Project Manager

MERCY COLLEGE; Village of Dobbs Ferry (NY); Hybrid; USD 80,000 - 110,000; Full time

Job summary

C&A Digital is seeking a highly organized Project Manager for Pharmaceutical/Healthcare Marketing. The role coordinates across copy, art, account, and production from kickoff through MLR approval and final release. It is a hybrid role with three days per week in our White Plains, NY office.

The ideal candidate thrives under deadlines, stays relentlessly organized, and ensures teams meet dates while maintaining clear written communications with clients and partners.

Qualifications

• Must manage multiple concurrent projects across brands without losing track of status, version, or owner.
• Strong timeline-building skills, including backward-planning from fixed submission or in-market dates.
• Exceptional attention to detail—confirm requested changes are implemented before progress.
• Excellent written and verbal communication with clear status updates and direct escalation when needed.
• Comfort holding teams and stakeholders accountable to dates, diplomatically but firmly.
• Strong organizational and documentation habits across shared drives, trackers, and status tools.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook, plus experience with a project management/workflow platform.

Responsibilities

• Build and maintain project timelines from kickoff through MLR submission and final release.
• Traffic jobs between copy, art, account, and production with complete, versioned files and clear direction.
• Manage MLR submission logistics and ensure reference packs are ready before submission.
• Run internal status meetings and maintain status reports for clients and teams.
• Document scope vs. approved work; flag out-of-scope requests and assist with change orders.
• Forecast resourcing needs and escalate capacity conflicts early.
• Serve as the day-to-day contact for client and agency partners on timing and deliverables.
• Maintain job files, version histories, and archives for mid-stream handoffs.

Skills

Project management

Timeline planning

Attention to detail

Written and verbal communication

Accountability to dates

Documentation

Cross-functional coordination

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Asana

Adobe Acrobat

Job description

Project Manager—Pharmaceutical/Healthcare Marketing

About the Role

C&A Digital is seeking a highly organized project manager to keep multiple concurrent jobs moving across our pharmaceutical and healthcare marketing accounts—from kickoff through medical/legal/regulatory (MLR) approval and final release. This role is the connective tissue between copy, art, account, and production: owning timelines, trafficking work through review, managing scope, and keeping internal teams and client partners aligned on status and next steps. This role is hybrid with 3 days a week in our White Plains, NY office. Candidates who are calm under deadline pressure, relentlessly organized, and comfortable holding people to dates will do well here.

Key Responsibilities

• Build and maintain project timelines from kickoff through MLR submission, revision rounds, and final release—backward-planning from hard in-market dates and flagging risk before dates slip.
• Traffic jobs between copy, art, account, and production, confirming every handoff includes complete, correctly versioned files and clear written direction.
• Manage MLR submission logistics—verifying that annotated files, reference citation lists, and highlighted reference packs are complete and submission-ready before a job is due for submission.
• Run internal status meetings and maintain hot sheets/status reports for internal teams and client partners.
• Manage scope: document what was requested versus what was approved, flag out-of-scope requests as they arise, and support estimate and change-order conversations.
• Forecast resourcing needs across concurrent jobs and brands, escalating capacity conflicts early enough to act on them.
• Serve as a day-to-day point of contact for client and agency partners, setting clear expectations on timing, deliverables, and dependencies.
• Maintain job files, version histories, and archives so any team member can pick up a job mid-stream without reconstructing its history.

Required Qualifications

• Demonstrated ability to manage multiple concurrent jobs across brands without losing track of status, version, or owner.
• Strong timeline-building skills, including backward-planning from a fixed submission or in-market date.
• Exceptional attention to detail—able to confirm that requested changes were made accurately and completely before a job advances.
• Excellent written and verbal communication: a clear status update, a clean recap, and a direct escalation when one is warranted.
• Comfort holding teams and stakeholders accountable to dates diplomatically but firmly.
• Strong organizational and documentation habits across shared drives, trackers, and status tools.
• Working proficiency in Microsoft Excel, Word, PowerPoint, and Outlook, plus at least one project management or workflow platform.
• Reliable availability that overlaps with US Eastern Time business hours for review handoffs.

Preferred Qualifications

• Prior project management or traffic experience in healthcare/pharmaceutical marketing, medical communications, or another regulated industry (financial services, legal, etc).
• Familiarity with pharma MLR review cycles, annotation and reference pack requirements, and redline-style revision tracking.
• Experience shepherding both print production and digital/omnichannel deliverables through final release.
• Experience coordinating freelance or offshore resources across time zones.

Tools

• Project management/workflow platform (eg, Asana, Monday.com, Smartsheet, Workfront, or equivalent)
• Microsoft Excel, Word, PowerPoint, and Outlook
• Adobe Acrobat (routing and reviewing marked-up PDFs)
• Basic familiarity with shared drives/asset management systems (training provided)