Project Manager

Hispanic Alliance for Career Enhancement; Irvine (CA); Remote; USD 80,000 - 110,000; Full time

Job summary

An innovative firm is seeking a highly organized Project Manager to join their dynamic in-house creative team. This role involves managing projects from inception to completion, ensuring compliance and timely delivery of materials. The ideal candidate will have a passion for digital project management, strong interpersonal skills, and a knack for problem-solving. You will collaborate with cross-functional teams, streamline processes, and maintain high standards of quality. If you thrive in a fast-paced environment and enjoy building connections, this opportunity is perfect for you.

Benefits

Paid Time Off

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Short-term Incentive Programs

Qualifications

• 5+ years of experience in project management required.
• Excellent time management and organizational skills are essential.
• Proficient in Veeva Vault and project management software.

Responsibilities

• Manage the AMI Project Coordinator and oversee their processes.
• Build partnerships with medical, legal, and compliance reviewers.
• Ensure project deadlines are met and maintain communication with stakeholders.

Skills

Project Management

Time Management

Organizational Skills

Problem Solving

Interpersonal Skills

Computer Literacy

Veeva Vault

Education

Bachelor's Degree

Tools

Project Management Software

MS Office

Job description

Company Description

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

Job Description

We’re looking for an immensely organized and personable Project Manager to be a part of the in-

house creative team under AMI. Ideal candidates for this role will know and love digital project

management tools, have a passion for clinical education development, and display a talent for

organizing cross-functional team members and processes – ensuring that we perform at a high-

level and launch compliant programs on time.

Reporting into the Senior Manager, AMI Curricula Design & Development, you will work alongside

creatives and curricula experts to ensure all content makes its way through the Curricula, Design,

Medical, Regulatory, Compliance, and Legal review process. Ensuring all materials are complete,

legally accurate/compliant, successfully executed and delivered on time. You will proactively find

solutions and actively build connections with our review teams to improve processes and shorten

review timelines. This is a remote position.

Responsibilities:

• Manage the AMI Project Coordinator (contractor), including oversight of their processes
  
  

and projects

• Proactively partner with Marketing Operations to identify inefficiencies in the job
  
  

submission process and implement improvements to streamline job submissions and

reduce Project Owners’ time spent in Veeva

• Proactively build partnerships with medical, legal, and compliance reviewers to create,
  
  

update, and implement protocols for review of “non-promotional” content falling outside

of the standard MLRC process

• Management of our Medical, Legal, Regulatory, and Compliance (MLRC) review systems
  
  

and processes, from initial concepts through to approve for distribution

• Works closely with Strategic Project Manager and Design Manager to support project
  
  

planning, assists with identifying, monitoring, and analyzing projects for risks

• Act as liaison for all stakeholders to ensure project deadlines are met, as well as liaison
  
  

between AMI Curricula team, greater AMI team, and Marketing Operation team

• Create and maintain the AMI claims matrix to document all approved claims, anatomical
  
  

imagery and labeling, KOL-provided clinical insights, etc to streamline future job

submissions

• Create and maintain a “best practices log” that captures common MLRC requests/
  
  

guardrails, and frequently made mistakes in our program contents, to prevent

roadblocks and achieve a faster turnaround time

• Serve as the Project Originator of Curricula job submissions, requiring thoroughly and
  
  

meticulously reading program content to actively apply “best practices” to each job

before routing into review system as well as applying metadata that is accurate

• Run meetings to share out roadblocks and any updated Veeva processes
• Work with digital asset management teams to ensure that all approved materials are properly produced, archived, retrieved, and moved across the organization
• Proactively build strong working relationships with stakeholders, reviewers, and vendors; and work with employees in all levels including VPs.
• Manage and monitor communications with volumes of 60+ emails/messages/text per day
• Travel to bi-annual team meetings
• Perform other duties as assigned
  
  

Qualifications

Required

• Bachelor’s degree or equivalent in experience, is required
• 5+ years in a project management role
• People management experience
• Excellent time management and organizational skills with a high sense of urgency and
  
  

ownership of your projects

• Experience with project management software
• Strong problem-solving skills and solution-oriented
• Excellent interpersonal skills (communication, empathy, and conflict resolution skills)
• Computer literacy, tech savvy, MS Office (Excel, Outlook, Word, PowerPoint)
• Adaptive to a rapidly changing environment with seasonal high-volume workload, flexible to
  
  

working overtime and/or weekends

• Proficient in Veeva Vault
  
  

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.
  
  

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

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