Project Manager

Capital Technology Alliance; Tallahassee (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

Capital Technology Alliance in Tallahassee, FL, seeks an experienced IT Project Manager to lead complex initiatives across departments, manage budgets, schedules, and risks, and ensure alignment with state agency standards.

You will liaise between business stakeholders, vendors, and technical teams, develop charters and plans, and drive governance, planning, and quality assurance to deliver on strategic goals.

Qualifications

• Possess the professional and technical skills necessary to perform IT project management.
• Expertise in technical writing and documentation.

Responsibilities

• Serve as the primary liaison between business stakeholders, vendors, contractors, and technical teams.
• Ensure alignment between project objectives and the Department's strategic goals.
• Facilitate communication among project sponsors, executive leadership, project teams, and external stakeholders.
• Provide status reporting and executive-level communication regarding project progress, risks, issues, and accomplishments.
• Ensure projects are completed on schedule, within budget, and in accordance with established quality standards.
• Develop and maintain Project Charters and Management Plans.

Skills

IT project management

Technical writing

Documentation

Stakeholder communication

Risk management

Scheduling

Education

Bachelor's degree in CS / Business / related

PMP certification

Job description

At Capital Technology Alliance, we believe changing the future of technology means valuing people. We are committed to building a collaborative, high-performing environment where professionals are empowered to deliver meaningful impact. Our teams work on challenging, often high-visibility initiatives that support mission-critical systems, enterprise modernization efforts, and data-driven decision-making.

CTA is proud to demonstrate a high renewal rate with our employees and contractors. We place a high value on expertise. That’s why CTA is committed to paying top rates in the industry and connecting you with positions and flexible engagement options that match your skills and professional goals.

Job Duties:

• General Project Manager Activities. The Project Manager will perform project management activities that focus on the specific constraints of a single project with a defined beginning and end. Multiple projects may be worked on simultaneously.
• Serve as the primary liaison between business stakeholders, vendors, contractors, and technical teams.
• Ensure alignment between project objectives and the Department's strategic goals.
• Facilitate communication among project sponsors, executive leadership, project teams, and external stakeholders.
• Provide status reporting and executive-level communication regarding project progress, risks, issues, and accomplishments.
• Ensure projects are completed on schedule, within budget, and in accordance with established quality standards.
• Project Governance. Establishing the standards, reporting structures, and "rules of engagement" that the project must follow while aligning and contributing to Department standards.
• Develop and maintain Project Charters.
• Develop and maintain Project Management Plans,
• Establish project governance structures, reporting processes, and project controls.
• Ensure compliance with applicable State of Florida project management standards.
• Planning and Scheduling. Coordinate stakeholders, track milestones and dependencies, and keep delivery on time and aligned with business goals.
• Develop and maintain detailed project schedules.
• Create and maintain Work Breakdown Structures (WBC).
• Identify project dependencies and critical path activities.
• Conduct resource capacity planning and workload forecasting.
• Risk and Issue Management. Proactively identify, assess, and manage project risks and issues to support informed decisions and successful delivery.
• Identify, monitor, and elevate project risks and issues.
• Develop and implement mitigation and contingency plans.
• Track decisions and lessons learned.
• Stakeholder Management. Navigate high-level executive relationships to improve the possibility of a successful project.
• Develop and maintain Stakeholder Engagement Matrices.
• Facilitate executive steering committee meetings and project governance meetings.
• Manage stakeholder expectations and communications.
• Resolve project conflicts and communication challenges.
• Requirements Management. Elicit, document, prioritize, and trace requirements to ensure solutions meet stakeholder needs and project objectives.
• Elicit, document, analyze, and validate business requirements.
• Facilitate Joint Application Development (JAD) sessions and stakeholder workshops.
• Translate business needs into functional and technical requirements.
• Develop Business Requirements Documents (BRDs).
• Assist in development and review of Technical Requirements Documents (TRDs).
• Business Process Analysis. Analyze and improve business processes to increase efficiency, strengthen controls, and deliver better outcomes.
• Document current state ("As-is") business processes.
• Develop future-state ("To-be") business process models.
• Identify opportunities for process improvement and automation.
• Analyze operational impacts of proposed solutions.
• Solution Analysis. Evaluate business needs and options to define practical, effective solutions aligned with project goals.
• Evaluate solution alternatives.
• Support vendor demonstrations and solution evaluations.
• Assist with product selections and procurement evaluations.
• Validate that implemented solutions meet documented requirements.
• Acceptance and Quality Assurance. Validate deliverables against requirements and quality standards to ensure they are ready for stakeholder acceptance.
• Develop acceptance criteria.
• Coordinate user acceptance testing activities.
• Facilitate scope identification and acceptance reviews.
• Verify successful delivery of project objectives and business outcomes.
• Technical Writing and Procurement Support. The PM/BA shall provide technical writing and procurement support services including:
• Develop Statements of Work (SOWs) for technology projects and professional services procurements.
• Create Requests for Quotes (RFQs), Requests for Information (RFIs), and related procurement documentation.
• Define project scope, deliverables, milestones, acceptance criteria, and performance measures.
• Collaborate with procurement, legal, vendor management, and technical staff.
• Maintain document version control and documentation standards.
• Convert complex technical concepts into clear business and procurement documentation.
• Review contracts and procurement documents for consistency with project objectives and statutory requirements.
• Assist proposal evaluation teams during procurement activities.

Required Qualifications:

• Possess the professional and technical skills necessary to perform IT project management.
• Minimum of 7 years of experience in IT, with at least 4 years of managing projects. Experience with projects in multiple technologies and functions.
• Expertise in technical writing and documentation.
• Competency in document version control and collaborative document management.
• Experience with Florida State Agency IT Projects.
• Experience with Florida legislative reporting practices (e.g. Operational Work Plans, etc.)

Education:

• Bachelor's degree in computer science, Business Administration, or other related fields, or equivalent work experience.
• Project Management Professional (PMP) certification from the Project Management Institute is required.