Project Manager

Infojini Inc; San Francisco (CA); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Infojini Inc. in San Francisco is seeking an experienced IT Project Manager to deliver technology modernization projects aligned with departmental objectives and resident services.

You will manage initiation, planning, execution, monitoring, deployment, and transition, coordinating schedules and budgets for a 5502-equivalent PM role. The successful candidate will collaborate with project sponsors, PMO leadership, business partners, technical staff, and vendors, demonstrating strong communication

Qualifications

• Bachelor's degree in CS/IT or related field OR equivalent experience.
• Two years of experience implementing and managing integrated information systems projects OR six years of experience.

Responsibilities

• Lead complex, multi-year IT modernization projects from planning through implementation and operational transition.
• Define project scope, objectives, deliverables, timelines, budgets, resource plans, and success metrics.
• Develop and maintain project charters, work plans, risk registers, communication plans, and executive reporting.
• Ensure projects are delivered on schedule, within budget, and aligned with organizational priorities.
• Serve as the primary liaison between IT leadership, business departments, vendors, and external partners.
• Build consensus among stakeholder groups and facilitate effective decision-making.
• Lead cross-functional teams in a matrixed environment with accountability and transparency.
• Communicate project status, risks, recommendations, and business impacts to leadership.
• Prepare performance reports, dashboards, and progress summaries.
• Translate complex technical concepts into clear business-focused communications.
• Oversee implementation activities including system integration, testing, deployment, UAT, and production readiness.
• Identify project risks, dependencies, and issues; develop mitigation strategies.
• Lead organizational change management efforts, including communication, training, and user adoption.
• Manage vendor relationships, procurement activities, contract execution, and third-party consulting engagements.
• Monitor vendor performance and ensure contractual deliverables are achieved.
• Support enterprise project governance, portfolio management processes, and PM best practices.
• Develop and present project performance metrics, dashboards, and recommendations to leadership.
• Promote continuous improvement and adoption of industry best practices in project delivery and service management.

Job description

Note- This is an Hybrid role. The candidate local to San Francisco area will be preferred first. The City prefers a named candidate who can report in person to the client at South Van Ness Avenue, San Francisco, on Mondays and Tuesdays, during the same 8:00 a.m. to 5:00 p.m. Pacific Time work schedule.

Project Summary

The is seeking one experienced IT Project Manager to deliver assigned technology modernization projects in support of departmental business objectives and resident services. The resource will manage project initiation, planning, execution, monitoring, implementation, and transition; coordinate project schedules and budgets; and support operational efficiency, security, service quality, and cost control. Assigned work will be consistent with the requested 5502-equivalent project management role.

The IT Project Manager will work with client project sponsors, PMO leadership, business partners, technical staff, and vendors. The successful resource will demonstrate effective communication, stakeholder management, cross-functional coordination, and disciplined project delivery. Assignments may involve infrastructure, applications, network and voice modernization, cybersecurity, or related information systems projects. This is a one-person professional services engagement, not a request for a project delivery team.

Business Requirements

The IT Project Manager will perform duties including, but not limited to:

Lead complex, multi-year IT modernization projects from planning through implementation and operational transition.

Define project scope, objectives, deliverables, timelines, budgets, resource plans, and success metrics.

Develop and maintain project charters, work plans, risk registers, communication plans, and executive reporting.

Ensure projects are delivered on schedule, within budget, and aligned with organizational priorities.

2. Stakeholder Engagement & Collaboration

Serve as the primary liaison between IT leadership, business departments, vendors, and external partners.

Build consensus among diverse stakeholder groups and facilitate effective decision-making.

Lead cross-functional teams in a matrixed environment and foster a culture of accountability, collaboration, and transparency.

Communicate project status, risks, recommendations, and business impacts to executive leadership and governance bodies.

Prepare performance reports, dashboards, and progress summaries.

Translate complex technical concepts into clear business-focused communications.

3. Technical & Operational Execution

Oversee implementation activities including system integration, testing, deployment, user acceptance testing (UAT), and production readiness.

4. Risk, Change, and Vendor Management

Identify project risks, dependencies, and issues; develop and execute mitigation strategies.

Lead organizational change management efforts, including communication, training, and user adoption activities.

Manage vendor relationships, procurement activities, contract execution, and third-party consulting engagements.

Monitor vendor performance and ensure contractual deliverables are achieved.

5. Governance and Continuous Improvement

Support enterprise project governance, portfolio management processes, and project management best practices.

Develop and present project performance metrics, dashboards, and recommendations to leadership.

Promote continuous improvement and adoption of industry best practices in project delivery and service management.

Scope of Work

1. Task 1: Develop Project Charter; clarifying what is in scope vs. out of scope.

• A. Identify and document key project deliverables
• B. Identify and document stakeholder roles and responsibilities, build RACI
• C. Build and document Communication Plan
• D. Build Risk, Issue and Change management Plan

2. Task 2: Develop Integrated Project Schedule with input from project team, client stakeholders and vendors.

• A. Document project dependencies and critical path
• B. Document project tasks and task owners, duration and effort
• C. Document project milestones and baseline schedule

3. Task 3: Develop project budget based on input from team, secure funding from client department and submit procurement asks if needed for project.

• D. Develop bottoms up budget estimate with input from cross functional project team
• E. Secure client funding through Interdepartmental agreements
• F. Develop and submit procurement requests, RFPs, etc. where needed for project

MINIMUM QUALIFICATIONS DOCUMENTATION

1. Education and experience (5502-equivalent). The proposed candidate must meet ONE of the following: (a) a bachelor’s degree in Computer Science, Information Technology, or a closely related field AND at least two (2) years of experience implementing and managing integrated information systems projects; OR (b) at least six (6) years of experience implementing and managing integrated information systems projects. Verification: candidate resume and MQ matrix listing institution/degree (if applicable), employers or client projects, position, duties, and month/year dates.