Project Management Administrative Assistant

Earthlight Technologies; Ellington (CT); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K with Company Match

Life Insurance

PTO

8 Paid Holidays

Accident Insurance

Hospital Critical Care Insurance

Additional Life Insurance

Job summary

Earthlight Technologies seeks a Project Management Administrative Assistant to keep solar projects moving through interconnection and permitting. You will prepare and submit applications, track status, and coordinate with utilities and internal teams to prevent delays.

The role emphasizes administrative detail, proactive communication with customers and utilities, and helping the solar department scale with improved processes.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Comfortable communicating professionally with customers and utility representatives.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong computer skills and ability to learn new software.
• Ability to work independently and follow tasks through completion.

Responsibilities

• Prepare and submit solar interconnection applications to utility companies.
• Track applications and follow up with utilities through approval.
• Address utility questions, corrections, and requests for additional documentation.
• Maintain accurate records of application status, approvals, and outstanding items.
• Communicate with customers when signatures, documentation, or additional information are needed.
• Coordinate with design, sales, installation, and operations teams.
• Help identify issues that could delay a project and work with the appropriate team to resolve them.
• Keep project information and status updated in company systems.
• Assist the operations team with scheduling, documentation, customer communication, and other project coordination.
• Help improve internal processes as the solar department grows.

Skills

Organizational skills

Written & verbal communication

Customer communications

Multi-project tracking

Computer skills

Independent work

Job description

Role: Project Management Administrative Assistant

We are seeking a Project Management Administrative Assistant to help keep our solar projects moving smoothly through utility interconnection and permitting. This role supports the project management and operations teams by preparing and submitting utility interconnection and permit applications, tracking their status, coordinating with utilities and permitting authorities, and following up on outstanding items. The mission of this position is to own the administrative details that keep projects progressing, identify delays before they become problems, and ensure the team stays informed from project sale through installation and final approval.

Key Responsibilities

• Prepare and submit solar interconnection applications to utility companies
• Track applications and follow up with utilities through approval
• Address utility questions, corrections, and requests for additional documentation
• Maintain accurate records of application status, approvals, and outstanding items
• Communicate with customers when signatures, documentation, or additional information are needed
• Coordinate with design, sales, installation, and operations teams
• Help identify issues that could delay a project and work with the appropriate team to resolve them
• Keep project information and status updated in company systems
• Assist the operations team with scheduling, documentation, customer communication, and other project coordination
• Help improve internal processes as the solar department grows

Position Overview

Work Hours: Full time, 40 hours.

Compensation: $21.00 – $25.00 per hour

Benefits: Medical, Dental, Vision, 401K with Company Match, Life Insurance, PTO, 8 Paid Holidays, and other Additional Fringe Benefits (Accident Insurance, Hospital Critical Care Insurance, Additional Life Insurance).

Location: Ellington, CT. In office.

Required Experience

• Strong organizational skills and attention to detail
• Excellent written and verbal communication
• Comfortable communicating professionally with customers and utility representatives
• Ability to manage multiple projects and deadlines simultaneously
• Strong computer skills and ability to learn new software
• Ability to work independently and follow tasks through completion

Preferred Experience

• Previous solar, utility, permitting, construction, or project coordination experience
• Previous experience with solar interconnection applications

Job Expectations: Ability to operate normal and customary technology used in a business and field environment, with or without accommodation.

Note: This description is not an exhaustive list of all role responsibilities, skills, and standards required. Other responsibilities, skills, and standards may be added. Management reserves the right to add or change the job requirements at any time.

Earthlight Technologies is a family owned and operated business with headquarters in Ellington, CT and offices in Massachusetts and Oregon. We specialize in solutions for residential solar, commercial solar, EV charging stations, and commercial energy efficiency. Our mission is to make the process easy and seamless. We are an affirmative action/Equal Opportunity Employer, committed to creating a diverse and inclusive workplace where all individuals are treated with respect and given equal opportunities for employment and advancement.

Core Values

At Earthlight we have a set of Core Values that we hold each other accountable to and would expect any new hire to strive for:

• We Value Each Other
• We Do the Right Thing
• We Demand Quality
• We Work Safely
• We are Responsible Stewards