Project Management Assistant

Can-Am Geomatics Corp.; Glendale, Northern (AZ, KY); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

Team culture

Competitive compensation

Medical benefits

Dental benefits

Retirement benefits

Professional development

Discounts and benefits

Job summary

Can-Am Geomatics Corp. is seeking a detail-oriented Project Management Assistant to support our construction management team in Phoenix.

The role blends administrative duties with field coordination, ensuring accurate cost tracking, organized documentation, and timely project close-out. You will work closely with Project Managers and Construction PMs, coordinating schedules, deliveries, and QA/QC processes while traveling to job sites as needed.

Qualifications

• Education: Associate or Bachelor's degree in Construction Management, Business Administration, Civil Engineering, or related field (or equivalent practical experience).
• Experience: 1-3 years of administrative or support experience within construction, field operations, or project management.
• Skills: Proficiency in document management, cost tracking support, scheduling tools, and strong written and verbal communication skills.

Responsibilities

• Assist with tracking the Schedule of Values (SOV) and reviewing monthly invoicing.
• Process, organize, and archive Purchase Orders, RFQs, invoices, and Change Order documentation.
• Coordinate proposals, drawings, and budget files for project alignment reviews.
• Assist in organizing Site Trailer/Office materials, daily task lists, and visible delivery/erection schedules.
• Help coordinate daily deliveries, fabricator communication, and transport scheduling.
• Compile and distribute 3-Week Look-Ahead (3WLA) schedules and pour schedules alongside the PM team.
• Support site log reporting, including daily piece counts and subcontractor delay reports.
• Log and archive daily site reports, QA/QC audit results, and pre-pour inspection forms.
• Assist with safety documentation, including collecting subcontractor safety tickets, equipment certificates, JSAs, and Fall Protection plans.
• Help track GC and client sign-offs for project divisions and site sections.
• Coordinate returns of safety equipment and project materials back to the shop.
• Assemble and compile complete project close-out documentation and client sign-offs.
• Help organize lessons-learned meetings and organize post-mortem project data.

Skills

Document management

Cost tracking

Scheduling tools

Written communication

Verbal communication

Education

Associate or Bachelor's degree in Construction Management, Business Administration, Civil Engineering, or related field

Job description

We are seeking a detail-oriented, highly organized Project Management Assistant to support our dynamic construction management team. Based out of Phoenix, AZ, this hybrid role will work closely with Project Managers and Construction Project Managers in tracking financials, coordinating site logistics, maintaining Quality Assurance and Quality Control compliance, and streamlining essential project documentation from initiation through close-out.

Key Responsibilities

Financial and Administrative Support

• Assist with tracking the Schedule of Values (SOV) and reviewing monthly invoicing.
• Process, organize, and archive Purchase Orders, RFQs, invoices, and Change Order documentation.
• Coordinate proposals, drawings, and budget files for project alignment reviews.

Site Logistics and Field Coordination

• Assist in organizing Site Trailer/Office materials, daily task lists, and visible delivery/erection schedules.
• Help coordinate daily deliveries, fabricator communication, and transport scheduling.
• Compile and distribute 3-Week Look-Ahead (3WLA) schedules and pour schedules alongside the PM team.
• Support site log reporting, including daily piece counts and subcontractor delay reports.

Quality, Safety and Compliance Tracking

• Log and archive daily site reports, QA/QC audit results, and pre-pour inspection forms.
• Assist with safety documentation, including collecting subcontractor safety tickets, equipment certificates, JSAs, and Fall Protection plans.
• Help track General Contractor (GC) and client sign-offs for project divisions and site sections.
• Coordinate returns of safety equipment and project materials back to the shop.

Project Close-Out and Operations

• Assemble and compile complete project close-out documentation and client sign-offs.
• Help organize lessons-learned meetings and organize post-mortem project data.

Qualifications

• Education: Associate or Bachelor's degree in Construction Management, Business Administration, Civil Engineering, or a related field (or equivalent practical experience).
• Experience: 1-3 years of administrative or support experience within construction, field operations, or project management.
• Skills: Proficiency in document management, cost tracking support, scheduling tools, and strong written and verbal communication skills.
• Travel: Willingness and ability to travel to job sites as required.

Additional Information

Why work for Canam?

You will work in an environment where you will be encouraged to be creative and share your best practices. We offer:

• A great team and amazing work culture
• Competitive compensation and benefits
• Medical, dental, and retirement benefits
• Opportunities for professional development
• Various other perks, discounts and benefits

Canam Buildings US Inc. is a wholly owned subsidiary of Canam Group Inc.

Canam is an employment equity employer, and we encourage all qualified candidates to apply. We thank all applicants for their interest, however, only candidates under consideration will be contacted.

Company Description

Since 1960, Canam has been an employer with a strong, unifying and family culture, rallying its 5,100 employees. With offices in Canada, the United States, Romania, India and the Philippines, our company continues to grow thanks to the innovation and know-how of everyone involved. Moreover, to build structures known and recognized for their quality across North America, you must feel that you have everything you need to succeed in these large-scale projects. Proud of our achievements, we are here to stay, and it is with you that we want to do it.

Canam Group Inc. is a North American leader in the creation, design and fabrication of building products and solutions used in the construction of commercial, industrial, institutional and multi-residential buildings. Canam's strong emphasis on offering customized solutions to our customers is reflected in our mission statement "The pursuit of a better customer experience."

If you are referred by a Canam employee, write their full name