Project Manager Assistant

Big-D Careers; Dallas (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in construction services is seeking an Administrative Assistant to support project teams in Dallas. The role involves managing administrative paperwork, processing contracts, and maintaining project files. Ideal candidates will have strong organizational skills and a high school diploma, with preference for some college education. This full-time position offers a dynamic work environment and opportunities for growth in project management.

Qualifications

• High school diploma required; some college is preferred.
• Industry experience is desired but not required.
• First Aid/AED/CPR certification is preferred.

Responsibilities

• Process subcontracts and purchase order contracts.
• Organize and maintain project files and databases.
• Assist project teams with administrative paperwork.

Skills

Organizational Skills

Communication Skills

Problem Solving

Education

High school diploma or equivalent

One-two years of college preferred

Tools

Prolog Converge

Job description

Overview

Reports to: Senior Project Administrator or Director of Office Admin

FLSA Status: Full-Time, Salaried Non-Exempt

Normal Working Hours – Office Hours: 8 am to 5 pm, Monday through Friday

Position Objective: Assist the project teams with administrative paperwork and procedures of the construction process.

Responsibilities

• Process subcontracts and purchase order contracts
• Process subcontract change orders
• Track and log certified payroll for pertinent projects
• Process owner pay applications
• Attend and record meetings and process meeting minutes
• Perform some project management functions as needed to expedite projects—i.e. processing submittals, managing submittal log, request for information (RFI) log, and architect’s supplemental instructions (ASI) log
• Process owner change orders in AIA (American Institute of Architects)
• Process transmittals for all paperwork originating in office
• Organize and maintain project files and databases (Prolog Converge)
• Assist owners, subcontractors and suppliers to solve daily business problems in a timely manner
• Assist receptionist with break/lunch coverage on the phones and acting as a back-up to cover the phones when needed
• Additional duties as required

Qualifications

• High school diploma or equivalent
• One-two years of college preferred
• Industry experience desired, but not required
• First Aid/AED/CPR certification preferred