Project Manager

TAIT; Cumberland Heights (TN); On-site; USD 90,000 - 120,000; Full time

Job summary

TAIT is seeking a Project Manager II to lead the end-to-end delivery of advanced projects in live events. You will plan, execute, monitor, and deliver projects with accountability for scope, budget, schedule, resources, and team performance.

You will coordinate with engineering, manufacturing, operations, and support teams, drive risk management, and ensure client vision is realized while maintaining TAIT quality and profitability. Travel up to 30% may be required.

Qualifications

• 7+ years in project management or related field in entertainment or live events.
• Bachelors in PM, Eng, Construction Mgmt, Tech Theater or related field plus 4+ years PM exp.
• Proficiency with MS Office, MS Project, scheduling tools, budgeting and ERP/CRM systems.
• Experience with manufacturing or fabrication processes and willingness to travel up to 30%.

Responsibilities

• Lead end-to-end delivery of advanced projects including scope, schedule and budget.
• Coordinate cross-functional teams across engineering, manufacturing, and operations.
• Manage client relationships and ensure satisfaction throughout lifecycle.
• Develop proposals, quotes and project pricing; support risk and change management.
• Prepare periodic status reports and manage financials and forecasts.
• Maintain communication with senior leadership and stakeholders.
• Drive continuous improvements and knowledge sharing across the org.

Skills

MS Word

MS Excel

MS PowerPoint

MS Project

Asana

Power BI

Tableau

ERP (Epicor SAP)

CRM (Zendesk Salesforce)

Content Management System (Box/ShareP​

Education

Bachelor's degree in Project Management

Bachelor's degree in Engineering

Bachelor's degree in Construction Management

Bachelor's degree in Technical Theater

Bachelor's degree in Live Event related field

Tools

MS Project

Asana

Power BI

Tableau

Epicor

SAP

Zendesk

Salesforce

Box

SharePoint

Google Drive

Job description

TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life.With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

Position Purpose

The Project Manager II serves as the primary leader responsible for the end-to-end delivery of advanced projects. This role plans, develops, executes, monitors, and successfully delivers projects while maintaining full accountability for scope, budget, schedule, resources, and team performance.

Throughout the life of the project, this role leads iterative planning and execution, ensuring effective resource allocation, cost management, and scope control while maintaining clear visibility into risks and dependencies. The Project Manager II proactively identifies challenges and drives structured problem-solving and course correction within defined project constraints.

Through disciplined project leadership and cross-functional coordination, the Project Manager II ensures projects are delivered efficiently, meet organizational objectives, and generate strong outcomes for both the client and the business.

Essential Responsibilities/Accountabilities

• ProjectManagement
  • Successfuldeliveryof advanced projectscope,schedule,andbudget
  • EnsurethattheClient’svisionisconsideredthroughouttheProjectlifecycle.
  • SustainClientsatisfaction,exceedingexpectationsregularly.
  • InternalandexternalcommunicationofProjectstatusandprogress
  • Managementoffinaldeliverables,ensuringTAITqualitythroughoutdelivery
  • Drawtogethertheengineering,manufacturing,operationalandsupportdisciplinesto ensure Project success.
  • Riskmonitoringanddelaymanagement.
  • ActiveManagementofProjectfinancial
• Bidding & Development
  • Lead intranslatingClientneedsinto“TAITlanguage”.
  • EnsurethattheClient’svisionisconsideredthroughouttheBiddingphase.
  • GenerateorcollaborateonProjectProposalsandQuotes.
  • Drive the developmentofcreativeandtechnicalsolutions.
  • Participateincostestimatesanddeterminecontingencies.
  • Establishpricingandpaymentschedules.

Commercial,Contractual & Legal

• UnderstandtheProject’scommercialtermsasoutlinedinthecontract,alongwith contractual & legal relationships formed between TAIT and the project client.
• ActasaClientadvocatewithinTAITbyensuringthehighestlevelsofCustomerService and sustaining the boutique experience that our Clients have come to expect.
• Maintain a uniqueconnectiontoourClients,theirteams,andtheirstakeholders
• EnsureTAIT'sduties&responsibilitiesareproperly executed. Ensuretheclientexecutestheirdutiescorrectlyand,wherenecessary,ensureTAITs interests are protected.

