Project Integration Coordinator: Admin & Process Improvement

Toyota Automated Logistics; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

401(k) Retirement Plan with company匹配

Vacation / Holiday Pay

Paid Volunteer time off

Tuition Reimbursement

Professional Associations, Conferences

Job summary

Toyota Automated Logistics is seeking a Project Integration Coordinator to provide administrative, coordination, and operational support to the Project Integration team in Indianapolis.

Responsibilities include onboarding coordination, training documentation, meeting support, and maintaining project data. 2+ years of admin or project support experience and strong MS Office skills are required, with up to 25% travel to project locations.

Qualifications

• Associates Degree in Engineering, Operations or related field.
• 2+ years of Administrative, coordination or project support experience.
• Strong organizational and time management skills with attention to detail.
• Ability to manage multiple tasks and priorities in a fast paced project environment.
• Proficiency with Microsoft Office tools (Outlook, Excel, Word, PowerPoint).
• Experience working with project tracking, resource planning, or enterprise systems preferred.
• Strong written and verbal communication skills.
• Ability to work collaboratively with cross functional teams.
• Experience supporting engineering, project management, or operations teams is preferred.
• Familiarity with continuous improvement, SOPs, or Kaizen documentation is a plus.
• Must be eligible to work in the USA long term without sponsorship.

Responsibilities

• Provide administrative support for Project Integration activities, including subcontractor invoicing coordination and tracking.
• Update and maintain FRT / ORT deliverable dates and intranet site updates.
• Support onboarding and training documentation and scheduling.
• Track and maintain training records and certifications.
• Assist leadership with Summit planning and team meeting agendas.
• Attend weekly meetings and capture notes, actions, and follow-ups.
• Support SOP submissions, Kaizen documentation tracking, and training on new processes.
• Help track department goals and progress.
• Occasionally provide on-site support at project locations (up to 25% travel).
• Perform other duties as assigned by Project Integration leadership.

Skills

Organizational skills

Time management

Communication skills

Cross-functional collaboration

Attention to detail

Multi-tasking

Teamwork

Education

Associate degree in Engineering/Operations or related field

Tools

Outlook

Excel

Word

PowerPoint

Job description

Toyota Automated Logistics is seeking a Project Integration Coordinator to provide administrative, coordination, and operational support to the Project Integration team in Indianapolis.

Responsibilities include onboarding coordination, training documentation, meeting support, and maintaining project data. 2+ years of admin or project support experience and strong MS Office skills are required, with up to 25% travel to project locations.