Assistant Program Manager

Nucleidata; Pennsylvania; Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Flexible Personal Time Off

Support for professional certifications

Collaborative workplace culture

Job summary

A leading infrastructure project firm in Pennsylvania is seeking an Assistant Program Manager to support complex energy projects. This hybrid position involves coordinating project schedules, documentation management, and stakeholder communication. Ideal candidates will have a Bachelor’s degree and experience in project coordination, along with strong attention to detail and communication skills. This role provides opportunities for mentorship and professional growth.

Qualifications

• 2–5 years of experience in a project coordination, administrative, or analyst role.
• Exposure to construction, energy, or infrastructure projects is preferred.
• Interest in pursuing PMP, CAPM, or similar project management certifications.

Responsibilities

• Maintain and update program schedules and documentation.
• Support development of programming roadmaps and deliverables.
• Assist with compliance tracking and internal reviews.

Skills

Attention to detail

Organization

Excellent written and verbal communication

Collaboration

Eagerness to learn

Education

Bachelor’s degree in business, Engineering, Energy, IT, or related field

Tools

Microsoft Project

Smartsheet

Microsoft Office Suite

SharePoint

Job description

We are seeking a detail-oriented and highly motivated Assistant Program Manager to support the successful execution of complex infrastructure and energy projects across the U.S. This hybrid role is based in Pennsylvania and involves coordinating with project stakeholders, maintaining documentation, and supporting program operations from initiation through delivery.

As a vital member of the program delivery team, you will work closely with Program Managers and cross-functional leads to ensure smooth coordination, schedule alignment, and timely reporting across multiple concurrent project workstreams. This position is ideal for professionals seeking to develop their skills in infrastructure program management, with a clear path to advancement into a Program Manager role.

If you have a solid foundation in project coordination, a passion for infrastructure and sustainability, and a desire to grow into a leadership role—this opportunity will provide the mentorship, training, and exposure needed to succeed.

Key Responsibilities

Strategic Program Coordination & Support

• Maintain and update program schedules, trackers, and documentation libraries.
• Support the development and tracking of programming roadmaps and key deliverables.
• Monitor task completion and follow up with responsible stakeholders to ensure timelines are met.
• Assist in the coordination of interdependence across project streams, including site development, power, cooling, and technology integration.
• Prepare weekly updates and reports to support Program Manager oversight.

Documentation Management

• Maintain accurate and organized documentation including meeting minutes, decision logs, action items, and status reports.
• Support the creation and distribution of project dashboards and performance summaries.
• Assist with document control and ensure version accuracy for plans, schedules, and communications.
• Facilitate meeting logistics, agenda preparation, and stakeholder communications.

Stakeholder Management & Communication

• Assist in managing stakeholder contact lists and communication schedules.
• Support coordination of stakeholder meetings, client check-ins, and review sessions.
• Ensure effective follow-through on stakeholder feedback and requests.
• Help prepare materials for executive updates and project presentations.

Quality & Compliance Support

• Assist with compliance tracking and coordination of internal reviews.
• Support audit preparation activities and documentation collation.
• Help ensure all deliverables adhere to program quality standards and regulatory guidelines.
• Use project management software (e.g., Microsoft Project, Smartsheet) to support schedule tracking and updates.
• Maintain shared documentation platforms (e.g., SharePoint, Teams) and ensure accessibility.
• Support technology integration and testing coordination for new platforms and tools.

Operational & Handover Preparation

• Support preparation for project closeout and operational handoff.
• Assist with documentation compilation and delivery to operations teams.
• Participate in lessons learned workshops and knowledge sharing sessions.

Qualifications & Requirements

Education & Experience

• Bachelor’s degree in business, Engineering, Energy, Information Technology, or a related field preferred.
• 2–5 years of experience in a project coordination, administrative, or analyst role.
• Exposure to construction, energy, or infrastructure projects is preferred.
• Familiarity with project management methodologies and tools.
• Interest in pursuing PMP, CAPM, or similar project management certifications.

Technical & Domain Knowledge

• Basic understanding of infrastructure or energy systems is desirable.
• Familiarity with data center environments, utilities, or engineering workflows is a plus.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using project management software such as Smartsheet, MS Project, or similar tools.
• Comfort working with documentation platforms like SharePoint, Teams, or Confluence.
• Strong attention to detail and organization.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple tasks.
• Collaborative mindset with a proactive and resourceful approach.
• Eagerness to learn and grow within a high-performing infrastructure program team.

Working Conditions

• Remote work environment with flexibility for occasional client meetings and team collaboration.
• Travel required for technology implementations, vendor meetings, and client engagements (approximately 15-20%).
• Must maintain secure home office environment suitable for handling confidential client data.
• Occasional evening and weekend work during system implementations and maintenance windows.
• On-call availability for critical system issues and security incidents.
• Comfortable with fast-paced consulting environment requiring rapid technology decision-making.
• Direct mentorship from senior professionals.
• Hands-on with cutting-edge infrastructure and AI technologies.
• Defined Career path to Senior PM or Program Director roles.
• Support for certifications and continuing education.
• Enjoy cross-functional exposure to a variety of data center projects, engineering challenges, and operational support.
• Competitive salary and performance-based bonuses.
• Performance-based bonuses tied to program and organizational success.
• Flexible Personal Time Off and Vacation Policy
• Parental leave, disability, and military leave support.
• Support for continuing education and professional certifications.
• Collaborative and mission-driven workplace culture emphasizing innovation and sustainability.
• Opportunities for performance-based advancement and career growth.

Nuclei Data LLC is an Equal Opportunity Employer. We do not discriminate based on race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in our employment practices.