Project Manager - Medical Communications (Publications)

Avalerehealth; Philadelphia (Philadelphia County); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

401K Plan

Employer match 4%

Life Insurance

Disability Coverage

Medical Plan

Dental Plan

Vision Plan

Flexible Work

Hybrid/Remote

Vacation + Personal Day

Public Holidays

End-of-year breaks

Employee Assistance Program

Global Mobility

Job summary

Avalere Health in the United States seeks a Medical Project Manager to oversee accounts of varying sizes, drive projects to stay on budget and on schedule, and ensure adherence to client specifications through collaboration with an extended team.

You will coordinate with support agencies, manage timelines and finances, mentor junior staff, and build strong client and internal relationships while enjoying flexible hybrid or remote work and a comprehensive benefits package.

Qualifications

• Minimum of 3+ years of project management experience within a Medical Communications agency.

Responsibilities

• Manage smaller accounts independently and assist with larger accounts.
• Coordinate with client and internal stakeholders; drive timelines and budgets.
• Mentor Associate PMs and Coordinators; provide project feedback.
• Develop budgets and financial reporting; oversee invoicing and reconciliation.
• Drive internal and client status calls and ensure milestones are met.

Skills

Project Management

Client Facing

Budgeting

Financial Reporting

Timeline Management

Resource Allocation

Mentoring

Stakeholder Communication

Cross-functional Collaboration

Job description

About Avalere Health

United by one profound purpose: to reach EVERY PATIENT POSSIBLE. At Avalere Health, we ensure every patient is identified, treated, supported, and cared for. Equally. Our Advisory, Medical, and Marketing teams come together – powerfully and intentionally – to forge unconventional connections, building a future where healthcare is not a barrier and no patient is left behind.

Achieving our mission starts with providing enriching, purpose-driven careers for our team that empower them to make a tangible impact on patient lives. We are committed to creating a culture where our employees are empowered to bring their whole selves to work and tap into the power of diverse backgrounds and skillsets to play a part in making a difference for every patient, everywhere.

Our flexible approach to working allows our global teams to decide where they want to work, whether in-office or at home based on team and client need. Major city hubs in London, Manchester, Washington, D.C., and New York, and smaller offices globally, serve as collaboration hubs allowing our teams to come together when it matters. Homeworkers are equally supported, with dedicated social opportunities and resources.

Our inclusive culture is at the heart of everything we do. We proudly support our employees in bringing their whole selves to work with our six Employee Network Groups – Diverse Ability, Family, Gender, LGBTQ+, Mental Health, and Race/Ethnicity. These groups provide opportunities to promote diversity, equity, and inclusion and to connect, learn, and socialise through regular meetings and programs of activity.We are an accredited Fertility Friendly employer with our Fertility Policy, enhanced parental leave, and culture of flexibility ensuring every employee feels supported across their family planning journey and can work in a way that suits their family’s needs.

We are deeply invested in supporting professional growth for our employees through day-to-day career experiences, access to thousands of on-demand training sessions, regular career conversations, and the opportunity for global, cross-capability career moves.

We take pride in being part of the Disability Confident Scheme. This helps make sure you can be interviewed fairly if you have a disability, long term health condition, or are neurodiverse. If you'd like to apply and need adjustments made, you can let us know in your application.

About The Role

The Medical Project Manager (PM) plays a crucial role in managing accounts of varying size and complexity, and projects independently, ensuring they are completed on budget, on schedule, and to the required specifications. This role is critical in meeting and consistently exceeding client expectations. PMs will be working with an extended team and under the guidance of senior team members.

As key client projects contact, PMs are responsible for coordinating with support agencies, driving project timelines, and addressing any concerns that arise. They must possess solid project management knowledge, including financial reporting skills, proficiency with project management software, and time management & project prioritisation skills. PMs are also expected to be client facing and develop good relationships with their clients, as well as building effective relationships with internal teams and mentoring junior team members and fostering their development. This involves supporting workload prioritisation, actively participating in meetings, providing valuable project feedback to ensure the seamless progression of all projects, and establishing themselves as a trusted member of the team as well as a reliable client partner.

Project Oversight: Manage smaller accounts and standard projects independently, and assist in managing larger, more complex accounts.

Account Understanding: Be familiar with key business and brand objectives, as well as a working knowledge of the therapy area.

Financial Management: Support project finances, addressing out-of-scope issues and recommending corrective actions.

Stakeholder Communication: Maintain regular communication with client and other external and internal stakeholders, providing updates and flagging concerns.

Timeline Management: Drive project timelines, serving as the internal information hub, and ensuring milestones are met.

Resource Allocation and Management: Coordinate resource allocation and project resource management to ensure projects are adequately staffed and supported, balancing workload and capacity across teams.

Opportunity Identification: Where possible, identify and generate new opportunities within existing and new accounts.

The range of tasks which a PM may be asked to do includes but is not limited to:

Develop budgets, manage out-of-scope tasks, and perform financial reconciliation on standard budgets; assist with complex budgets.

Refine project management processes to resolve inefficiencies.

Manage project timeline/schedule development and updates.

Support account budget development and financial reporting.

Assist in client invoicing and financial tracking.

Drive internal and client status calls.

Ensure status sheets are updated, and client responses are actioned in a timely manner.

Mentor Associate Project Managers and Project Coordinators.

Participate in debrief meetings and implement feedback.

Demonstrating a minimum of 3+ years of experience in project management within a Medical Communications agency.

Experience working on a global publications account (preferred)

What we can offer

You will receive a 401K plan with an employer match contribution up to 4% (immediately vested), as well as life insurance, disability coverage, and medical, dental, and vision plans for peace of mind. Enjoy flexible working arrangements, including hybrid and remote work, along with the option to work from anywhere across the globe two weeks each year.We provide 20 vacation days plus one personal well-being day, recognise 9 public holidays, along with gifted end-of-year holidays and an early Summer Friday finish in June, July, and August.

Access free counselling through our employee assistance program and personalized health support. Our enhanced maternity, paternity, family leave, and fertility policies provide support across every stage of your family-planning journey. You can also benefit from continuous opportunities to professionally develop with on-demand training, support, and global mobility opportunities across the business.

We encourage all applicants to read our candidate privacy noticebefore applying to Avalere Health.