Project Management Administrative Assistant

DM Clinical Research; Houston (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

A clinical research organization based in Houston seeks a Project Management Administrative Assistant to provide administrative and clinical trials assistance to project managers. Responsibilities include supporting the Clinical Operation team, tracking trial progress, contacting clinical sites, and organizing meetings. Candidates should have a high school diploma, and while prior clinical research experience is preferred, it is not required. Strong organizational and teamwork skills are essential for candidates applying for this role.

Qualifications

• High School Diploma or equivalent required.
• Prior experience in clinical research preferred.
• Knowledge of medical terminology is a plus.
• Knowledge of medical terminology is a plus.

Responsibilities

• Provide general administrative support to Clinical Operation team.
• Contact clinical sites for various requests.
• Assist in tracking clinical trial essentials.
• Organize and schedule meetings, prepare minutes.
• Maintain clinical trial monitoring/management systems.
• Participate in process improvement projects.
• Any other duties as assigned by management

Skills

Self-motivation

Teamwork

Organizational skills

Problem-solving skills

Attention to detail

Proficiency in MS Office Suite

Proficiency in Google Suite

Education

High School Diploma or equivalent

Job description

Position: Project Management Administrative Assistant

Location: Houston, TX

Job Id: 1094

# of Openings: 2

The Project Management Administrative Assistant will be required to provide administrative and clinical trials assistance to the Project Managers on the various tasks associated with running large-scale clinical trials.

DUTIES & RESPONSIBILITIES

• To provide general administrative support to the Clinical Operation team and assistance to Project Manager(s) and Study Start-up Specialist in start-up from site selection to site activation.
• To contact clinical sites for specific requests (e.g., enrollment updates, missing documentation, meeting arrangements, etc.)
• Assist in tracking the progress of all clinical trial essentials including patient recruitment, trial supplies and trial documentation
• Organize and schedule meetings, internally as necessary and prepare minutes of these meetings, as appropriate
• Populate and maintain the clinical trial monitoring/management tracking systems.
• Participate in special projects to continuously improve processes, tools, systems and organization, as appropriate
• Any other duties as assigned by management

KNOWLEDGE & EXPERIENCE

Education:

• High School Diploma or equivalent required.

Experience:

• Prior experience in clinical research is not required but preferred.

Credentials:

• N/A

Knowledge and Skills:

• Demonstrated ability to self-motivate, self-direct, and be flexible within a fast-paced environment.
• Proficiency in MS Office Suite and Google Suite or related software.
• Knowledge of medical terminology is a plus
• Solid teamwork, organizational, interpersonal, and problem-solving skills with attention to detail.