Project Management/ Administrative

AppleOne Employment Services; El Segundo (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Temp-to-hire

On-site in El Segundo

Travel between June and November

Job summary

AppleOne Employment Services in El Segundo, CA is seeking a Programs and Event Planning professional for a temp-to-hire role that supports virtual meetings, webinars, hybrid events, conferences, galas, and stakeholder programs. You will coordinate logistics, manage budgets, work with internal teams and external partners, and ensure timely delivery of polished events that advance the organization’s mission.

This on-site position offers collaboration, cross-functional teamwork, and growth

Qualifications

• Experience coordinating virtual meetings, webinars, and hybrid events.
• Organized, detail-oriented, and tech-savvy with strong coordination skills.
• Ability to manage multiple programs and stakeholders simultaneously.

Responsibilities

• Plan and facilitate virtual meetings, webinars, hybrid events, and related program activities.
• Support planning and execution of in-person conferences, galas, campus programs, and stakeholder events.
• Assist with budget development, forecasting, tracking, and event-related reporting.
• Coordinate speakers, sponsors, vendors, volunteers, contracts, and external partners.
• Use event management platforms and tools to support registration, logistics, and follow-up.
• Partner with departments to align timelines, resources, and event execution needs.

Skills

Event coordination

Budget forecasting

Vendor management

CRM software

Virtual meetings

Tools

Event management platforms

CRM systems

Virtual meeting tools

Email tools

Collaboration software

Job description

Job Summary

A mission-driven nonprofit charitable organization in El Segundo, CA is seeking a Program and Event Planning professional for a temp-to-hire opportunity. This role is ideal for an organized, tech-savvy event and program support professional with experience coordinating virtual meetings, webinars, hybrid events, conferences, galas, and stakeholder-facing programs.

This position offers the opportunity to contribute to meaningful programs in a collaborative nonprofit environment with supportive leadership, strong teamwork, and cross-functional partnership. The role is well suited for someone who enjoys managing details, coordinating with internal teams and external partners, and helping deliver polished events that support an important community-focused mission.

Key Responsibilities

• Plan and facilitate virtual meetings, webinars, hybrid events, and related program activities.
• Support the planning and execution of in-person conferences, galas, campus programs, and stakeholder events.
• Assist with budget development, forecasting, tracking, and event-related administrative reporting.
• Coordinate speakers, sponsors, vendors, volunteers, contracts, and external partners to ensure deliverables are completed accurately and on time.
• Use event management platforms, CRM systems, virtual meeting tools, email tools, and collaboration software to support registration, communication, logistics, and follow-up.
• Partner cross-functionally with departments across the organization to align timelines, resources, materials, and event execution needs.

Compensation and Benefits

• Pay rate: $30.00 to $35.00 per hour.
• Job type: Temp-to-hire.
• Location: El Segundo, CA.
• Work arrangement: Full-time on-site during the contract period. If transitioned to a regular full-time position, the role is expected to be three days per week in office and two days remote.
• Travel: Moderate travel required, primarily between June and November, averaging approximately one week per month during that period.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.