Project Manager

VSA Partners; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

VSA Partners is seeking a Project Manager to support senior-level project managers across clients and manage several smaller projects independently. You will ensure projects stay on time and on budget, interface with senior client stakeholders, and help manage scope, risks, and deliverables.

You will contribute to client SOWs, coordinate project teams, and drive communications and financial tracking. The role involves collaboration with marketing, technical, and executive teams to meet business

Qualifications

• 3-5 years of demonstrated ability coordinating brand, marketing, campaign and digital projects, preferably in a consulting or agency environment.
• Bachelor’s degree in business administration with a concentration in project management, advertising/marketing, or related field.
• Experience using project management methodology, including the ability to develop and track scopes of work, identify and resolve issues, mitigate risk, develop detailed task-based project plans and specifications, perform resource allocations, and lead team meetings.
• Experience with project life cycles, print and digital production processes, and the delivery of solutions with creative and engineering components, advertising projects, brand strategy, and research projects.
• Experience managing deliverables against a media plan is a plus.

Responsibilities

• Support senior-level project managers on a given client/program or across multiple clients/programs and/or oversee and direct multiple individual projects.
• Ensure projects meet or exceed internal team and client expectations, including being on time and on budget.
• Interface with senior marketing, technical, and executive management at the client to ensure the solution is understood and addresses the customer’s business requirements.
• Contribute content and presentation of key client deliverables as needed to ensure relevancy, strategy, quality, timeliness, and adherence to SOWs.
• Manage and control project scope and the change control process to ensure that projects are executed according to agreed-upon scope, schedule, and budget.
• Supervise and raise awareness of all project issues and risks, working with appropriate team members to develop solutions.
• Communicate relevant project information to the client, such as status, risk, issues, or deliverables.
• Contribute to, review, and manage creation of client SOWs, ensuring accuracy and legal and financial compliance.
• Collaborate with the project team to drive the approach, deliverables, schedule, and tools to deliver the project within established constraints; ensure accurate financial management of projects.
• Coordinate activities of the project team and ensure project tasks, including scheduling and facilitating project-related team meetings (i.e., kickoffs, status, internal/client reviews), conveying action steps to the team, and delivering weekly status reports to project team, the client, and management.
• Work with Accounting to manage project billing schedules, including reviewing invoices and tracking fees and expenses.
• Develop, maintain, review, and/or disseminate project documentation, including status reports, invoices, change orders, project timelines, budgets, and sunset reviews.
• Ensure project documentation is produced in the standard format, follows internal documentation processes, and is reviewed and approved.
• Work with Resource Management to ensure projects are appropriately staffed, including both employee and contract resources.
• Partner with, manage communications, and execute project scope requirements with sister agencies within contract parameters.
• Additional responsibilities as assigned.

Skills

Strong organizational skills

Team player

Attention to detail

Multitasking

Communication

Adaptability

Education

Bachelor’s degree in business administration

Tools

Google Suite

MS Excel

Jira

Smartsheet

Workamajig

Slack

Job description

VSA’s purpose is to design for a better human experience. As a strategy and design agency, we blend consumer insights and data with human-centered design to activate meaningful, motivating and measurable experiences in an increasingly noisy world. With offices in Chicago, New York and San Francisco, VSA offers a full range of fully integrated capabilities—branding, advertising, data science and technology—all under one roof. VSA is also a proud member of Meet The People, an international family of unified and independent agencies. For more than 40 years, we have delivered solutions for business and creative leaders at some of the world’s most respected brands and forward-thinking organizations, including Google, Nike and IBM.

The Project Manager is responsible for supporting senior-level project managers on a given client, potentially across multiple clients and managing some smaller projects on their own. They are charged with the overall health of the projects, including day-to-day project communications, financial management, resources, risk mitigation, and both internal and external relationships.