Project Finances & Budgets

• Plancashflowscheduleaccordingtoproposalsandcontracts
• Maintainpaymentscheduleandinvoicing
• Leadthedevelopmentof"AsSold"budgetattheoutsetofaProject
• MaintainongoingForecaststotrackfordeviationsthroughoutProjectlifecycle
• MonitorandcontrolProjectcostsandChangeOrders(Extras)
• Raiseearlyflagsforpotentialrisksaswellasopportunities
• Provideperiodicprojectstatusreports

Organizational Relationships & Participation

• ActasthepointofcontactandaccountableindividualfortheProjecttoseniorleadershipandexecutive teams.
• DevelopandmaintaingoodrelationshipswithProjectPerformanceandOperationsgroups
• Proactive,open,andtransparentcommunication
• Attend(and/ororganize)regularcheck-inmeetings
• Monitorteaminidentifyingwhoshouldbe“aroundthetable”forstrategic conversations
• Utilizerelationshipstoresolvechallenges,conflicts,ordisputeswithinaProjectorbetweencompetingProjects
• Attendglobalandregional"AllHands"andsimilarorganizationmeetingsandgatherings
• Stayuptodateontimeclocking,expensereportsubmittals,andotheradministrative tasks

Continuous Improvements

• Drive opportunitiesforminorandmajorimprovementsintheProject Process
• Participateindepartmentalandorganizationalinitiatives
• Ensure“LessonsLearned”discussionsoccurforProjectsthat warrantcelebrationsof positive outcomes and critical reflection of negative outcomes

Education and Growth

• KnowledgeableofTAIT’shistoryandcapabilities,torepresenttheEnterprisebrandand collaborate with Clients.
• Activelyseekopportunitiestobuildnewskillsandhoneorimproveexistingskills.
• Focusonhardskillsfortacticalapplicationandsoftskillsforinterpersonalcommunication and effective leadership.
• Participateinprovidedlearningopportunities.
• Encouragedtoworkonprojectsthatexpandtheirknowledgeandexperienceinnew markets and submarkets.

Minimum Qualifications

• 7+yearsof Project management or relevant industry experience in entertainment, live events, construction management, or other relevant field. OR Bachelor’s degree in Project Management, Engineering, Construction Management, Technical Theater, or Live Event related field, plus 4+ years experience in Entertainment or Project Management.
  • Microsoft Office including Word, Excel, PowerPoint
  • Project scheduling (e.g. MS Project, Asana)
  • Budget management and analysis (e.g. Power BI, Tableau)
  • Enterprise Resource Planning (ERP) (e.g. Epicor, SAP)
  • Customer Relationship Management (CRM) (e.g. Zendesk, Salesforce)
  • Content Management System (e.g. Box, SharePoint, Google Drive)
• Familiarity with manufacturing or fabrication processes and principles
• Ability to be in office Monday - Friday, with travel to job sites up to 30%

Preferred Experience

• Project Management Professional (PMP) certification
• Proven track record of managing profitable projects
• Proven ability to prioritize across multiple projects
• Commercial and contractual responsibilities
• Cost estimation and control
• Risk management
• Familiarity with Slack
• Work within a matrixed organizational structure

Working Conditions and Physical Effort

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is required to frequently walk, bend, climb, push, pull, twist, squat, stoop, and kneel each day. Specific requirements are:

• Must be able to stand for extended periods of time.
• Must be able to lift or move equipment within material handling guidelines.
• Must be able to carry equipment within material handling guidelines.

Work conditions of the role are:

Work conditions may involve moderate exposure to unusual elements such as dirt, dust, fumes, unpleasant odors, and/or loud noises.

• Work environment involves some exposure to hazards or physical risks which require following basic safety precautions.
• Must be able to wear and properly utilize appropriate personal protective equipment (PPE) to work within or visit areas where required. This includes safety glasses, reflective vest, ear plugs, steel-toed shoes, and other PPE as required by the location.

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.