Project Manager

InSite Engineering; Allendale (NJ); On-site; USD 110,000 - 150,000; Full time

Job summary

InSite Engineering in New Jersey seeks an experienced Project Manager to lead civil engineering, surveying, and planning projects. You will coordinate clients, project teams, and firm leadership to ensure scope, schedule, and budget success from initial planning through completion.

The role emphasizes strong client relationships, budgeting, and coordination across multidisciplinary teams, with opportunities to mentor staff and contribute to firm growth.

Qualifications

• Bachelor's degree in Civil Engineering, Surveying, Planning, or related field.
• 6+ years of project management experience with client relationships.
• Professional license (PE/PLS/Planner) preferred.
• Strong communication, leadership, and client facing skills.
• Experience supervising staff and managing budgets.

Responsibilities

• Manage multiple concurrent projects from planning through completion.
• Establish project schedules, budgets, and staffing with leadership.
• Coordinate resources across project managers and staff to meet deadlines.
• Delegate tasks, monitor progress, and provide direction to teams.
• Mentor and develop Assistant Project Managers and staff.
• Liaise with senior leadership, management, and production teams for effective execution.
• Identify challenges and develop solutions to keep projects on track.
• Participate in leadership meetings to improve delivery and operations.
• Serve as primary client contact and manage day-to-day relationships.
• Coordinate with clients, attorneys, contractors, consultants, municipalities, and stakeholders.
• Communicate project status, schedules, budgets, and deliverables.
• Prepare proposals, scopes of work, and client communications.
• Respond to questions promptly and professionally, escalating when needed.
• Build long-term relationships and act as trusted advisor throughout projects.
• Maintain professional representation of InSite in all interactions.
• Assist with initial scoping, proposals, and job costing while monitoring budgets.

Skills

Project management

Client relationship management

Leadership

Communication

Mentoring staff

Budgeting / financials

Microsoft Project / PM software

Education

Bachelor's degree in Civil Engineering, Surveying, Planning, or related field

Tools

Microsoft Project

Job description

About InSite Engineering

InSite Engineering is a multidisciplinary consulting firm providing civil engineering, surveying, planning, environmental permitting, and landscape architecture services throughout New Jersey and the surrounding region. We are committed to delivering innovative, practical solutions while fostering a collaborative environment where employees can continue to grow professionally.

As a Project Manager, you'll serve as a key link between clients, project teams, and firm leadership. You'll be responsible for managing projects from initial scope through completion, coordinating internal resources, maintaining client relationships, and ensuring projects are delivered on schedule and within budget. This role is ideal for an experienced professional who enjoys both project leadership and client interaction and is interested in developing relationships and contributing to the continued growth of the firm.

Project & Team Management

• Manage multiple concurrent projects from initial planning and scope development through completion.
• Establish project schedules, priorities, budgets, and staffing requirements in coordination with firm leadership.
• Coordinate and allocate resources across Assistant Project Managers and production staff to meet project deadlines and deliverables.
• Delegate assignments, monitor progress, and provide direction and support to project team members.
• Train, mentor, and develop Assistant Project Managers and other staff.
• Serve as a liaison between senior leadership, management, and production teams to ensure effective communication and project execution.
• Identify potential project challenges and develop solutions to keep projects moving forward.
• Participate in management and leadership meetings and contribute ideas that improve project delivery and company operations.

Client Service

• Serve as a primary point of contact for assigned clients and manage day-to-day client relationships.
• Coordinate with clients, attorneys, contractors, consultants, municipalities, and other key project stakeholders.
• Communicate project status, schedules, budgets, deliverables, and potential issues to clients and internal teams.
• Prepare and review written correspondence, proposals, scopes of work, and other client communications.
• Respond to client questions and concerns promptly and professionally, escalating issues when appropriate.
• Build long-term relationships with clients and become a trusted advisor throughout the project lifecycle.
• Maintain a high level of client service and represent InSite professionally in all interactions.

Project Financial Management

• Assist with initial project scoping, proposals, fee development, and job costing.
• Monitor project budgets, expenses, schedules, and overall financial performance.
• Review project billing and assist with accounts receivable and collections for assigned engagements.
• Identify scope changes and potential additional service opportunities.
• Work with management to ensure projects remain financially successful while meeting client expectations.

Permitting & Project Coordination

• Coordinate the design and permitting process among internal teams, clients, consultants, and regulatory agencies.
• Oversee the preparation and submission of permit applications and facilitate permit expediting as needed.
• Coordinate survey, engineering, planning, environmental, and other professional services required for project completion.
• Assist with due diligence, site investigations, agency requirements, and project feasibility evaluations.
• Coordinate subcontractors and outside consultants associated with assigned projects.
• Track project approvals, agency comments, deliverables, and outstanding action items.

Business Development

• Develop and maintain relationships with existing and prospective clients, consultants, attorneys, contractors, and other industry professionals.
• Participate in networking events, client meetings, industry organizations, and community events.
• Identify opportunities for new business and assist with the development of proposals and presentations.
• Participate in business development and sales pipeline meetings.
• Help strengthen InSite's relationships with key industry partners and referral sources.
• Represent the firm professionally in the community and at industry events.

Leadership & Professional Development

• Provide input regarding employee performance, professional development, and staffing needs.
• Participate in interviewing and recruiting efforts as requested.
• Lead by example and promote a collaborative, accountable, and professional work environment.
• Support the firm's mission, vision, and values while contributing to continuous improvement.
• Continue developing industry knowledge, leadership skills, and professional relationships through networking and continuing education.

What We're Looking For

• Bachelor's degree in Civil Engineering, Surveying, Planning, or another related discipline from an accredited institution.
• 6+ years of experience managing projects, client relationships, teams, or professional services engagements.
• Professional Engineer (PE), Professional Land Surveyor (PLS), Professional Planner, or other applicable professional license is preferred.
• Demonstrated experience managing multiple projects, priorities, and deadlines simultaneously.
• Strong understanding of project management principles, including scope, schedule, staffing, budgets, and client expectations.
• Experience supervising, mentoring, and developing professional and technical staff.
• Strong client relationship and communication skills with the ability to interact effectively with clients, attorneys, contractors, consultants, and regulatory agencies.
• Excellent written and verbal communication skills, including presentation and public speaking abilities.
• Strong organizational, analytical, and problem-solving skills.
• Ability to work independently while collaborating effectively with a multidisciplinary team.
• Strong business development mindset and interest in building long-term professional relationships.
• Proficiency with Microsoft Office and other project management or professional services software.
• Ability to maintain professionalism and sound judgment when managing competing priorities, deadlines, and challenging situations.

Why Join InSite?

At InSite, Project Managers have the opportunity to make an impact beyond individual projects. You'll work directly with clients and firm leadership while helping guide project teams, develop future leaders, and build lasting relationships within the industry.

We value initiative, collaboration, professional growth, and entrepreneurial thinking. As you grow in the role, you'll have opportunities to expand your client relationships, take on greater leadership responsibilities, contribute to business development, and advance within the firm.