Project Management Office Administrator

The Adaptavist Group; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

PTO & holiday allowance

Flexible working hours

MacBooks provided

Remote work support for home offices

Enhanced parental leave policy

Job summary

The Adaptavist Group is seeking a Project Manager Administrator to join our PMO & Services Operations team. This role brings structure, accuracy, and operational control to a busy services environment, spanning system setup, resource coordination, forecasting, auditing, and invoicing.

You’ll collaborate with consultants, project teams, operations, and finance to ensure projects are maintained and invoicing is accurate and timely.

Qualifications

• Experience with project financials, reconciling revenue and expenses.
• 2),3],

Responsibilities

• Set up and maintain projects in internal systems.
• Tracking project budgets, purchase orders, invoices and expenses.
• Auditing and maintaining system data for accuracy.
• Coordinating between SPP and Finance to support accurate invoicing.
• Working with project teams to keep forecasts current and timelines up to date.
• Supporting governance with templates and reporting standards.

Skills

Project financials

Google Workspace

Microsoft Office

Atlassian (Jira/Confluence)

Communication skills

Attention to detail

Independent & collaborative

Tools

Jira Roadmaps

Confluence

NetSuite SPP

SPP-like systems

Job description

Company Description

Working at The Adaptavist Group

The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.

We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha!

We make change happen. From anywhere.

What we offer you

We offer a very generous holiday (PTO) allowance, trusting you to take vacation time that suits your personal life, alongside flexible working hours that empower you to work when it best fits you and your team. We provide MacBooks to all employees and additional support for fully remote workers to set up their home offices.

Our exceptional Time Away Policy includes 26 weeks of fully paid leave for birthing parents, 13 weeks for non-birthing parents, and extended leave for adoption, IVF, surrogacy, elective egg freezing, and women's health needs such as menopause, menstruation, endometriosis, and PCOS.

Our trusting, flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.

Read our full list of benefits

Job Description

Are you highly organised, detail-focused, and confident managing the moving parts behind successful project delivery?

We’re looking for a Project Manager Administrator to join our PMO & Services Operations team. This is a fantastic opportunity for someone who enjoys bringing structure, accuracy, and operational control to a busy services environment.

In this role, you’ll play a key part in keeping our internal project operations running smoothly — from system set-up and resource coordination to forecasting, auditing, and invoicing. You’ll work closely with consultants, project teams, operations, and finance to ensure projects are accurately maintained behind the scenes and that all invoicing is issued correctly and on time.

If you enjoy working across systems, supporting project delivery, and making sure the details are right, we’d love to hear from you.

What you'll be doing

As Project Manager Administrator, you’ll support the smooth running of multiple non-client-facing projects and engagements from an operational and systems perspective.

Your responsibilities will include:

• - Setting up and maintaining projects in internal systems
• - Supporting resource booking, scheduling, and coordination
• - Tracking project budgets, purchase orders, invoices, and expenses where needed
• - Auditing and maintaining system data to ensure accuracy and cleanliness
• - Coordinating between SPP and Finance to support accurate invoicing
• - Working with project teams to ensure forecasts are current and accurate
• - Keeping project plans and timelines up to date, including baseline and actual timelines
• - Supporting governance by helping ensure project processes, templates, and reporting standards are followed
• - Carrying out charge analysis and helping maintain strong financial control across project activity

Qualifications

What we're looking for

• - Experience working with project financials, including reconciling revenue and expenses
• - Confidence using Google Workspace and Microsoft Office
• - Experience with Atlassian tools, including Jira Roadmaps and Confluence
• - Experience working with SPP and/or similar project or professional services systems
• - Strong verbal and written communication skills
• - Excellent attention to detail and the ability to keep data, systems, and reporting accurate
• - The ability to work independently while collaborating effectively with remote teams
• - A self-motivated, organised, and professional approach
• - Comfort working in a fast-paced, dynamic, and technical environment
• - A helpful, personable, and team-oriented attitude

It would be great if you also have:

• - An understanding of Project Management methodologies, such as Waterfall, PRINCE2, or Agile
• - Experience with the wider Atlassian toolset
• - Experience using NetSuite SPP or similar systems

Additional Information

Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement. At ScriptRunner, part of TAG, we’re dedicated to creating a diverse and welcoming team. If you’re passionate about this role and keen to learn and grow with us.

What to expect

We have published some support on Interviewing with us to try to alleviate any pre-interview anxieties, here you’ll find information to help you prepare and ace an interview at TAG.

You can read them here

Life at The Adaptavist Group

From our family-friendly policies to our flexible work environment we offer a range of benefits and policies in order to support staff from all different backgrounds. If you have any questions, please do ask us.

Check out our WORK180 page

Check out our Flexa page

Equal opportunities for everyone

At The Adaptavist Group , we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status.