Project Manager

Instant Systems Inc.; Norfolk (VA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

401K

Health Benefits: Medical, Dental, Vision

Wellness Program

Life Insurance

Corporate Sponsored Events

Skill growth opportunities

Short Term Disability

Ability to Advance

Working with energetic & creative problem solvers

A mission worthy of your energy and expertise

Job summary

Instant Systems Inc. is seeking a Project Manager to coordinate engineering and facilities projects in Norfolk, Virginia. The PM will ensure timely delivery, budget adherence, and compliance with regulatory standards. Key responsibilities include leading cross-functional teams, managing project scopes, and driving continuous improvement.

The ideal candidate holds a Bachelor's Degree, PMP certification, and has over 4 years of project management experience. Benefits include health coverage and opportunities for skill growth.

Qualifications

• 4+ years of experience in project management ideally in product development.
• Experience in a regulated industry is a plus.
• Ability to manage multiple projects in a fast-paced environment.

Responsibilities

• Lead end-to-end project management for new products.
• Develop and maintain detailed project plans.
• Ensure compliance with medical device regulations.

Skills

Organizational skills

Time management

Problem solving

Knowledge of quality systems

CAPA knowledge

Continuous improvement methodologies

Education

Bachelor's Degree in a scientific field

PMP certification

Job description

As the Project Manager (PM), you will work to coordinate various Engineering and Facilities related projects. The PM drives company goals by ensuring projects are delivered on time, within scope, within budget, and in compliance. The PM finds creative solutions, collaborates across cross‑functional teams, and looks for ways to make a difference by implementing and improving systems that support timely completion of projects.

Responsibilities

• Effectively coordinate and collaborate with the following cross‑functional teams:
  • Engineering
  • R & D
  • Production
  • Quality Systems
  • Regulatory Affairs
  • Supply Chain
  • Client Services
• Lead end‑to‑end project management for new product development, process improvements, and manufacturing scale‑up.
• Define project scope, goals, milestones, and deliverables in alignment with strategic priorities.
• Develop and maintain detailed project plans, timelines, and resource allocation strategies.
• Coordinate cross‑functional project teams to ensure alignment and timely execution and resolve team‑level issues that arise.
• Manage changing priorities and evolving project requirements, adapting quickly to complex or ambiguous situations to ensure projects stay on schedule and meet objectives.
• Ensure compliance with medical device regulations (e.g., FDA, ISO 13485, ISO 9001) throughout the project lifecycle.
• Monitor and track project performance, proactively identifying risks and implementing mitigation strategies.
• Manage budgets, costs, and resource planning to achieve financial and operational targets.
• Lead regular project reviews and present progress updates to leadership.
• Maintain strong communication with stakeholders to ensure alignment on objectives, timelines, and deliverables.
• Drive continuous improvement in project execution, documentation, and process efficiency.
• Other responsibilities as assigned.

To Be Considered You’ll Need

• a Bachelors Degree in a scientific field
• PMP (preferred)
• 4+ years of experience in project management ideally within product development, manufacturing, or a regulated industry
• excellent organizational, time management and problem solving skills
• knowledge of quality systems, CAPA, and continuous improvement methodologies (Lean, Six Sigma)
• ability to manage multiple projects in a fast‑paced, high variability & regulated environment
• solid company‑centric ideology.
• core values of honesty and respect.
• a thirst for learning.
• the desire to be challenged.

You Will Thrive If You

• enjoy an autonomous work environment.
• have a LEAN mindset.
• are the first person to help.
• seek out opportunities to bring added value.

Company Benefits & Perks

• 401K
• Health Benefits: Medical, Dental, Vision
• Wellness Program
• Life Insurance
• Corporate Sponsored Events
• Skill growth opportunities
• Short Term Disability
• Ability to Advance
• Working with energetic & creative problem solvers
• A mission worthy of your energy and expertise