Project Management Assistant I - Contract & Budget

JMT; Pittsburgh (Allegheny County); On-site; USD 52,000 - 76,000; Full time

Job summary

Johnson, Mirmiran & Thompson (JMT) is seeking a detail‑oriented administrative professional to support project managers through the lifecycle, including contract administration, budgeting, invoicing, and closeout.

You will monitor multiple contracts and budgets, prepare pre-contractual and contractual documents, subconsultant agreements, and use Power BI for contract and budget tracking. Immigration sponsorship is not available, except for TN visa eligibility.

Qualifications

• High School Diploma required.
• 2–4 years of related experience.
• Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint).
• Strong written and verbal communication.
• Excellent organizational and time management skills.
• Attention to detail and efficiency.
• Diligence and strong work ethic.
• Ability to multitask in a fast-paced environment.
• Ability to follow directions and be a good team player.

Responsibilities

• Assist Project Managers and assistants in contract/project administration and management, including documents, proposals, funds reallocations, and client submissions.
• Continuously track and monitor multiple contracts/projects and budgets.
• Communicate status of action items with project teams and accounting.
• Prepare and track subconsultant agreements and contract renewals.
• Update task tabulations and other performance tracking spreadsheets.
• Utilize Power BI reports for contract, task performance and budget tracking.
• Edit, format and finalize specifications and reports for client submissions.

Skills

Microsoft 365

Communication

Organization

Attention to detail

Multitasking

Teamwork

Follow directions

Work ethic

Education

Associate/Bachelor in Business

Job description

Johnson, Mirmiran & Thompson (JMT) is seeking a detail‑oriented administrative professional to support project managers through the lifecycle, including contract administration, budgeting, invoicing, and closeout.

You will monitor multiple contracts and budgets, prepare pre-contractual and contractual documents, subconsultant agreements, and use Power BI for contract and budget tracking. Immigration sponsorship is not available, except for TN visa eligibility.