Project Management Assistant

Insight Global; Ohio; Hybrid; USD 36,000 - 37,000; Full time

Job summary

Insight Global seeks a Project Management Assistant in a long-term Columbus, OH role. On-site Monday-Thursday with Friday remote, supporting contract requests for a large utility client.

duties include data entry of CREQs, CCRs and CPAs in AS8, ensuring timely, accurate information and proactive communication with Project Managers. In this role you will resolve data discrepancies, route approvals, and help manage work orders, IDs, and service requests to keep projects aligned and compliant with

Qualifications

• Experience entering CREQs/CCRs/CPAs in AS8.

Responsibilities

• Create and manage CREQs (contract requisitions) in AS8 with project details from proposals.
• Create and manage CPAs (contract payment authorizations) in AS8 including routing for approvals and invoice handling.
• Follow up with project managers to ensure compliance and resolve discrepancies quickly.
• Create and manage CCRs (contract change requests) in AS8, including routing for approvals.
• Process and manage WO, PID, and SR in AS8 for project initiation and close-out.
• Finalize all CPAs and create CCRs to close out contracts.

Skills

AS8 data entry

Contract management

Attention to detail

Communication

Tools

AS8

Job description

Duration: Long-term contract + extensions

Location: Downtown Columbus (M-T on-site, F remote)

Pay Rate: $26-27/hr

Our team is looking for a Project Management Assistant to join our team. The PMA team is responsible for processing contract requests for a large utility company. Contract requests include:

• Processing CREQs (contract requisitions): a request to initiate or procure a contract to engage a vendor.
• Processing CCRs (contract change requests): a request to change the terms of an existing contract with a vendor.
• Processing CPAs (contract payment authorizations): an internal approval that allows the utility to pay a vendor for work performed under an approved contract.

The Project Management Assistant (PMA) will work with Project Managers to enter these contract requests into their system. The Project Managers will send the PMA the information needed to enter the request, and the PMA is responsible for timely and professional communication with the Project Manager and detailed data entry. The PMAs are also responsible for resolving any data discrepancies if the information received is not consistent with other sources. The PMA acts as a crucial player on the project management team – ensuring that all projects are accounted for correctly! In summary, the day-to-day tasks are:

• Create and manage contract requisitions (CREQ) in AS8, including all project information found in proposals
• Create and manage contract payment authorizations (CPA) using AS8, including routing for approvals, managing invoices, and completing CPA checklists
• Follow up with project managers to ensure compliance and resolve discrepancies urgently
• Create and manage contract change requests (CCR) in AS8, including filling in project information and routing for approvals
• Process and execute project initiation and close-out tasks, including creating and managing work orders (WO), project IDs (PID), and service requests (SR) in AS8
• Finalize all CPAs and create CCRs to close out projects and contracts
• Ensure compliance with all project requirements and resolve any issues or concerns