, project coordination, estimating assistance, and mentoring junior PMAs. Your ability to handle complex tasks, work independently, and contribute to project planning and execution is essential. Positioned for advancement to Project Manager Level 1, this role requires exceptional organizational, communication, and leadership skills.

Key Responsibilities:

1. Administrative Support

• Schedule and manage project meetings, appointments, and key milestones.
• Prepare, distribute, and maintain complex project documentation.
• Maintain organized project files and databases, ensuring accurate and up-to-date information.
• Manage project-related communications, including emails, phone calls, and inquiries.

2. Project Coordination

• Collaborate with PM Level 4 to develop comprehensive project plans, timelines, and budgets.
• Support the estimating process by gathering data, performing takeoffs, and inputting information into the quote system.
• Oversee designated project tasks, ensuring timely completion and adherence to budget constraints.
• Coordinate project logistics, such as equipment reservations and team assignments.
• Serve as a liaison between project team members to ensure alignment on goals and priorities.
• Prepare materials and presentations for project meetings and performance reviews.

3. Documentation and Reporting

• Maintain and organize all project documentation, including schedules, risk logs, and progress reports.
• Generate detailed reports on project status and metrics for stakeholders.
• Assist in analyzing data to identify project trends and recommend improvements.
• Ensure adherence to project management standards and methodologies.

4. Leadership and Mentorship

• Mentor and develop L1, L2 & L3 PMAs, providing guidance and fostering skill development.
• Act as a resource for troubleshooting and problem-solving within the project team.

5. Risk Management

• Identify project risks and work with PM Level 4 to implement effective mitigation strategies.

6. Additional Duties:

• Flexibility to perform other assigned tasks to support the overall business objectives

Requirements (Education, Experience, Skills & Attributes):

• 5+ years of experience in project coordination or as a Project Manager Assistant, with proven ability to manage complex tasks and support high-complexity projects.
• Proficiency in project management software and the Microsoft Office suite.
• Strong analytical and problem-solving skills, with the ability to identify trends and recommend improvements.
• Advanced organizational skills and keen attention to detail.
• Excellent communication and interpersonal skills, with the ability to effectively mentor and support junior team members.
• Demonstrated ability to multitask and prioritize tasks in a dynamic and fast-paced environment.
• Ability to foster teamwork and maintain alignment on project goals and objectives.

Preferred Qualifications:

• Bachelor’s degree in business administration, project management, or a related field is preferred.
• Experience in project estimating and familiarity with quoting and takeoff processes is highly desirable.
• Experience working on projects that involve cross-functional teams.
• Familiarity with the use of specialized project management or estimating software.

Physical Requirements:

• Lift, carry and/or move up to 75 pounds repeatedly.
• Climb ladders, staircases, step stools, stand, walk, sit, and operate vehicles for extended periods.
• Bend, stoop, crawl and work in awkward positions or confined spaces for several hours.
• Work outdoors in varying weather conditions including intense heat/cold, muddy and wet environments.
• Perform precision tasks with instruments and fittings.
• Communicate verbally and in writing.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

TechPro Power Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

This job description outlines the primary responsibilities and qualifications for the position, highlighting the collaborative and essential skills necessary for success. While we aim to provide an accurate depiction of the role, actual duties may vary based on organizational needs and evolving business requirements. These statements describe the general nature and level of work performed and are not an exhaustive list of all responsibilities, duties, and skills required.