Project Manager

Mai Placement; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

Mai Placement in Williamsburg is seeking a detail-oriented Project Manager in construction to oversee operational flows from project intake to final delivery. This role involves extensive project coordination, including managing vendor communications and ensuring project specifications are met.

The ideal candidate is organized and can handle multiple projects simultaneously in a fast-paced environment. Compensation ranges from $80,000 to $110,000 per year. This is a full-time, on-site position.

Qualifications

• Extremely detail-oriented and highly organized.
• Strong follow-up skills and problem-solving capabilities.
• Prior experience in project coordination or related industry preferred.

Responsibilities

• Manage projects from estimating and intake through delivery and closeout.
• Gather and organize project information and documentation.
• Coordinate with vendors on pricing and deliveries.

Skills

Detail-oriented

Strong with numbers

Administrative coordination

Problem-solving skills

Job description

Project Manager - Construction Subcontractor

$80,000–$110,000 DOE

Williamsburg – Full-Time / In-Office

Established company serving commercial and institutional projects is seeking a highly organized and detail-oriented Project Manager / Order Coordinator to oversee the administrative and operational flow of projects from intake through final delivery and invoicing.

This role is heavily detail-driven and requires someone extremely organized, proactive, and comfortable managing large amounts of project information, measurements, paperwork, and vendor coordination across multiple active jobs simultaneously.

Key Responsibilities

• Manage projects from estimating and intake through delivery and closeout
• Gather and organize project information, specifications, measurements, and documentation
• Support estimating, pricing, exclusions, and proposal preparation
• Prepare estimates, contracts, sales orders, purchase orders, and invoices
• Coordinate with vendors regarding pricing, acknowledgments, lead times, and deliveries
• Track project paperwork, approvals, submittals, RFIs, and change orders
• Coordinate receiving, deliveries, packing slips, and related logistics
• Follow up on accounts receivable and collections as needed
• Keep projects moving by tracking open items, following up consistently, and ensuring all details are accurately documented
• Enter highly detailed door specifications, measurements, hardware information, and codes into internal systems with a high level of accuracy
• Review and verify manufacturer acknowledgments and confirmation forms against original orders to ensure all specifications, dimensions, quantities, and project details are correct
• Catch discrepancies, missing details, and ordering mistakes before production and delivery

Ideal Candidate

• Extremely detail-oriented and highly organized
• Strong with numbers, measurements, paperwork, and administrative coordination
• Able to manage many moving pieces across multiple projects simultaneously
• Strong follow-up and problem-solving skills
• Comfortable working in a fast-paced office environment
• Prior experience in project coordination, order management, construction administration, doors/hardware, millwork, building materials, or related industry preferred
• Must be comfortable working full-time onsite in Williamsburg

Compensation: $110,000 per year