HR Generalist

The Adaptavist Group; Miami (FL); Remote; USD 60,000 - 85,000; Full time

Benefits offered by this job

PTO

Flexible hours

MacBooks provided

Remote home-office support

Generous parental leave

Job summary

The Adaptavist Group is seeking a US HR Generalist to serve as the day-to-day contact for our US colleagues and support Canada as needed. You will manage onboarding, leave, benefits, compliance, and HR reporting, while advising managers on everyday people issues with a focus on accuracy and discretion.

This mostly remote role prefers East Coast base, with occasional travel to offices for events and quarterly meetings. Experience in a fast-paced tech environment is valued.

Qualifications

• Recent, relevant US HR generalist experience across multiple states in an org of 200+ employees.
• Strong knowledge of federal and state employment law: FLSA, wage and hour rules, FMLA, EEOC, ADA.
• Experience advising managers and employees on everyday people issues; know when to elevate.
• Experience handling routine employee relations; consistent with HR policies.
• Solid admin skills with attention to detail and accurate record keeping.
• Experience with US statutory reporting: W-2s, 1099s, EEO-1.
• Knowledge of US benefits administration including COBRA; onboarding compliance incl. Form I-9.
• Comfortable with HR systems and spreadsheets; able to explain data clearly.
• Well organized; able to manage high volume and competing priorities.
• Strong communication; able to work with all levels; discretion and integrity.
• Experience in fast-paced, growing tech business; adaptable to changing priorities.
• SHRM-CP/SHRM-SCP/PHR/SPHR preferred but not required.
• Canadian employment practices knowledge helpful; mergers & acquisitions experience helpful.

Responsibilities

• Act as the main day-to-day contact for US colleagues on people matters; support Canada where needed.
• Advise managers and employees on everyday issues including performance, conduct, absence and leave in line with law.
• Handle routine employee relations matters and escalate complex ones to Employee Relations.
• Ensure compliance with federal, state and local employment law; keep US policies up to date.
• Manage onboarding and offboarding admin, including Form I-9 verification and state new hire reporting.
• Administer leave including FMLA and state programs; coordinate with payroll on pay impact.
• Handle daily benefits administration with enrollments and life events.
• Own US compliance reporting including W-2s, 1099s and EEO-1; coordinate with Finance.
• Keep HR records and HRIS up to date.
• Support pay reviews and promotions for US colleagues; assist change projects with NA HR team.
• Track and report key people metrics for the US and explain insights.

Job description

What we offer you

• We offer a very generous holiday (PTO) allowance


• Trusting you to take vacation time that suits your personal life, alongside flexible working hours that empower you to work when it best fits you and your team.


• We provide MacBooks to all employees and additional support for fully remote workers to set up their home offices.


• Our exceptional Time Away Policy includes 26 weeks of fully paid leave for birthing parents, 13 weeks for non-birthing parents, and extended leave for adoption, IVF, surrogacy, elective egg freezing, and women's health needs such as menopause, menstruation, endometriosis, and PCOS.


• Our trusting, flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.

Read our full list of benefits

Job Description

Our North American employees work largely remotely, across multiple US states and in Canada.

This role is mainly remote, though we are looking for someone who is based on the East Coast. We would welcome a willingness to travel occasionally to visit our offices when needed, for example for celebration events, gatherings and quarterly meetings.

This role is the day to day HR contact for our US colleagues, with some support for colleagues in Canada. It combines practical HR advice with the administration that keeps us accurate and compliant, in roughly equal measure, covering onboarding, leave, benefits administration, employee relations and compliance reporting.

What you'll be doing

• Act as the main day to day contact for our US colleagues on all people matters, and support colleagues in Canada where needed.


• Advise managers and employees on everyday people issues, including performance, conduct, absence and leave, in line with federal, state and local law.


• Handle routine employee relations cases, and elevate complex or higher risk matters to our Employee Relations team.


• Make sure we follow federal, state and local employment law in each state where we employ people, and keep our US policies and handbook up to date as the law changes.


• Manage onboarding and offboarding administration, including Form I-9 verification and state new hire reporting.


• Administer leave, including FMLA and state leave programs, keeping accurate records and working with payroll on any pay impact.


• Handle day to day benefits administration, including enrollments, life event changes and employee questions, working with our benefits provider.


• Own our US compliance reporting, including W-2s, 1099s and EEO-1 reporting, working with finance and payroll.


• Keep HR records and our HR system accurate and up to date.


• Support the pay review and promotions process for our US colleagues.


• Support change projects in the US, working with the Regional HR Manager, North America and our Employee Relations team.


• Track and report on key people numbers for the US, and explain clearly what they tell us.

This list is not exhaustive, and the role may include other reasonable duties.

Qualifications

• Recent, relevant HR generalist experience in the US, supporting employees across multiple states, in an organization of at least 200 employees.


• Strong working knowledge of federal and state employment law, including FLSA and wage and hour rules, FMLA and state leave laws, EEOC requirements and the ADA.


• Experience advising managers and employees on everyday people issues, and good judgment on when to elevate.


• Experience handling routine employee relations matters fairly and consistently, in line with HR policies and the law.


• Solid administration skills, with strong attention to detail and accurate record keeping.


• Experience of US statutory reporting, including W-2s, 1099s and EEO-1 reporting.


• Working knowledge of US benefits administration, including enrollments, life events and COBRA.


• Experience of onboarding compliance, including Form I-9.


• Comfortable with HR systems and spreadsheets, and able to explain clearly what the data tells us.


• Well organized, and able to manage a high volume of work and competing priorities.


• Clear spoken and written communication, and the ability to work well with people at every level of the organization.


• Handles confidential and sensitive matters with discretion and integrity.


• Comfortable working in a fast-paced, growing technology business, and able to adapt as priorities change.


• A SHRM or HRCI certification (such as SHRM-CP, SHRM-SCP, PHR or SPHR) is preferred but not required.


• Some knowledge of Canadian employment practices would be helpful.


• Experience of mergers and acquisitions would be helpful.

Additional Information

Not ticking every box? That’s totally okay! Studies show that women and people of colour might hesitate to apply unless they meet every single requirement. At ScriptRunner, part of TAG, we’re dedicated to creating a diverse and welcoming team.

What to expect

We have published some support on Interviewing with us to try to alleviate any pre-interview anxieties, here you’ll find information to help you prepare and ace an interview at TAG.

You can read them here

Life at The Adaptavist Group

From our family-friendly policies to our flexible work environment we offer a range of benefits and policies in order to support staff from all different backgrounds. If you have any questions, please do ask us.

Check out our WORK180 page

Check out our Flexa page

Equal opportunities for everyone

At The Adaptavist Group, we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture.

We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status.

Recruitment fraud notice

We are aware of recruitment scams where individuals or organisations may falsely claim to represent us. We take this seriously and are committed to protecting candidates throughout our hiring process.

We will never ask for any form of payment, fees, or financial commitment at any stage of recruitment, including applications, interviews, onboarding, or equipment provision.

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If you are ever unsure about the authenticity of a message or job offer, please verify it via our official careers channels before responding.