Project Management Admin & Coordination Specialist

Schneider Electric; Buffalo (NY); On-site; USD 44,000 - 66,000; Full time

Job summary

Schneider Electric in the United States is seeking a Project Management Administrator to partner with Project Managers, delivering comprehensive administrative support across the project lifecycle, including planning, scheduling, documentation, and reporting. You will coordinate with cross-functional teams, maintain schedules and dashboards in Acumatica, and help ensure on-time delivery.

The role requires strong organization, attention to detail, and clear communication in a fast-paced

Qualifications

• Proficiency in Word, Excel, and PowerPoint.
• Strong verbal and written communication skills.
• Accurate and efficient data entry capabilities.
• Excellent organizational and time management skills.
• Experience managing calendars and coordinating meetings.
• Ability to collaborate across functions.
• Strong attention to detail and accuracy.
• Proactive, self-motivated with ability to work independently.
• Discretion handling confidential information.
• Flexibility with changing priorities.
• Strong problem-solving and customer-focused mindset.

Responsibilities

• Provide administrative and coordination support to Project Managers.
• Assist with project planning, scheduling, and documentation.
• Develop and distribute project status updates and dashboards.
• Maintain project records in Acumatica and other systems.
• Track orders, deliverables, and dependencies; escalate delays.
• Coordinate with Supply Chain, Logistics, Operations, and Service teams.
• Prepare customer-facing and internal communications on status.
• Organize project documentation repositories and lessons learned.

Skills

MS Office

Communication

Data entry

Organizational skills

Calendar management

Meeting coordination

Cross-functional collaboration

Attention to detail

Discretion

Independence

Tools

Acumatica

Job description

Schneider Electric in the United States is seeking a Project Management Administrator to partner with Project Managers, delivering comprehensive administrative support across the project lifecycle, including planning, scheduling, documentation, and reporting. You will coordinate with cross-functional teams, maintain schedules and dashboards in Acumatica, and help ensure on-time delivery.

The role requires strong organization, attention to detail, and clear communication in a fast-paced