PROJECT MANAGEMENT SPECIALIST

West Yost Associates; Phoenix (AZ); On-site; USD 57,000 - 97,000; Full time

Job summary

A leading engineering consulting firm in Phoenix seeks a Project Management Specialist to manage project teams, ensuring effective execution of contracts. The role involves communication, oversight of project performance, and supporting business development efforts. The firm offers a collaborative work environment with opportunities for professional growth and a comprehensive benefits package.

Benefits

401(k) profit sharing with employer match

Tuition reimbursement

Paid vacation

Flexible spending accounts

Employee assistance programs

Pet insurance

Qualifications

• At least 5+ years of related experience required.
• Excellent verbal and written communication skills.

Responsibilities

• Manage project teams to achieve scope, schedule, and cost objectives.
• Communicate project plans and updates to the team and management.
• Support business development efforts including client outreach.

Skills

Communication

Organizational Skills

Education

Bachelor's degree

Tools

Microsoft Project

Microsoft Office Suite

Procore

Accounting Software

Job description

Who we are:

We are a water-focused engineering consulting firm, certified as a Great Place to Work based on feedback from our community of over 240 team members. We ranked top three in the AEC Advisors 2021 and 2022 Diversity Index Top Firms and were recognized as one of Fortune’s Best Workplaces in Consulting and Professional Services in 2023 and 2024. Since 1990, our mission has been to be the water firm of choice for both our clients and our team. Over the years we have built upon that mission and now integrate a host of high-quality services in groundwater, water supply, water and wastewater treatment, water and wastewater infrastructure, stormwater, recycled water, construction management, and operations technology from our multiple locations in the west. As a team, we work with our clients to understand their true needs. Our long-term relationships are based on integrity, partnership, and high-value solutions. In 2025 and beyond, West Yost is advancing water resources for future generations and living our core values every day.

COMPENSATION RANGE: $57,285 to $96,330. Based on our Phoenix, AZ office location. (West Yost uses geographic salary differentials that would apply for candidates in other regions).

LOCATION(s): Phoenix, AZ ( https://www.westyost.com/locations/ ).

Standard benefits:

We provide a comprehensive array of valuable benefits to protect your health, your family, and your way of life. Benefits include medical, dental, vision, flexible spending accounts, health saving accounts (with West Yost contribution), paid vacation, paid sick leave and holidays, two employee assistance programs, travel assistance program, 401(k) profit sharing with employer match, leaves of absence with additional supplemental paid time off, parental leave, life and AD&D insurance, short-term and long-term disability insurance, and even pet insurance.

PROJECT MANAGEMENT SPECIALIST

BASIC JOB FUNCTION

The Project Management Specialist will provide management support to project engineers/scientists and program managers to effectively execute professional services contracts. Responsibilities may include managing staff and technical/administrative teams, overseeing subconsultant/subcontractor agreements and performance, and ensuring internal staff and external client communications represent West Yost’s high standard of services.

ESSENTIAL DUTIES AND ACCOUNTABILITIES (IN ORDER OF IMPORTANCE)

Manages or supports project teams in achieving the project scope, schedule, and cost objectives.

Provides overall project management support to Project Managers, top management, and supporting team members.

Assists project managers in project workload planning and manages the process for workload forecasting.

Communicates project plans and updates to the project team and management.

Oversees the implementation and delivery of projects.

Identifies problems and implements solutions to improve and enhance performance against established objectives.

Reviews and analyzes the status of assigned projects for the purpose of cost reporting and workload management.

Coordinates project activities from simple tasks to larger plans, working with administrative staff, support staff, sub consultants, Project Managers, and Project Coordinators.

Manages schedules, arranges assignments, monitors the progress of projects, acknowledges team suggestions, addresses potential issues, and measures and reports on project performance.

Supports business development efforts including client outreach and proposal preparation and tracking of active business development activities.

QUALIFICATIONS

Required Education and/or Experience

• At least 5+ years of related experience required.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Project, Microsoft Office Suite or similar software, Procore, and accounting software.

Preferred Education and/or Experience

• Bachelor’s degree.
• Deltek Vision and/or Vantagepoint
• Certified Associate in Project Management or Project Management Professional

Our commitment to quality begins with our hiring practices. We employ the most talented team members in our industry from all backgrounds. We are highly selective of the individuals we choose to represent the firm, seeking only those individuals whose technical abilities and commitment to client service matches our vision for excellence. We are dedicated to our number one asset, our employees. Because we are employee-owned, we are responsible for and rewarded by our own success. Come to West Yost where, with our support, you’ll do the best work of your life.

A day in the life:

You will experience many opportunities to grow and develop professionally with your colleagues through collaborative in-person work experience, knowledge sharing, and mentorship opportunities. We also offer hybrid and flexible work schedules to our employees to help promote and encourage a healthy work/life balance. All of our team members have access to local and company-wide events, our Diversity, Equity and Inclusion Workgroup, Culture Workgroup, Wellness Workgroup, book clubs, charitable giving and community service, firm-wide resources, peer groups (young professionals & middlers group), and mentorship and leadership programs. We support and foster your career success and encourage you to be in control of your future with us. Our annual company-wide monthly staff meetings, annual in-person All Staff meeting, Duck Dinner, company camping events, company celebrations, and other company-sponsored events provide an important part of the West Yost culture, which is to have fun.

Other unique benefits:

You’ll be provided with support in on-going education through our 529 college savings plan/student loan repayment program, tuition reimbursement, paid professional memberships, paid training, and Leadership Academy programs. You’ll be recognized for your contributions at West Yost through milestone anniversary benefits, peer to peer recognition programs, the potential for employee stock ownership, annual monetary and paid time off bonuses, performance-based bonus eligibility, merit increase eligibility, and employee referral bonuses. We also offer a wellness reimbursement, remote work options, and flexible schedules. You’ll experience many opportunities to connect with your colleagues through our annual company-wide monthly staff meetings, annual in-person All Staff meeting, Duck Dinner, company camping events, company celebrations, and other company-sponsored events.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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