Project Management Assistant

All Energy Solar; Minnesota; Hybrid; Full time

Job summary

All Energy Solar is seeking a Project Management Assistant to support the project management team. This full-time role involves coordinating project timelines, communicating with customers, and maintaining project documentation. Ideal candidates will have experience in customer service or project coordination and proficient skills in software tools like Salesforce and Google Suite.

Benefits

PTO accrual of .03847 hours per worked hour, up to 80 hours annually

Dental + vision insurance (free for individual)

Health insurance (free individual option)

401K with company match

Discretionary Profit Sharing Bonus based on performance

Free employee assistance plan

Company-provided training and Continuing Education

Qualifications

• 1+ years of customer service/project coordination preferred.
• Strong attention to detail.
• Ability to effectively communicate with customers.

Responsibilities

• Support the project management team with planning and coordinating.
• Communicate project updates to customers via email or phone.
• Utilize Salesforce and NetSuite to report status of projects.

Skills

Attention to detail

Communication

Problem-solving

Education

1 or more years of customer service or project coordination experience

Tools

Google Suite/Google Workspace

Salesforce

NetSuite

Job description

$19.00 – $22.00 base hourly rate (Depending on Qualifications & Experience).

Submit your application today: Click here to apply!

Company

The All Energy Solar team is smart, dedicated to our customers, open minded, and fun. We are composed of the renewable energy industry’s best talent. Our projects vary from small residential systems to large scale commercial projects. If you are ready to join a rapidly growing company with opportunities for upward mobility, we encourage you to apply with All Energy Solar.

Description

The Project Management Assistant supports the Project Management team by planning, coordinating, and executing timelines of projects. They assist with communicating with customers and internal teams, tracking project milestones, maintaining documentation, and identifying and resolving issues to keep timelines and budgets on track. Strong organizational, communication, and problem-solving skills are essential for success in this position.

Responsibilities & Essential Functions

• Review newly-sold projects for completeness of information.
• Contact with the customer through email or phone to provide project updates and answer/document their questions.
• Utilize Salesforce and NetSuite to monitor and report status of projects throughout various process stages.
• Assist with preparation of invoices and payments.
• Schedule and coordinate onsite appointments at various project stages.
• Assist with maintaining installation schedules.
• Assist with system monitoring set-up.
• Answer calls and emails for Project Coordinators in their absence/unavailability.
• Provide regular updates on projects to internal departments and stakeholders.
• Build referral and review bases.

Other Duties

• Other duties and tasks as assigned by management.

Skills/Qualifications

• 1 or more years of customer service, project coordination, or related field preferred or equivalent combination of education and relevant work experience considered.
• Strong attention to detail.
• Ability to work with managers in different departments.
• Take direction and reliably complete tasks.
• Proficient in Google Suite/Google Workspace (Slides, Sheets, Calendar, Forms, Docs, Gmail) or related software (preferred).
• Experience using CRM software, such as Salesforce and NetSuite (preferred).
• Ability to communicate effectively by phone or email with customers.
• Physical Requirements
• Prolonged periods sitting at a desk and working on a computer (frequent).
• Must be able to lift up to 30 pounds at times (infrequent).
• Ability to type at least 40 words per minute (frequent).
• Must be able to access and navigate each department at the organization’s facilities.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer (frequent).
• Must be able to lift up to 30 pounds at times (infrequent).
• Ability to type at least 40 words per minute (frequent).
• Must be able to access and navigate each department at the organization’s facilities.
• This is a full-time non-exempt hourly (overtime eligible) position with an hourly rate of $19.00 – $22.00 (depending on experience and qualifications)
• Hybrid: This position is eligible to work a combination of in-office work at AES headquarters (St. Paul, MN) requirement and remote/work-from-home eligibility (*Note: this is subject to change by management based on company and business needs, may or may not be eligible until 90+ days of employment/training period completion, will be determined and agreed on by management and employee, and contingent upon employees being in good standing).
• PTO accrual per hour will be .03847, up to 80 hours annually (120 hours annually after year 1).
• 6 paid holidays + 1 floating holiday.
• Dental + vision insurance (free for individual).
• Health insurance (free individual option).
• 401K with company match (eligible after 90 days, age 21+).
• Discretionary Profit Sharing Bonus based on company performance.
• Free employee assistance plan.
• Company-provided training and Continuing Education.
• Much more!

Apply

Submit your application today: Click here to apply!

Please include a cover letter and resume with your application. We can’t wait to hear from you!

Equal Employment Opportunity Statement (EEO)

All Energy Solar is an equal employment opportunity (EEO) to all applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location that we facilitate. All Energy Solar is a proud promoter of employment opportunities to our Military and Veterans.

Learn More About Careers at All Energy Solar

Whether you’re just starting in the solar industry or are a licensed building or electrical contractor, you’ll find a home with All Energy Solar.