Project Manager Assistant - Entry Level

PowerRise; Philadelphia (Philadelphia County); Hybrid; USD 42,000 - 54,000; Full time

Job summary

PowerRise seeks an organized entry level Project Management Assistant to support electric utility projects. The hybrid role collaborates with Project Managers to coordinate tasks, manage docs, track progress, and ensure clear communications among teams and stakeholders.

The ideal candidate has a degree in a related field, 2 years of admin/project support experience, strong MS Office and Power BI skills, and excellent organizational and communication abilities.

Qualifications

• Bachelor's or Associate's degree in engineering, business administration, project management, or related field.
• 2 years of experience in administrative, project support, or coordination roles in the electric utility, construction, or engineering sector.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge of Power BI or comparable data visualization tools.
• Strong organizational and time-management skills.
• Excellent written and verbal communication and teamwork.
• Hybrid work eligibility within the service territory.

Responsibilities

• Assist Project Managers with the creation, distribution, and maintenance of meeting agendas, minutes, and presentations.
• Diligently track and follow up on action items, ensuring timely completion and accountability.
• Maintain comprehensive project documentation and filing systems (electronic and physical).
• Provide support in developing and maintaining project schedules and timelines.
• Assist with preparation of project status reports, dashboards, and stakeholder communications.
• Assist Project Managers with budget tracking and expense monitoring.
• Review vendor invoices and support project closeout documentation.

Skills

Time management

Written communication

Verbal communication

Team collaboration

Education

Bachelor's or Associate's degree

Tools

Microsoft Office Suite

Power BI

Job description

About PowerRise

PowerRise is a premier provider of project and construction management services for electric, water, telecom and gas utility clients. We specialize in delivering reliable, resilient, and innovative solutions that drive success for capital projects. Our leadership team brings decades of experience in the energy sector, ensuring expert execution and strategic management across all project phases. At PowerRise, we champion safety, innovation, diversity, and inclusion, ensuring every project contributes to a more equitable and sustainable energy future.

Position Summary

PowerRise is seeking a highly organized and proactive entry level Project Management Assistant (PMA) to join our team supporting critical electric utility projects in our service territory. This Hybrid role plays a crucial part in the successful execution of projects by collaborating closely with Project Managers. You will be responsible for coordinating essential tasks, managing project documentation, tracking progress, and ensuring efficient communication among project teams and stakeholders.

Key Responsibilities

PROJECT COORDINATION & DOCUMENTATION

• Assist Project Managers in the creation, distribution, and maintenance of meeting agendas, detailed minutes, and presentations.


• Diligently track and follow up on action items, ensuring timely completion and accountability.


• Maintain comprehensive and organized project documentation, records, and filing systems (both electronic and physical).


• Provide support in the development and maintenance of project schedules and timelines.


• Assist with the preparation and formatting of project status reports, dashboards, and presentations for various audiences.

COMMUNICATION & STAKEHOLDER LIAISON

• Facilitate clear and timely communication between project team members, clients, vendors, and other stakeholders.


• Assist in drafting, proofreading, and distributing projectrelated correspondence, emails, and formal communications.


• Track, manage, and log important projectrelated communications and correspondence.

FINANCIAL & ADMINISTRATIVE SUPPORT

• Assist Project Managers with budget tracking, expense monitoring, and basic cost management tasks.


• Review, process, and track vendor invoices, ensuring accuracy and adherence to project budgets.


• Provide essential support for project closeout activities, including documentation archival and final reporting.

Qualifications

• Bachelor's or Associate's degree, preferably in Engineering, Business Administration, Project Management, or a related field.


• 02 years of experience in an administrative, project support, or project coordination role, with a preference for experience within the electric utility, construction, or engineering industry.


• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.


• Working knowledge of Power BI or comparable data visualization and manipulation tools.


• Excellent organizational and timemanagement skills, with the ability to manage multiple tasks and priorities effectively.


• Strong written and verbal communication skills, with a professional and courteous demeanor.


• Excellent interpersonal skills and the ability to work effectively within a team environment.


• Must be able to work Hybrid within our service territory.

Preferred Qualifications

• Exposure to project management methodologies (Agile, Waterfall, PMBOK) e.g., through coursework, certification prep, or internships.


• Basic knowledge of the electric utility industry and its operational or regulatory aspects.


• Experience with document control systems.


• Interest in pursuing CAPM or PMP certification.


• Basic knowledge of Python or SQL for scripting or data manipulation.

Why Join PowerRise?

• Competitive salary and comprehensive benefits package.


• Opportunities for professional development, learning, and career advancement within a growing company.


• A collaborative, supportive, and dynamic team environment where your contributions are valued.


• Make a real difference by supporting critical projects that power our communities.

Equal Opportunity Employer Statement

PowerRise is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive environment for all employees.