Project Manager

Kaas Wilson Architects; Minneapolis (MN); On-site; USD 110,000 - 160,000; Full time

Job summary

Kaas Wilson Architects in Minneapolis is seeking an experienced Project Architect/Architectural Project Manager to oversee multiple projects through all design phases. You will coordinate budgets, schedules, communications, and team assignments to deliver on time and within scope.

A bachelor’s degree in architecture and 8+ years of experience are required. You will mentor staff, lead client liaison activities, and work with Principals to grow the practice.

Qualifications

• Bachelor’s degree in Architecture is required.
• Minimum of eight years of relevant experience.
• Active board licensure strongly preferred.
• Master’s degree strongly preferred.

Responsibilities

• Identify budget, consultants, schedule for completion, fees, and costs; prepare proposals and contracts.
• Coordinate with clients, governing authorities, consultants, contractors, and other disciplines to ensure effective cross-team communication.
• Collaborate with the Principal in charge to manage workloads to meet project requirements and maximize staff utilization.
• Manage project priorities and staff resources to meet project milestones and profitability.
• Ensure projects are billed at regular intervals.
• Mentor and coach team – teach specific skills, explain decision‑making, and help with prioritisation of tasks.
• Utilise scheduling to grow each employee's skill set and create well‑rounded team members.

Skills

Mentorship

Multi‑project management

Organization & communication

Client liaison

Revit

Bluebeam

Driver's license

Microsoft Office / Google Suite

Education

Bachelor's degree in Architecture

Master's degree (strongly preferred)

8+ years of experience

Active licensure preferred

Tools

Revit

Bluebeam

Microsoft Office

Google Workspace

Job description

Job Summary:

Responsible for design, delivery, and coordination of multiple projects simultaneously through all phases of the projects through to successful completion. Actively manages client budgets, schedules, and programs; project communications and documentation; office administrative tasks; and project team assignments. Minimum of bachelor’s degree and 8 years of experience required.

Direct Supervisor

Principal in Charge

Direct Reports

Project Team (Project Architect, Architectural Staff, Architectural Designers)

Duties/Responsibilities

Timeline, Budget, and Staffing

• Identify budget, consultants, schedule for completion, fees, and costs; prepare proposals and contracts.
• Coordinate with clients, governing authorities, consultants, contractors, and other disciplines to ensure effective cross-team communication.
• Collaborate with the Principal in charge to manage workloads to meet project requirements and maximize staff utilization.
• Manage project priorities and staff resources to meet project milestones and profitability.
• Ensure projects are billed at regular intervals.

Team Mentorship

• Mentor and coach team – teach specific skills, explain decision‑making, and help with prioritisation of tasks; provide encouragement to support team morale.
• Understand staff’s skill set – recognise areas of weakness and assist in growth, acknowledge areas of strength and motivate to maximum potential.
• Encourage growth towards licensure – monitor and support AXP hours (if licensed).
• Hone staff’s individual skills and hold them accountable for work and deadlines.
• Utilise scheduling to grow each employee's skill set and create well‑rounded team members.
• Maintain honest, but professional dialogue with team members, giving constructive feedback regularly.

Team Management

• Coordinate all team efforts, both administrative and technical, to ensure the most efficient and cost‑effective execution of assigned projects.
• Provide complete and timely communication of project information to and from clients and project team.
• Provide on‑going communication through team meetings/minutes to the project team through effective use of company provided tools & templates.

Client Communication

• Serve as the primary client liaison to bring the fee proposal, contract, schedule, budgets, and scope of work to completion and to the client’s satisfaction.
• Keeps clients apprised of project progress on a regular basis. Also notifies the client and design team of project changes or other actions taking place on the assigned project.
• Initiate and maintain contact with other key project individuals for clarification, coordination, and negotiation of critical issues.

Technical and Design

• Solve complex building code, architectural design and construction problems to serve the client’s project and inform the client of any issues that deviate from the project goals and/or that impact the project budget and timeline.
• Understand structural and site/civil engineering trades and the impact that these trades have on the architectural design concept.
• Determine the extent of the construction detailing required for various elements of a project and ensure constructability, code compliance, affordability, and aesthetics.
• Understand modern architectural / construction means and methods; and be able to fully detail these systems.
• Direct consulting teams in the early stages of design and be involved in the election of structural and MEP systems and assemblies - coordinate these consultant trades through the Construction Document phase.
• Schedule quality control reviews and coordinate all project documentation.
• Actively work with Principals/leadership to pursue both new projects and expand the scope of existing projects.

Requirements

Required Skills/Abilities

• Excellent mentorship skills with the ability to grow staff’s skill set.
• Ability to multitask and handle multiple projects at once.
• Excellent organisation, communication, management, and oversight of projects.
• Strong client‑facing skills – including concept presentations, ongoing dialogue, and talking through issues or problems that arise on the project.
• Proficient in Revit and Bluebeam.
• Must have a driver’s licence for Client/Contractor meetings and site visits.
• Proficient in Microsoft Office Suite, Google Suite or related software.

Education And Experience

• Bachelor’s degree in Architecture required, Master’s degree strongly preferred.
• At least eight years of relevant experience.
• Active board licensure strongly preferred.

Physical Requirements

• Prolonged periods sitting or standing at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.