Project Management Intern

Hiebing; Madison (WI); Hybrid; USD 17,000 - 24,000; Full time

Benefits offered by this job

Paid internship

Competitive pay $15/hour

Job summary

Hiebing seeks a Project Management Intern to support the project management team in day-to-day delivery of client projects. Working with Project Managers and cross-functional teams, you will keep schedules, capture next steps, and flag timing or resource issues early.

This paid internship in Madison, WI offers hybrid work with in-office Mondays–Wednesdays, a 40-hour week when possible, and aims for a September 2026 start date.

Qualifications

• Currently pursuing a bachelor’s or associate degree in advertising, marketing, communications, business, or a related field.
• Ability to adapt to changing priorities and manage multiple tasks with strong attention to detail.
• Self-motivated, curious, and collaborative with guidance and oversight.
• Developing critical thinking and problem-solving skills with the initiative to ask questions.
• Strong written and verbal communication skills.
• Strong digital fluency across spreadsheets and collaboration/project management platforms.
• Comfort using AI-enabled productivity tools with judgment to spot limitations.

Responsibilities

• Partner with Project Managers and cross-functional teams to gather project requirements and document milestones and project plans.
• Draft timelines and schedule internal meetings.
• Enter and update project data in agency systems for scope, timing, and resources.
• Capture notes, recaps, and next steps from team check-ins and project meetings, and share updates with the team.
• Maintain templates, workflow documentation, and process resources the team relies on.
• Take on day-to-day tasks and ad hoc requests from the Project Management team as needs arise.

Skills

Attention to detail

Communication skills

Collaboration / teamwork

Critical thinking

Problem-solving

Multi-tasking

Digital fluency

AI productivity tools

Education

Bachelor/Associate degree in advertising/marketing/communications/business

Job description

We are seeking a Project Management Intern to support our Project Management team in the day-to-day delivery of client projects. Working alongside Project Managers and cross-functional teams, the intern keeps schedules and project information current, captures next steps from internal meetings, and flags timing or resource issues early so they can be resolved. Success in this role is measured by reliable follow-through, attention to detail, clear communication, and curiosity about how agency projects come to life.

Responsibilities

• Partner with Project Managers and cross-functional teams to gather project requirements and document milestones and project plans.
• Assist with project execution by drafting timelines and scheduling internal meetings.
• Enter and update project data in agency systems, including deliverables, timelines, resources, hours, and budgets, so scope, timing, and resourcing stay current.
• Capture notes, recaps, and next steps from team check-ins and project meetings, and share updates with the team.
• Help maintain the templates, workflow documentation, and process resources the team relies on.
• Take on day-to-day tasks and ad hoc requests from the Project Management team as needs arise.

Desired Skills, Experience & Qualifications:

• Currently pursuing a bachelor’s or associate degree in advertising, marketing, communications, business, or a related field; recent graduates also welcome.
• Ability to adapt to changing priorities and manage multiple tasks simultaneously while maintaining strong attention to detail.
• Self-motivated, curious, and collaborative team player with a continuous improvement mindset who sees tasks through from start to finish with guidance and oversight.
• Developing critical thinking and problem-solving skills, with the confidence to ask questions and raise issues early.
• Strong written and verbal communication skills.
• Strong digital fluency across spreadsheets, and collaboration/project management platforms.
• Comfort using AI-enabled productivity tools, with the judgment to spot limitations or errors in their output and keep work accurate, ethical, and aligned with project needs.

What You Should Know Before You Apply

• Location: This internship is based in Madison, WI—and we’re looking for local talent!
• Hybrid Vibes: You’ll join us in the office every Monday, Tuesday, and Wednesday.
• Timing: We’re aiming for a September2026start date.
• Paycheck Perks: $15/hour- yes, it's a paid internship!
• Hours:Ideally, our Project Management interns work 40 hours per week; however, we recognize that class schedules may require flexibility.
• Work Authorization: You’ll need to be eligible to work in the U.S. without sponsorship now or down the road.