Project Management Coordinator

Southwest Transplant Alliance; Dallas (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Southwest Transplant Alliance is seeking a Project Management Coordinator to plan, execute, train, and deliver multiple projects across departments. You will engage employees at all levels to develop, coordinate, track, and manage initiatives in collaboration with stakeholders.

The role emphasizes maintaining communications, managing submissions, and supporting PM materials and templates while aligning with PMO guidelines and industry practices.

Qualifications

• Bachelor’s degree preferred; combination of alternative education and experience may be considered.
• CAPM or PMP certification required or equivalent.
• Minimum 1 year of project management experience in an office setting.
• Experience with project management software (Monday.com, MS Project, Smartsheet, Azure DevOps) required.
• Knowledge of project life cycle models and traditional PM practices.

Responsibilities

• Develop and maintain consistent communication with project stakeholders.
• Respond to stakeholders’ requests or issues promptly and professionally.
• Collaborate with Learning & Development to support training before implementation.
• Manage multiple cross-departmental projects using agile and traditional methods.
• Submit, process and track project submissions per PMO guidelines.
• Schedule cross-departmental project meetings and assign deliverable responsibilities.
• Develop PM materials (SOPs, Gantt charts, workflows, process maps).
• Create and maintain PM templates for management and change processes.
• Maintain departmental metrics and stay current with PM industry trends.
• Assist in creating comprehensive project plans and manage scope, schedule, and costs.

Skills

Communication

Time management

Attention to detail

Problem-solving

Education

Bachelor's degree in business management or related field

CAPM/PMP or equivalent

Tools

Monday.com

MS Project

Smartsheet

Azure DevOps

Job description

Summary

The Project Management Coordinator role is responsible for effective planning, execution, training and delivery of projects at Southwest Transplant Alliance. The Project Management Coordinator will engage employees at all levels to develop, coordinate, track, and manage projects for a variety of simultaneous initiatives of varying sizes in collaboration with stakeholders

Summary

The Project Management Coordinator role is responsible for effective planning, execution, training and delivery of projects at Southwest Transplant Alliance. The Project Management Coordinator will engage employees at all levels to develop, coordinate, track, and manage projects for a variety of simultaneous initiatives of varying sizes in collaboration with stakeholders

Essential Job Functions And Responsibilities

• Communication
  • Develop and maintain consistent and thorough communication with project stakeholders.
  • Respond to project stakeholders’ requests or issues in a timely and professional manner.
  • Collaborate with the Learning & Development Department to support training prior to the implementation of projects.
• Time Management
  • Manage several cross-departmental projects using agile and other traditional project methods in a fast-paced environment with multiple stakeholders.
  • Receive, manage, and process project submissions in accordance with Project Management Office guidelines.
  • Schedule all cross-departmental project meetings and assign responsibilities for project deliverables.
• Attention to Detail
  • Support the development of Project Management materials including SOPs, Gantt charts, workflows, and process maps.
  • Develop and maintain various tools and systems templates related to project management, continuous improvement, and change management.
  • Administrative duties and department metric reporting.
  • Maintain working knowledge of current Project Management industry trends.
• Problem-Solving
  • Assist the Manager of Project Management Office with the development of comprehensive project plans that are shared with teams to ensure deliverables and changes are tracked and understood by stakeholders.
  • Manage changes to project scope, schedule, and costs to keep plans accurate and updated.
• Performs other job-related duties as assigned that are consistent with the purpose of the role.

Education, Experience, And Licensing Requirements

• Bachelor’s degree in business management or related field is preferred. A combination of alternative education and experience may be considered in lieu of the formal education requirements.
• Certified Associate in Project Management (CAPM), Project Management Professional (PMP) or equivalent is required.
• Minimum of 1 year of experience leading, planning, and managing projects in a Project Management Office or similar team environment, working on custom business development-related projects is required.
• Experience using Project Management Software such as Monday.com, MS Project, Smartsheet, Azure Dev Ops is required.
• Working knowledge of project management life cycle models as well as strong knowledge of traditional project management principles and practices.
• Current Driver’s License is required and maintained with an acceptable driving record as defined by STA policy.

Compliance

• This position is classified as OSHA Bloodborne Pathogens Exposure Category III. Employees in this role are not routinely expected to perform tasks that involve contact with blood, bodily fluids, or other potentially infectious materials.
• While exposure risk is minimal, employees are expected to follow organizational safety policies and report any potential exposure incidents immediately.
• This role requires compliance with HIPAA and all confidentiality standards related to patient, donor, employee, and organizational information. Employees must safeguard all confidential information and disclose it only as permitted by law and organizational policy.

Other

Southwest Transplant Alliance maintains a policy of nondiscrimination with employees and applicants for employment. No aspect of employment will be influenced in any manner by race, color, religion, sex, age, national origin, physical or mental disability, genetics, sexual orientation, gender identity, gender expression, or any other basis prohibited by statute. In addition to federal law requirements, STA complies with applicable state and local laws governing nondiscrimination in employment in every location in which the STA has staff.

Disclaimer

This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of responsibilities, duties, or skills required. Job duties may change at any time with or without notice. Nothing in this description constitutes a contract of employment, and employment remains at-will.