Project Manager, Advertising & Promotion

AbbVie; Illinois; On-site; USD 90,000 - 130,000; Full time

Job summary

AbbVie Ad Agency (A3) is seeking a Project Manager to plan, schedule, and execute print and digital projects. You will work with the account team to coordinate daily activities and maintain relationships with brand teams to keep projects on schedule, on budget, and on strategy.

The role requires 5+ years in project management within advertising or agency settings, and 1-5 years in pharmaceutical advertising.

Qualifications

• Bachelor degree required.
• 5+ years of project management experience, including at least 3 years leading creative and strategic projects in an advertising, marketing, branding, or agency-style environment, with experience managing briefs, timelines, budgets, cross-functional workflows, stakeholder feedback, approvals, and final deliverables.
• 1-5 years of pharmaceutical (not healthcare) experience within an ad agency.
• Excellent communications skills: verbal, presentation, written.
• High energy, positive, organized individual who is comfortable in a high-visibility role.
• Great collaborator with ability to focus on both the big picture and small details.
• Understanding of print and digital project lifecycles and different project management methodologies/styles.

Responsibilities

• Develop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget.
• Conduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies. Capture notes and distribute recaps with action items.
• Set up and manage routes for all projects through the internal agency approval process (Kantata, WorkFront).
• Understand the Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with AbbVie Promotional Material Review Process.
• Coordinate interactive resources with studio/programming/creative leads.
• Be the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concerns.
• Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.).

Skills

Communication

Verbal

Written

Presentation

Collaboration

Organization

Attention to detail

High energy

Education

Bachelor degree

Tools

Kantata/Mavenlink

Workfront

Microsoft Office

Outlook

Job description

Company Description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us atwww.abbvie.com. Follow @abbvie onLinkedIn,Facebook,Instagram,XandYouTube.

Job Description

The Project Manager is responsible for the planning, scheduling and execution of all projects (print and digital) within AbbVie Ad Agency (A3). This role works closely with their assigned account manager to help coordinate daily activities within A3 and continue to develop the ongoing relationship with their respective brand teams to keep projects on schedule, on budget and on strategy.

Role Responsibilities

• Understand AbbVie promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate compliance


• Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archiving.


• Demonstrate clear and concise written and verbal communication skills.


• Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload.


• Possess ability to work in a high-volume, rapidly paced environment.


• Proficiency using the Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, Workfront).

Project/Process Management

• Develop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget.


• Conduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies. Capture notes and distribute recaps with action items.


• Set up and manage routes for all projects through the internal agency approval process (Kantata, WorkFront).


• Understand the Medical/Legal/Regulatory (Veeva) review process and prepare all assets and documentation for submission and review in accordance with AbbVie Promotional Material Review Process.


• Coordinate interactive resources with studio/programming/creative leads.


• Be the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concerns.


• Create, compile, and maintain project and department documentation as needed (technical documentation, server folder structure, spec sheets, estimate tracking, etc.).

Qualifications

• Bachelor degree required.


• 5+ years of project management experience, including at least 3 years leading creative and strategic projects in an advertising, marketing, branding, or agency-style environment, with experience managing briefs, timelines, budgets, cross-functional workflows, stakeholder feedback, approvals, and final deliverables.


• 1-5 years of pharmaceutical (not healthcare) experience within an ad agency.


• Excellent communications skills: verbal, presentation, written.


• High energy, positive, organized individual who is comfortable in a high-visibility role.


• Great collaborator with ability to focus on both the big picture and small details.


• Understanding of print and digital project lifecycles and different project management methodologies/styles.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Companybelieves ingood faith it will pay for this role at thetimeofthis posting based on the job grade for this position.Individualcompensation paid within this range will depend on many factors including geographiclocation,andwemayultimatelypaymore or less than the posted range. This range may bemodifiedin thefuture.


• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick),medical/dental/visioninsurance and 401(k) to eligibleemployees.


• This job is eligible toparticipatein our short-term incentiveprograms.

Note: No amount of payis considered to bewages or compensation until such amount is earned, vested, anddeterminable.Theamountandavailabilityof anybonus,commission, incentive, benefits, or any other form ofcompensation and benefitsthat are allocable to a particular employeeremainsin the Company'ssoleandabsolutediscretion unless and until paid andmay bemodifiedat the Company’s sole and absolute discretion, consistent withapplicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html

What AbbVie Has to Offer

Our work can—and does—have a tangible, lasting impact on millions of people. But it’s not just the results that matter. How we achieve them matters, too. Leading with purpose, we work to build a more sustainable future for generations to come. We do that by putting our expertise, resources and talent to work to make a real difference for patients, communities and our world.