Project Management Specialist - Planning and Construction

Sinclair Community College; Dayton (OH); On-site; USD 67,000 - 82,000; Full time

Benefits offered by this job

Tuition waiver for you and family

OPERS retirement benefits

Extensive vacation and personal leave

Competitive health, dental, and vision

Job summary

Sinclair Community College is seeking a Project Management Specialist for Planning and Construction at the Main Campus in Dayton, OH. The role provides operational, administrative, and technical support across major and minor building projects, including new construction, renovations, and related procurement.

The position emphasizes meticulous data gathering, project tracking, and documentation across planning, design, and construction activities to keep projects organized and on schedule.

Qualifications

• Associate degree required with ability to obtain within three months of hire.
• Minimum of ten years of related experience in planning, construction, or facilities.
• Project management skills and knowledge of construction standards, procedures, and materials.
• Strong communication, interpersonal, and organizational abilities.
• Experience with document control and project close-out processes preferred.

Responsibilities

• Coordinate stakeholders and facilitate communication among end-users, administration, and consultants for major and minor projects.
• Support long-range planning, budgeting for capital and small projects, and prepare planning/reports for state boards.
• Obtain and review drawings, manuals, and records to document changes from construction and renovations.
• Organize project planning, track milestones, and monitor costs to ensure on-time, on-budget delivery.
• Coordinate logistics of relocations and assist with final occupancy of renovated spaces.
• Oversee external consultants to ensure designs meet institutional standards.

Skills

Project management

Schedule tracking

Communication skills

Organizational skills

Data gathering

Education

Associate degree in construction, engineering, or architecture

Tools

Microsoft Word

Microsoft Excel

Project management software

Job description

Position Information

Job Title
Project Management Specialist - Planning and Construction

Location
Main Campus - Dayton, OH

Job Number
05575

Department
Facilities Management

Job Category
Professional

Job Type
Full-Time

Status
Regular

Job Open Date
10/21/2026

Resume Review Date
10/29/2026

Closing Date
11/04/2026

Open Until Filled
No

Position Summary

The Project Management Specialist is responsible for providingoperational, administrative, and technical support across major andminor building and grounds projects, including new construction,renovations, furniture procurement, signage, and facility repairs.This role focuses on maintaining meticulous data gathering, projecttracking, and accurate documentation across all planning, design,and construction activities to keep projects organized and onschedule. Additionally, the Project Management Specialist assiststhe Facilities Management Division with periodic facility audits,project tracking, and preliminary cost estimation.

The ideal candidate possesses a solid understanding of projectworkflows, schedule tracking, milestone monitoring, and qualitycontrol support. Responsibilities also include facilitating theproject close-out process by coordinating inspections, trackingpunch list completion, and organizing as-built documents andsubmittals.

The salary for this position begins at $74,500.00 and iscommensurate with education and experience.

Why you’ll love Sinclair:

• Tuition Waiver for You and Your Family: Employees andeligible dependents can take advantage of tuition-free access toSinclair courses and programs.
• Generous Retirement Benefits: Build your future throughparticipation in OPERS, including a 14% employer contribution.
• Exceptional Time Off: Enjoy more than four weeks ofvacation and personal leave, more than three weeks of sick leaveannually, and 14 paid holidays each year.
• Health Benefits That Work for You: Choose fromcompetitive medical, dental, and vision plans designed to supportyou and your family’s health and well-being.
• Peace of Mind for the Future: Full-time employeesreceive employer-paid life insurance and long-term disabilitycoverage.
• Professional Growth Opportunities: Continue youreducation and career development with tuition reimbursement andongoing professional development support.
• Work-Life Balance and Wellness: Access programs,resources, and events that support your personal well-being andprofessional success.

*SCC has the right to revise this position description at anytime. This position description does not represent in any way acontract of employment.

Principal Accountabilities

• Stakeholder Coordination: Collect technical information andfacilitate seamless communication between end-users,administration, and contract consultants for both major and minorprojects
• Planning & Budgeting Assistance: Support long-rangeplanning efforts, including budget estimation for Capital and Smallprojects, and assist with planning and reporting documentation forstate regulatory boards (e.g., Ohio Department of HigherEducation)
• Records & Document Management: Obtain, review, and processdrawings, manuals, and records from architects and contractors todocument changes from new construction, renovations, andrepairs
• Project Lifecycle Coordination: Organize project planning,track critical milestones, and monitor cost controls to ensureprojects stay on schedule and within budget from initiation tocompletion
• Logistics & Relocation: Coordinate the logistics of movingend-users to temporary spaces during construction and facilitatetheir final relocation back into the newly renovated areas
• Design & Consultant Oversight: Coordinate and review thework of external consultant architects and engineers, ensuringtheir designs, specifications, and drawings meet institutionalstandards
• Other Duties: Perform other related duties as assigned tosupport the goals of the facilities department

Requirements

• Minimum of an associate’s degree in field related toconstruction, engineering, or architecture required
  • Candidate must be able to obtain an associate’s degree withinthree months of hire
• Minimum of ten (10) years of related experience required
• Project management skills and knowledge of constructionstandards, procedures, and materials required
• Strong communication, interpersonal, and organizational skillsrequired
• Ability to manage a variety of assignments with minimalsupervision required
• Knowledge of word processing, spreadsheets, and projectmanagement software preferred
• Experience in project management or project coordinationpreferred
• Experience in an educational or institutional settingpreferred