Project Manager Assistant

Pyrovio; Pennsylvania; Remote; USD 65,000 - 90,000; Full time

Job summary

A consulting firm in the Electrical Transmission sector is seeking a Project Management Assistant to support client Project Managers. The role involves managing documentation, financial forecasting, and project performance evaluation. Candidates must have a Bachelor's degree and relevant experience, along with strong skills in Excel and communication. This position primarily works remotely with occasional travel required.

Qualifications

• 2 years of experience in construction project management or related field.
• 1 year of utility industry experience required.
• 2 years of utility industry experience preferred.

Responsibilities

• Fully manage all aspects of strategic planning when needed.
• Produce bid packages, track invoices, and develop cash flow plans.
• Evaluate project performance and communicate findings.
• Conduct close-out functions including Lessons Learned protocols.
• Coordinate with client across full project lifecycle and documentation.
• Close-out functions including Lessons Learned and stakeholder follow-up.
• Suggest process improvements and dashboard enhancements.
• Assist in training internal and external teams on processes and SWIs.

Skills

Strong analysis skills with proficiency in Excel

Strong client-facing communication skills

Strong project management skills

Knowledge of finance, schedule, and material tracking

Education

Bachelor’s degree in Business, engineering, finance, or related field

Tools

Primavera

MS Project

Job description

Project Management Assistant

About the Role

The Project Management Assistant position provides external, consulting-type support to client Project Managers who oversee projects within the Electrical Transmission industry.

This role is primarily remote, with occasional travel to client sites in Pennsylvania, Maryland, and New Jersey as needed.

Qualifications

Minimum qualifications:

• Bachelor’s degree in Business, engineering, finance, construction management or a related field from an accredited college AND 2 years of experience in construction project management or a closely related field, such as project organization, engineering, finance, construction, planning or project controls
• OR 3 years of experience in construction project management or closely related field, such as project organization, engineering, finance, construction, planning or project controls
• 1 year of utility industry experience
• Strong analysis skills with proficiency in Excel (i.e. adding and extracting data, charts, and formulas)
• Strong client-facing communication skills; effective relationship building skills
• Strong project management skills with a demonstrated ability to develop, manage and control multiple tasks
• Knowledge of finance, schedule, and material tracking
• Residency within the client's footprint of Ohio, Pennsylvania, Maryland, West Virginia, or New Jersey.

Preferred qualifications:

• 2 years of utility industry experience, especially in Transmission/Distribution
• Familiarity with project management tools such as Primavera, MS Project, etc. with related Scheduling/Resource Planning expertise
• Ability to travel to client locations occasionally

Responsibilities

Perform the following duties with minimal guidance:

1. When needed, fully step in for the project manager to manage, document, and communicate on all aspects of strategic planning, including schedule, risk, budgeting, and scope management (e.g. in the case of a project manager’s extended leave of absence)
2. Process approvals, produce bid packages, track project invoices, and develop project cash flow, forecast plans, and reports, while tracking monthly accruals using established software systems
3. Participate in & hold project status meetings, kick-off meetings, safety messages, and site walk downs
4. Evaluate project performance and project data (financial, invoicing, material, and schedule) by inputting and extracting data from established software systems, communicating findings, and resolving or escalating issues
5. Engage in client coordination for the full project lifecycle, including project documentation, performance reporting, and retention
6. Conduct close-out functions, including Lessons Learned protocols, following up with stakeholders, and evaluating completion of goals and objectives
7. Identify process improvements and communicate suggestions to stakeholders (i.e. automating forms and processes, improving functionality of dashboards, etc.)
8. Support in the training and education of internal team members and external client project managers, especially new employees, on the relevant processes, systems, and Standard Work Instructions (SWIs)
9. Support client leadership with complex tasks and reports involving higher visibility and risk, deep knowledge of platforms, analytical insights, coordinating between multiple working groups, and understanding complex processes with minimal guidance