Project Manager

Heapy Engineering, Inc.; Indianapolis (IN); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Annual bonus

401(k)

Open PTO

Wellness Week

Professional development

Job summary

Heapy Engineering, Inc. in Indianapolis, Indiana seeks a Senior Project Manager to lead design/engineering and construction projects through full lifecycle.

You will guide scope, schedule, budget, and client communications to deliver high-value outcomes and healthy communities. Ideal candidates have 10–15 years in design engineering and project management, with strong leadership and a proactive approach to risk and value realization.

Qualifications

• 4-year engineering degree required.
• Professional registration preferred.
• 10–15 years of experience in design engineering and project management.

Responsibilities

• Maintain client-focused communication and outreach.
• Define project scope, schedules, budgets, and resource plans.
• Lead risk management to optimize client service and fiscal performance.
• Drive quarterly progress updates and final client approvals.
• Grow relationships with new and existing clients through project stewardship.

Skills

Project management

Client communication

Budgeting

Scheduling

Risk management

Education

Engineering degree

Tools

CRM system

Job description

Project Manager

Department: Project Management

Employment Type: Full Time

Location: Indianapolis, IN

Reporting To: William (Bill) Thomas

Description

HEAPY is seeking a Senior Project Manager to join our Corporate practice in our Indianapolis, Indiana office. This role is more than a title; you will be a valued team member driving impactful work and healthier communities.

SUMMARY

This position is responsible for the full life cycle (proposal-initiation-execution/control-closeout) of design engineering, commissioning, energy optimization, sustainability, or engineering/construction projects. The role focuses on maintaining a Superior Client Experience, high colleague engagement, and achieving financial sustainability targets.

Key responsibilities include client-focused communication and outreach, understanding and communicating project scope to the client and colleagues, establishing guiding principles, scheduling, cost, cash flow, quality, resource planning, and risk management to optimize client service, quality, and fiscal responsibility.

Manage medium to large projects with a fee for services up to $500,000, typically requiring support from multiple practices or service sectors. The Project Manager II has an expanded role in client management and business development, focusing on growing relationships with new and existing clients.

Key Responsibilities

• Maintains clear knowledge of HEAPY Corporate Vision, Mission, and Core Values and demonstrates awareness how those objectives relate to all position responsibilities.
• Continually advances technical education and personal development aligned with OKRI goals.
• Guides HEAPY service delivery consistent with the appropriate service operating procedures and identified milestones.
• Participates in project costing and bid preparation to the extent required.
• Reviews assigned project(s) after award to HEAPY to define scope, determine work procedures/sequences, develop schedules, budgets, resource planning, client communication plan, and progress billing points.
• Establishes client – HEAPY – architect – construction manager liaison network to keep all parties informed of project communication, planning, schedule, and work progress.
• Collaborates with the Practice Director, Operations Manager, and Practice Technical Leader to form a project work team and sees that responsibilities are assigned and execution of tasks are initiated and completed according to schedule.
• Submits documents to federal, state and local authorities for code compliance review and obtains required permits.
• Holds regularly scheduled project progress review meetings to ensure that:
  • A project contract’s terms, conditions, and specifications are met.
  • Project personnel adhere to federal and state regulatory requirements and company policies.
  • Delays and cost overruns are avoided or kept to a minimum.
  • Resource requirements, equipment, materials, and quality issues are recognized for timely intervention and resolution.
• Represents the HEAPY culture, maintains colleague morale and interacts appropriately with client counterparts.
• Ensures information for progress billing purposes is submitted correctly and on time.
• Meets with client management as necessary during a project’s term to resolve issues and upon project completion to obtain final client approvals.
• Participates in the client feedback process and maintains a leadership role in understanding client comments, positively engaging when opportunities to improve performance are identified.
• Maintains a continuing business relationship with assigned clients as part of ongoing business development efforts:
  • Reports client management activities and opportunities using the CRM system.
• Typically engages directly in design and maintains design oversight and leadership related to discipline/expertise for projects managed.
• Other duties as assigned.

Qualifications

Normally requires a 4-year degree in Engineering and typically 10–15 years of experience in design engineering. Professional registration is preferred. Prior job assignments typically include project engineering and Project Manager I responsibilities.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Ability to remain sedentary at desk for long periods while operating a keyboard and using a computer screen.
• Ability to communicate in person and via phone with other individuals.
• Possession of reliable transportation to and from the project.
• Ability to work in all indoor and outdoor environments which include heat, cold, rain, snow, wind, etc.
• Ability to access all areas of the jobsite with activities that include ascending and descending stairs, scaffolding, ladders, navigating elevation changes, etc.
• Capable of working in physical positions that may include kneeling, sitting, standing, squatting, bending, etc.
• Ability to move, transport, or position items weighing up to 25 lbs.
• Ability to apply established protocols and practices in a timely manner and follow safety guidelines for both company and clients.
• Ability to gather, organize and evaluate information related to projects and calculations (such as finances, timelines, etc.).

Benefits

• Built for People, Not Just Projects – a collaborative, colleague-first culture where you can do your best work
• Thrive with HEAPY Benefits – premium medical, dental & vision coverage designed with you in mind
• Invest in Your Future – 401(k) with competitive contributions to help you plan ahead
• Be Rewarded for Your Impact – 10–15% annual bonus potential tied to company performance and your contributions
• Own Your Time – open PTO and paid sick time that gives you the flexibility to recharge when you need it
• Wellness Week – we hit pause the final week of the year so you can rest, reset, and reflect
• Feel Your Best – annual wellness benefit bonus focused on your overall well-being
• Grow with Purpose – annual professional development stipend to support your career goals