Project Finance & Records Analyst

Global Guardian; McLean (VA); On-site; USD 65,000 - 75,000; Full time

Job summary

Global Guardian in McLean, VA, seeks a Project Finance Analyst to ensure project records are complete and ready for processing. You will work with Operations, Mission Management, Accounting, and others to resolve discrepancies and maintain audit-ready records in a fast-paced environment.

The role requires meticulous attention to detail, strong organizational skills, and the ability to follow established procedures while exercising sound judgment. Salary ranges align with market and experience.

Qualifications

• High attention to detail with the ability to validate information against supporting documentation.
• Strong communication skills with multiple stakeholders.
• Experience with administrative review, billing, accounts payable, or project coordination preferred.

Responsibilities

• Review project records for completeness, accuracy, and compliance with established administrative requirements.
• Verify client information, dates, locations, services performed, rates, expenses, and supporting documentation.
• Confirm approvals, receipts, invoices, reports, and other project documents are attached and recorded.
• Compare information across systems and source documents; identify discrepancies and coordinate corrections.
• Follow up with Mission Managers, Operations, vendors, and internal partners to obtain documentation and resolve exceptions promptly.
• Document review results, outstanding items, resolutions, and approval status in procedures.
• Release or route project records for billing, accounts payable, payroll, accounting, or closeout when ready.
• Monitor review queues and aging items to support timely completion.
• Escalate recurring issues to the appropriate manager.
• Maintain audit-ready records and protect confidential information.

Skills

Administrative accuracy

Adaptability

Process discipline

Time management

Professional communication

Analytical thinking

Organization

Education

High school diploma or equivalent

Associate or Bachelor’s degree in business, accounting, finance, operations, or related field preferred

Tools

Microsoft Office

Excel

Outlook

Word

Job description

Global Guardian in McLean, VA, seeks a Project Finance Analyst to ensure project records are complete and ready for processing. You will work with Operations, Mission Management, Accounting, and others to resolve discrepancies and maintain audit-ready records in a fast-paced environment.

The role requires meticulous attention to detail, strong organizational skills, and the ability to follow established procedures while exercising sound judgment. Salary ranges align with market and experience.