Project Manager

Timeline Design+Build; Saratoga (CA); On-site; USD 100,000 - 150,000; Full time

Job summary

Timeline Design+Build is seeking a Project Manager to lead residential design-build projects from preconstruction through closeout in the Silicon Valley area. You will be accountable for financial performance, client communication, team coordination, change management, and overall project execution.

You will own budgets, forecasts, and cost control, and ensure alignment of design, estimating, procurement, and field teams.

Qualifications

• Experience leading residential design-build projects with accountability for budgets and client communication.
• Strong knowledge of construction processes and ability to interpret plans and specs.
• Proven ability to manage schedules, change orders, and field coordination.

Responsibilities

• Lead project financials, budgets, forecasts, and cost control from start to closeout.
• Maintain accurate oversight of launch through closeout and monitor contingency usage.
• Coordinate design, estimating, procurement, and field teams, driving timely decisions.

Skills

Project management

Budgeting

Forecasting

Cost control

Communication

Collaboration

Construction knowledge

Education

Degree in architecture, engineering, construction management, or a related field

Tools

Buildertrend

PlanGrid

Bluebeam

Job description

Overview

The Project Manager leads residential design-build projects from preconstruction through closeout, with accountability for financial performance, client communication, team coordination, change management, and overall project execution.

Key Responsibilities

• Project Financial Leadership
• Own project budgets, forecasting, and cost control.
• Maintain accurate financial oversight from launch through closeout.
• Develop and manage budgets, forecasts, and job cost reporting.
• Monitor committed costs, labor, subcontractor spending, and contingency usage.
• Identify risks early and take corrective action to protect margin.

What Success Looks Like

• Project meets or exceeds target gross profit.
• Forecast is accurate and current.
• Costs, commitments, and contingency are controlled.
• Financial risks are identified and addressed early.
• Client is aware of current financial standing.

What Success Looks Like

• Client is consistently informed and confident.
• Expectations around scope, budget, and schedule are clear.
• Issues are communicated proactively and resolved quickly.
• Design-to-Field Coordination
• Align design intent with field execution.
• Keep design, estimating, procurement, and production teams coordinated and moving decisively.
• Coordinate design, estimating, procurement, and field teams.
• Drive clarification of plans, details, submittals, and RFIs.
• Support field leadership with timely decisions and accurate information.

What Success Looks Like

• Design, estimating, procurement, and field teams stay aligned.
• RFIs, decisions, and information are resolved before they impact the field.
• The team knows what needs to happen next and who owns it.
• Change Management
• Manage scope, pricing, and approvals with discipline.
• Own the process for identifying, pricing, documenting, and communicating project changes.
• Identify scope changes and assess cost and schedule impact.
• Prepare and present change order pricing; secure approvals as required.Maintain organized documentation and protect project margin.

What Success Looks Like

• Changes are identified early, priced accurately, and approved promptly.
• Scope creep and unapproved work are minimized.
• Change orders protect project margin.
• Clear documentation of all changes.
• Project Success & Accountability
• Deliver projects that meet schedule, financial, and client goals.
• Lead teams with accountability, remove barriers, and drive organized closeout.
• Develop and maintain schedules with field leadership.
• Monitor milestones, anticipate risks, and lead recovery plans when needed.
• Lead coordination meetings and ensure complete, organized closeout.

What Success Looks Like

• Key milestones are achieved.
• Problems are anticipated and recovery plans are implemented.
• Project finishes with an organized punch list, closeout, and handoff.

Required Skills & Abilities

• Strong knowledge of residential building codes and ability to interpret architectural and engineering plans
• Excellent written and verbal communication skills
• Strong collaboration skills with clients, team members, and trade partners
• Proficiency in Microsoft Office; Buildertrend, PlanGrid, or Bluebeam experience preferred

Education & Experience

• Degree in architecture, engineering, construction management, or a related field preferred
• 5+ years of project management or direct supervision experience; high-end residential experience in the San Francisco Bay Area strongly preferred

Physical Requirements

• Ability to work safely on active construction sites in varied conditions
• Ability to climb ladders and navigate stairs throughout all stages of construction