Essential Duties and Responsibilities (Other duties may be assigned)

The Project Manager is expected to:

• Support senior-level project managers on a given client/program or across multiple clients/programs and/or oversee and direct multiple individual projects.
• Ensure projects meet or exceed internal team and client expectations, including being on time and on budget.
• Interface with senior marketing, technical, and executive management at the client to ensure the solution is understood and addresses the customer’s business requirements.
• Contribute content and presentation of key client deliverables as needed to ensure relevancy, strategy, quality, timeliness, and adherence to SOWs.
• Manage and control project scope and the change control process to ensure that projects are executed according to agreed-upon scope, schedule, and budget.
• Supervise and raise awareness of all project issues and risks, working with appropriate team members to develop solutions.
• Communicate relevant project information to the client, such as status, risk, issues, or deliverables.
• Contribute to, review, and manage creation of client SOWs, ensuring accuracy and legal and financial compliance.
• Collaborate with the project team to drive the approach, deliverables, schedule, and tools to deliver the project within established constraints; ensure accurate financial management of projects.
• Coordinate activities of the project team and ensure project tasks, including scheduling and facilitating project-related team meetings (i.e., kickoffs, status, internal/client reviews), conveying action steps to the team, and delivering weekly status reports to project team, the client, and management.
• Work with Accounting to manage project billing schedules, including reviewing invoices and tracking fees and expenses.
• Develop, maintain, review, and/or disseminate project documentation, including status reports, invoices, change orders, project timelines, budgets, and sunset reviews.
• Ensure project documentation is produced in the standard format, follows internal documentation processes, and is reviewed and approved.
• Work with Resource Management to ensure projects are appropriately staffed, including both employee and contract resources.
• Partner with, manage communications, and execute project scope requirements with sister agencies within contract parameters.
• Additional responsibilities as assigned.

Qualifications -

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 3-5 years of demonstrated ability coordinating brand, marketing, campaign and digital projects, preferably in a consulting or agency environment.
• Bachelor’s degree in business administration with a concentration in project management, advertising/marketing, or related field.
• Experience using project management methodology, including the ability to develop and track scopes of work, identify and resolve issues, mitigate risk, develop detailed task-based project plans and specifications, perform resource allocations, and lead team meetings.
• Experience with project life cycles, print and digital production processes, and the delivery of solutions with creative and engineering components, advertising projects, brand strategy, and research projects.
• Experience managing deliverables against a media plan is a plus.

To succeed, they must have the following skills, abilities, and knowledge:

• Strong organizational and time management skills.
• Strong team player; ability to assist with facilitating teams and clients.
• Ability to be highly organized, accurate, and timely; able to prioritize.
• Adaptability, flexibility, persistence, versatility, and ability to handle multiple projects and changing priorities.
• Ability to organize information, pay attention to detail, accurately follow procedures, maintain confidential information, and remember important pieces of information.
• Ability to maintain self-motivation and to work independently and in collaborative environments.
• Ability to develop and demonstrate an understanding of the client’s business, needs, expectations, and requirements.
• Strong knowledge of one or more of the following: creative project management, web development processes and the delivery of solutions with creative and technology components, advertising, digital marketing, print, strategy, and brand research.
• Strong digital literacy in Google Suite/MS Office (particularly Sheets/Excel), email, project, and team communication software (e.g., Workamajig, Smartsheet, Jira, Slack, DoneDone).
• Ability to interact at all levels of the company and with external parties in a professional manner, maintaining effective communication—both written and spoken.

Additional information:

Some evenings and weekend work may occasionally be required to meet deadlines.

Why VSA

You’ll join a high-performance Growth team building a scalable, data-driven system that connects marketing intelligence, outbound rigor, and brand storytelling into a unified engine for growth.

This is a rare opportunity to help shape how a leading creative, strategy, and design firm drives measurable business impact.

Chicago Estimated Salary Range : $70,000 USD - $90,000 USD

VSA Partners is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive, equitable environment for all employees. All employment decisions are made based on qualifications, merit and business need.

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