Freelance Project Manager

VSA Partners, LLC; New York (NY); Presencial; USD 62.000 - 103.000; Jornada completa

Descripción de la vacante

VSA Partners, LLC is seeking a Project Manager to support senior-level PMs and manage several projects across clients. You will oversee day-to-day communications, budgeting, resources, and risk mitigation while maintaining strong client relationships.

The role requires 3–5 years coordinating brand, marketing and digital projects, plus a Bachelor’s in business administration. You will work with cross-functional teams and ensure deliverables meet scope and timelines.

Formación

• 3–5 years coordinating brand, marketing, campaign and digital projects in a consulting or agency setting.
• Bachelor's degree in business administration with a concentration in project management, advertising/marketing, or related field.
• Experience with project life cycles, scope development, risk mitigation, and leading team meetings.
• Experience delivering creative and engineering components, advertising projects, brand strategy, and research projects.

Responsabilidades

• Support senior-level project managers on a given client or across multiple clients and oversee multiple projects.
• Ensure projects are on time and on budget, meeting client expectations.
• Interface with senior management to ensure solutions address business requirements.
• Contribute to client deliverables and manage project scope, change control, and scheduling.
• Coordinate project team activities and deliver weekly status reports.

Conocimientos

Organizational skills

Team collaboration

Time management

Attention to detail

Communication

Business understanding

Educación

Bachelor's degree in Business Administration (PM/Marketing)

Herramientas

Google Suite/Sheets

MS Office

Jira

Smartsheet

Workamajig

Descripción del empleo

VSA's purpose is to design for a better human experience. As a strategy and design agency, we blend consumer insights and data with human-centered design to activate meaningful, motivating and measurable experiences in an increasingly noisy world. With offices in Chicago, New York and San Francisco, VSA offers a full range of fully integrated capabilities—branding, advertising, data science and technology—all under one roof. VSA is also a proud member of Meet The People, an international family of unified and independent agencies. For more than 40 years, we have delivered solutions for business and creative leaders at some of the world’s most respected brands and forward-thinking organizations, including Google, Nike and IBM.

Summary

The Project Manager is responsible for supporting senior-level project managers on a given client, potentially across multiple clients and managing some smaller projects on their own. They are charged with the overall health of the projects, including day-to-day project communications, financial management, resources, risk mitigation, and both internal and external relationships.

The Project Manager is expected to

• Project Management
• Support senior-level project managers on a given client/program or across multiple clients/programs and/or oversee and direct multiple individual projects.
• Ensure projects meet or exceed internal team and client expectations, including being on time and on budget.
• Interface with senior marketing, technical, and executive management at the client to ensure the solution is understood and addresses the client's business requirements.
• Contribute content and presentation of key client deliverables as needed to ensure relevancy, strategy, quality, timeliness, and adherence to SOWs.
• Manage and control project scope and the change control process to ensure that projects are executed according to agreed-upon scope, schedule, and budget.
• Supervise and raise awareness of all project issues and risks, working with appropriate team members to develop solutions.
• Communicate relevant project information to the client, such as status, risk, issues, or deliverables.
• Contribute to, review, and manage creation of client SOWs, ensuring accuracy and legal and financial compliance.
• Collaborate with the project team to drive the approach, deliverables, schedule, and tools to deliver the project within established constraints; ensure accurate financial management of projects.
• Coordinate activities of the project team and ensure project tasks, including scheduling and facilitating project-related team meetings (i.e., kickoffs, status, internal/client reviews), conveying action steps to the team, and delivering weekly status reports to project team, the client, and management.
• Work with Accounting to manage project billing schedules, including reviewing invoices and tracking fees and expenses.
• Develop, maintain, review, and/or disseminate project documentation, including status reports, invoices, change orders, project timelines, budgets, and sunset reviews.
• Ensure project documentation is produced in the standard format, follows internal documentation processes, and is reviewed and approved.
• Work with Resource Management to ensure projects are appropriately staffed, including both employee and contract resources.
• Partner with, manage communications, and execute project scope requirements with sister agencies within contract parameters.
• Additional responsibilities as assigned.

The Project Manager has the following education, experience, and licenses

• 3-5 years of demonstrated ability coordinating brand, marketing, campaign and digital projects, preferably in a consulting or agency environment.
• Bachelor's degree in business administration with a concentration in project management, advertising/marketing, or related field.
• Experience using project management methodology, including the ability to develop and track scopes of work, identify and resolve issues, mitigate risk, develop detailed task-based project plans and specifications, perform resource allocations, and lead team meetings.
• Experience with project life cycles, print and digital production processes, and the delivery of solutions with creative and engineering components, advertising projects, brand strategy, and research projects.
• Experience with project life cycles, print and digital production processes, and the delivery of solutions with creative and engineering components, advertising projects, brand strategy, and research projects.
• Experience managing deliverables against a media plan is a plus.

To succeed, they must have the following skills, abilities, and knowledge

• Strong organizational and time management skills.
• Strong team player; ability to assist with facilitating teams and clients.
• Ability to be highly organized, accurate, and timely; able to prioritize.
• Adaptability, flexibility, persistence, versatility, and ability to handle multiple projects and changing priorities.
• Ability to organize information, pay attention to detail, accurately follow procedures, maintain confidential information, and remember important pieces of information.
• Ability to maintain self-motivation and to work independently and in collaborative environments.
• Ability to develop and demonstrate an understanding of the client’s business, needs, expectations, and requirements.
• Strong knowledge of one or more of the following: creative project management, web development processes and the delivery of solutions with creative and technology components, advertising, digital marketing, print, strategy, and brand research.
• Strong digital literacy in Google Suite/MS Office (particularly Sheets/Excel), email, project, and team communication software (e.g., Workamajig, Smartsheet, Jira, Slack, DoneDone).
• Ability to interact at all levels of the company and with external parties in a professional manner, maintaining effective communication—both written and spoken.

Additional information

Some evenings and weekend work may occasionally be required to meet deadlines.

Estimated Hourly Range: $45 USD - $75 USD

VSA Partners is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive, equitable environment for all employees. All employment decisions are made based on qualifications, merit and business need.

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VSA PARTNERS, LLC

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