Project Management Assistant

Tri-City Group; Davenport (IA); On-site; USD 42,000 - 58,000; Full time

Job summary

Tri-City Group is currently seeking a Project Manager Assistant for an immediate opening in Davenport, IA. In this role, you will provide on-site coordinating and administrative support on construction project sites.

The ideal candidate will have at least a High School diploma or GED, proficiency in Microsoft Outlook, Word, and Excel, and attention to detail. Responsibilities include managing project contacts, drawings, submittals, and coordinating project meetings.

Qualifications

• Must possess strong attention to detail.
• Must be proficient in Microsoft Office (Outlook, Word, Excel).
• Previous experience in construction is preferred but not required.

Responsibilities

• Provide overall on-site coordinating and administrative support.
• Compile and maintain a list of project contacts.
• Request and manage project drawings and submittals.
• Coordinate and attend project meetings and maintain updated schedules.

Skills

Attention to detail

Communication skills

Problem-solving

Organizational skills

Proficiency in Microsoft Outlook

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Education

High School diploma or GED

Advanced training in office/business procedures or college coursework

Job description

Tri-City Group is currently seeking a Project Manager Assistant for an immediate opening in Davenport, IA. The Project Manager Assistant will be responsible for providing overall on-site coordinating and administrative support on construction project sites.

Responsibilities

• Compile/maintain a list of project contacts with email and phone numbers for Procore/VP
• Request from Estimator/PM the most current set of drawings/addendums and transfer into Procore
• Print a Complete set of Drawings if requested for the Foreman and PM
• Assist PM with requesting submittals for quoted and general materials and provide submittals to General Contractor and/or Construction Services.
• Review labor rates (if the project requires)
• Enter phase codes from Estimator/PM
• Request and enter the SOV from the Estimator/PM
• Review project Schedules with PMs, maintain updated Schedule
• Coordinate and attend Project Meetings. Including preparing agendas, creating and distributing meeting minutes (Procore).
• Contract Routing and Execution
• Acquire TCG Insurance/Bonds based on project requirements.
• Track and Upload all Change Orders, maintain CO log
• Complete monthly billings
• Complete job Close Out (O&M’s) - Warranties/Warranty letters/Product data
• Research and clear any/all remaining committed costs on projects
• Maintain all RFI’s and add to Procore
• Send out monthly WIPS
• Issue Subcontract Agreements
• Maintain Submittal log in Procore

Qualifications

• High School diploma or GED required. Advanced training in office/business procedures or college coursework desired.
• Must be proficient in Microsoft Outlook, Word and Excel.
• Previous experience in construction is preferred but not required.

Candidates must possess strong attention to detail, tact, and consideration, focus on accuracy, solid communication skills, positive initiative and judgment, the ability to problem solve and meet deadlines, self-motivation, business acumen, and organization.

All job offers are contingent upon the successful completion of a drug screen and reference check. Tri‑City Group is an equal opportunity employer.