Project Manager

Coffee Labs; New York (NY); On-site; USD 90,000 - 140,000; Full time

Job summary

Coffee Labs in New York is seeking a dynamic Experiential Project Manager to oversee immersive experiential and digital programs. The ideal candidate will manage scope, drive progress, write plans, and coordinate with cross-disciplinary teams to deliver innovative experiences.

You will lead client meetings, craft proposals, track budgets and timelines, and ensure high-quality execution across AR, VR, video, and interactive media.

Qualifications

• Bachelor's degree or equivalent experience in a similar role.
• 4+ years of project management experience in experiential activations and events.
• Experience with AR, AI, VR and related platforms used to develop immersive experiences.
• Creative thinker able to conceptualize marketing programs that leverage new technologies.
• Analytical, self-motivated, organized, flexible and a proven problem solver.
• Experience with Google Analytics and data reporting.

Responsibilities

• Ideate, plan and manage the full lifecycle of small, mid and large projects incorporating social AR, webAR, VR, AI gesture tracking, display and video ad units, 3D graphics and animations, and other emerging technologies for digital and experiential activations.
• Facilitate and participate in key meetings such as kick-offs and brainstorms to conceptualize and write up innovative campaign program ideas and proposals
• Write and execute project plans, including statements of work, scope, tasks, timelines, budgets, and development based on project requirements and objectives
• Serve as the direct point of contact for the client and internal team during the project lifecycle
• Collaborate and coordinate with a team of developers, designers, fabricators, contractors and miscellaneous vendors to develop immersive experiences
• Creative thinker who can put together RFP decks and present to clients
• Collect and organize all creative and technical information associated with each project
• Review assets provided by client teams and internal brand teams, ensuring sufficient material for digital execution
• Regularly track, report and communicate on project health and forecasting throughout each project phase and providing final reports, insights and recommendations
• Ensure that all necessary team members are included in appropriate meetings and conversations
• Foster a positive, productive working environment, especially in stressful or pressured situations, and balance a sense of urgency with a calm and confident demeanor

Skills

Project management

Client communication

Creative thinking

Attention to detail

Willingness to travel

Education

Bachelor's Degree or equivalent experience

Tools

Google Analytics

Microsoft Office

Job description

Coffee is an innovation agency focused on reimagining the way that brands connect with people. Equal parts creative thinkers, strategists, and technologists, we put the human experience at the center of everything we do. We believe that content is meant to be experienced…not simply consumed. We combine innovation and storytelling to deliver groundbreaking experiences that drive meaningful results, and that clients and consumers crave. Our wide range of expertise includes multi-platform production, content creation, design, experiential, brand strategy, virtual reality, interactive video, animation, product development and more. Traditional is not in our vocabulary. If it's not in yours either, contact us.

About the role:

COFFEE is seeking a dynamic and experienced Experiential Project Manager to oversee immersive experiential and digital and projects. The ideal candidate will possess a deep understanding of project scope, excellent verbal and written communication skills, creative thinker with the ability to conceptualize innovative program ideas drive project progress while identifying and resolving potential issues.

Key Responsibilities:

• Ideate, plan and manage the full lifecycle of small, mid and large projects incorporating social AR, webAR, VR, AI gesture based-tracking, display and video ad units, 3D graphics and animations, and other emerging technologies for digital and experiential activations.
• Facilitate and participate in key meetings such as kick-offs and brainstorms to help conceptualize and write up innovative campaign program ideas and proposals
• Write and execute project plans, including statements of work, scope, tasks, timelines, budgets, and development based on project requirements and objectives
• Serve as the direct point of contact for the client and internal team during the project lifecycle
• Collaborate and coordinate with a team of developers, designers, fabricators, contractors and miscellaneous vendors to develop immersive experiences
• Creative thinker who can put together RFP decks and present to clients
• Collect and organize all creative and technical information associated with each project
• Review assets provided by client teams and internal brand teams, ensuring sufficient material for digital execution
• Regularly track, report and communicate on project health and forecasting throughout each project phase and providing final reports, insights and recommendations
• Ensure that all necessary team members are included in appropriate meetings and conversations
• Foster a positive, productive working environment, especially in stressful or pressured situations, and balance a sense of urgency with a calm and confident demeanor

Qualifications:

• Bachelor's Degree or equivalent experience in similar role
• 4+ years of project management experience in experiential activations and events
• Experience and knowledge of the digital and emerging technology industry and common platforms (e.g., AR, AI, VR, Geenie, Niantic, programmatic media) used to develop immersive experiences
• Creative thinker able to conceptualize marketing programs that leverage new technologies to create and develop innovative marketing campaigns
• Analytical, self-motivated, organized, flexible, and proven problem solver and decision-maker
• Experience with Google Analytics and data reporting
• Familiarity with video or photo capture and setting up shoots
• Interest in experiential activations
• Detail-oriented with the ability to multi-task and meet deadlines with minimal supervision while managing different clients
• Interest in trends, new technology, and ways to craft unique guest experiences
• Strong commitment to quality work product
• Strong interpersonal skills and the ability to effectively communicate, both written and verbal, at all levels of an organization, internally and externally
• Demonstrated resourcefulness and problem-solving skills
• Proficiency in Microsoft Office programs
• Ability to work effectively in a fast paced, team environment
• Ability to travel and work non-traditional hours, including evenings, weekends, and holidays as required