PRODUCTION PROJECT MANAGER

Brown Note; Broomfield (CO); On-site; USD 65,000 - 90,000; Full time

Job summary

Brown Note in Colorado is seeking a Project Manager to guide production projects from Sales handoff through pre-production and transition to the on-site Technical Project Manager. You will coordinate client and internal teams across video, lighting, and audio to keep milestones on track.

The role requires 5+ years in touring or live events, strong organizational skills, and excellent communication. You will create schedules, manage risks, and ensure accurate documentation and handoffs to the

Qualifications

• 5+ years in the touring, concert, event industry
• 5+ years coordinating projects involving two or more of video, lighting, audio, staging, or event technology
• Strong knowledge of Microsoft, Google products
• High attention to detail and excellent communication skills
• Strong organizational and time-management skills with the ability to manage multiple projects simultaneously

Responsibilities

• Own the project from Sales handoff through the pre-production process and final transition to the on-site Technical Project Manager.
• Serve as the primary point of contact for clients throughout the planning and preparation process.
• Establish and maintain project timelines, milestones, deliverables, and deadlines.
• Coordinate internal teams across video, lighting, audio, production, operations, and other departments as needed.
• Guide the team through the established production process and ensure key steps are completed on schedule.
• Maintain clear visibility into project status, outstanding items, risks, and next steps.
• Identify gaps, conflicts, or potential production issues early and work with the appropriate teams to resolve them.
• Ensure project documentation, specifications, schedules, drawings, equipment requirements, and other relevant information are accurate and current.

Skills

Project management

Client communication

Scheduling & planning

Cross-functional coordination

Detail-oriented

Education

High School Diploma or GED

Tools

Microsoft Office

Google Workspace

MS Project

Job description

We are a premier audio, lighting, and video production company that specializes in full-service production of concerts, tours, music festivals, and special events as well as systems installations, and beginning to end show design. We are dedicated to giving our clients the highest quality production experience. We do it right the first time, every time by pairing state of the art technology and first class service.

Mission Statement

Do It Right The First Time

Team Member Values:

• Do It Right the First Time
• Be Dependable, Accountable and Prepared to Perform Your Responsibilities to Meet/Exceed Our Customer Expectations every day.
• Strive to listen, learn and get better every day.
• Make your teammates better every day.
• Give credit and say thank you to your teammates.
• Celebrate the success of your team.
• Stay positive and make people smile.
• Consistently follow and produce the Brown Note Experience.

Primary Objective:

The Project Manager is responsible for guiding production projects from the initial handoff from Sales through final pre-production and a successful transition to the on-site Technical Project Manager. This role serves as the central point of coordination between the client, Sales, internal production teams, and technical staff across all departments.

Main Responsibilities:

Project Ownership & Coordination

• Own the project from Sales handoff through the pre-production process and final transition to the on-site Technical Project Manager.
• Serve as the primary point of contact for clients throughout the planning and preparation process.
• Establish and maintain project timelines, milestones, deliverables, and deadlines.
• Coordinate internal teams across video, lighting, audio, production, operations, and other departments as needed.
• Guide the team through the established production process and ensure key steps are completed on schedule.
• Maintain clear visibility into project status, outstanding items, risks, and next steps.
• Identify gaps, conflicts, or potential production issues early and work with the appropriate teams to resolve them.
• Ensure project documentation, specifications, schedules, drawings, equipment requirements, and other relevant information are accurate and current.

Client Communication

• Build and maintain strong, professional relationships with clients throughout the project.
• Lead client communication during the planning and pre-production phases.
• Translate client goals and expectations into clear internal action items.
• Set expectations around timelines, deliverables, approvals, and changes.
• Facilitate meetings, planning calls, production reviews, and other client touchpoints as needed.
• Communicate changes, challenges, and solutions clearly and professionally.
• Ensure the client feels informed, supported, and confident throughout the process.
• Provide a thoughtful “warm send-off” to the on-site Technical Project Manager, ensuring the client and field team understand the transition and that no critical information is lost.

Change Management

• Review project scope and requirements with Sales and the production team at handoff.
• Coordinate internally to determine the technical and financial impact of requested changes.
• Work with the appropriate team members to develop and communicate change orders.
• Track change orders, approvals, and associated updates to project scope, schedule, equipment, labor, and budget.
• Ensure approved changes are communicated to all affected departments.

Production Coordination

• Coordinate requirements across video, lighting, and audio disciplines.
• Work with department leads and technical staff to confirm equipment, labor, content, staging, power, rigging, networking, and other production requirements as applicable.
• Facilitate communication between creative/client needs and technical execution.
• Confirm that technical questions are resolved or appropriately escalated before the project moves to the field.
• Ensure the Technical Project Manager receives a complete and organized project handoff.
• Participate in technical planning and problem-solving without necessarily serving as the on-site technical lead.
• Assist with any staffing needs.
• Perform other duties as assigned.

General:

• This position may be required to work after hours or weekend shifts as needed.

Qualifications and Education Requirements:

• High School Diploma or GED required
• 5+ years in the touring, concert, event industry
• 5 + experience coordinating projects involving two or more of the following: video, lighting, audio, staging, or event technology.
• Strong knowledge of Microsoft, Google products
• High attention to detail and excellent communication skills
• Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.