Project Management Coordinator

SCHAEFER SYSTEM INTERNATIONAL INC; United States; On-site; USD 52,000 - 76,000; Full time

Job summary

SSI SCHÄFER is seeking a Project Management Coordinator in the United States to support major project activities, coordinate deliveries, track progress, and keep daily site operations organized. The role emphasizes ownership, proactive problem-solving, and collaboration with customers, contractors, and internal teams.

You don't need years of PM experience; we value reliability, initiative, and the willingness to learn as you grow in a project-based environment.

Qualifications

• Strong organizational skills and attention to detail.
• A proactive, hands-on approach and the ability to take ownership of tasks.
• Reliability and the ability to work independently while collaborating with a broader team.
• Good communication skills and confidence interacting with customers, contractors, and colleagues.
• The ability to prioritize tasks, manage competing responsibilities, and follow through.
• Basic proficiency in Microsoft Office, including Outlook, Excel, and Word.
• A willingness to learn and grow in a project-based environment.

Responsibilities

• Coordinate day-to-day site administration, organization, and local project needs.
• Submit and track purchase requests and coordinate equipment needs and deliveries.
• Support daily meetings with the customer and General Contractor (GC), including meeting notes and follow-up actions.
• Track construction progress across different trades and keep the project team informed of outstanding items.
• Monitor open tasks, follow up with team members, and help ensure commitments stay on track.
• Maintain project documentation, reports, meeting minutes, and other records.
• Take initiative to identify upcoming needs, address coordination gaps, and support the team wherever needed.

Skills

Organization

Proactive mindset

Ownership

Reliability

Communication

Prioritization

Independent work

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time US

2 days ago Requisition ID: 1258

SSI SCHAEFER is a leading material handling company that’s been in business since 1937. We’re a privately held international company with lots of diversity. You may be wondering about what a material handling company does, and that’s okay. We’re behind the scenes of our customers, and we make everything happen. Basically, we build small to large-scale projects that provide storage and distribution for manufacturers and retailers alike. This involves energy-efficient robotics, warehouse management software, data analytics, engineering, mechatronics, project management, and software development. Of course, we have a full support team of great people in our customer service, human resources, sales, marketing, accounting, and our very own warehouse teams.

We're a team here at SSI SCHAEFER, and we know that it takes all of us to get the job done. We’ve won Best Places to Work™ several years in a row and offer competitive benefits like 401K/matching, a great PTO package, and because we want our family team to be healthy, we provide generous medical benefits. We also want you to be successful here. How do we do it? We put our employees and customers first, and we’ve got a great DNA culture here at SSI SCHAEFER—it’s that simple.

We’re also proud to be an equal-opportunity workplace and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Build relationships. Grow service business. Help customers get more from their automation investment.

Ready to Take the Next Step in Your Career?

Are you someone who likes to stay organized, take initiative, and keep things moving? Do you enjoy working with people, solving problems, and making sure the details don't get overlooked?

SSI SCHÄFER is looking for a Project Management Coordinator!

This is an opportunity to gain hands-on experience supporting a major project while working alongside experienced project professionals. You'll play an important role in keeping daily site activities organized, coordinating deliveries, tracking progress, and making sure tasks are followed through.

You don't need years of project management experience. We're looking for someone who is dependable, thinks ahead, takes ownership, and is eager to learn. If you're ready to build your coordination skills and explore a future in project management, this could be the opportunity for you.

What You'll Do

• Coordinate day-to-day site administration, organization, and local project needs.
• Submit and track purchase requests and coordinate equipment needs and deliveries.
• Support daily meetings with the customer and General Contractor (GC), including meeting notes and follow-up actions.
• Track construction progress across different trades and keep the project team informed of outstanding items.
• Monitor open tasks, follow up with team members, and help ensure commitments stay on track.
• Maintain project documentation, reports, meeting minutes, and other records.
• Take initiative to identify upcoming needs, address coordination gaps, and support the team wherever needed.

What You’ll Bring

• Strong organizational skills and attention to detail.
• A proactive, hands-on approach and the ability to take ownership of tasks.
• Reliability and the ability to work independently while collaborating with a broader team.
• Good communication skills and confidence interacting with customers, contractors, and colleagues.
• The ability to prioritize tasks, manage competing responsibilities, and follow through.
• Basic proficiency in Microsoft Office, including Outlook, Excel, and Word.
• A willingness to learn and grow in a project-based environment.

Nice to haves

• Previous experience in construction, site administration, logistics, project coordination, or a similar environment.
• Most importantly, we’re looking for the right attitude, initiative, and desire to develop.

**No Sponsorship**

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.