Project Manager

Caliber Service Management; Exton (PA); On-site; USD 70,000 - 110,000; Full time

Job summary

Caliber Service Management is seeking a Project Manager to lead client and vendor communications, oversee project scope from inception to completion, and coordinate budgets and schedules for capital improvements, rollouts, buildouts, and remodels.

The role acts as the primary liaison among vendors, internal teams, and clients, ensuring on-time delivery and adherence to specifications while managing documentation, insurance, and permitting as needed.

Qualifications

• 3-5 years' experience in Project Management specifically in the trades industry.
• Experience in project rollouts and delivering on-time results.
• 3-5 years' experience in vendor management (bids, negotiations, contractor management).
• Technical/Trade knowledge of core trades, terms, concepts, repair resolution, and material.
• Proven ability to successfully manage many projects simultaneously.

Responsibilities

• Projects and controls construction costs by collecting and studying information.
• Understand Project specifications and ensures they are met and maintains customers complete satisfaction.
• Prepares construction budget by developing plans; updating specifications; identifying and projecting costs.
• Evaluates offers to purchase by costing changes, additions, and site requirements.
• Obtains bids from vendors and subcontractors by specifying materials; identifying qualified subcontractors; negotiating price.
• Prepares work to be accomplished by gathering information and requirements; setting priorities.
• Coordinates with Lead Project Managers to schedule labor, equipment and material to accomplish production schedules within established budgets.
• Coordinate the use of labor, equipment, materials and other resources with other divisions as needed
• Assist with sourcing and managing vendors.
• Maintains strict adherence to any established schedules and budgets.
• Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
• This position may require supervision of employees, keeping attendance records, enforcing proper uniform and safety equipment use, and approving timecards (i.e. PPE).
• Client setup and tracking to keep all documents current.
• Power point docs to present before/in progress/completion photos.
• Vendor / Subcontractor qualifications, documents, and tracking to keep all status current.
• Prepare, review, and issue all Insurance certificates.
• Manage permitting process for projects with local municipalities
• Facilitate the documentation of Master Subcontractor Agreements and Purchase Orders.
• Set up and manage all client portals.
• Assist in evaluating and reconciling vendor invoices.
• Other duties as required or assigned.

Skills

Project management experience

Vendor management

Budgeting

Communication

Multi-project leadership

Job description

The Project Manager is responsible for representing to clients and vendors on any range of subjects related to a project. This position is the lead contact and makes decisions on behalf of the client from inception to conclusion.

The Project Manager participates in the conceptual development of a project and oversees its organization, scheduling, and implementation.

Projects include but are not limited to capital improvements, rollouts, buildouts, and remodels.

The Project Manager works as a liaison between all vendors and coordinates, directs, and provides budgetary support for all activities concerned with the project.

Responsibilities:

• Projects and controls construction costs by collecting and studying information
• Understand Project specifications and ensures they are met and maintains customers complete satisfaction
• Prepares construction budget by developing plans; updating specifications; identifying and projecting costs
• Evaluates offers to purchase by costing changes, additions, and site requirements.
• Obtains bids from vendors and subcontractors by specifying materials; identifying qualified subcontractors; negotiating price

Coordinating:

• Prepares work to be accomplished by gathering information and requirements; setting priorities.
• Coordinates with Lead Project Managers to schedule labor, equipment and material to accomplish production schedules within established budgets.
• Coordinate the use of labor, equipment, materials and other resources with other divisions as needed
• Assist with sourcing and managing vendors.

Project Management:

• Maintains strict adherence to any established schedules and budgets.
• Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
• This position may require supervision of employees, keeping attendance records, enforcing proper uniform and safety equipment use, and approving timecards (i.e. PPE).
• Client setup and tracking to keep all documents current.
• Power point docs to present before/in progress/completion photos.
• Vendor / Subcontractor qualifications, documents, and tracking to keep all status current.
• Prepare, review, and issue all Insurance certificates.
• Manage permitting process for projects with local municipalities
• Facilitate the documentation of Master Subcontractor Agreements and Purchase Orders.
• Set up and manage all client portals.
• Assist in evaluating and reconciling vendor invoices.
• Other duties as required or assigned.

Requirements

• 3-5 years' experience in Project Management specifically in the trades industry
• Experience in project rollouts and delivering on-time results
• 3-5 years' experience in vendor management (bids, negotiations, contractor management)
• Technical/Trade knowledge of core trades, terms, concepts, repair resolution, and material
• Proven ability to successfully manage many projects simultaneously