Project Finance Analyst

Global Guardian, LLC; McLean (VA); On-site; USD 65,000 - 75,000; Full time

Job summary

Global Guardian is seeking a Project Finance Analyst in McLean, VA to conduct timely administrative reviews of projects and ensure documentation is complete for operational and financial processing.

You will collaborate with Operations, Mission Management, Accounting, and other stakeholders to resolve discrepancies, maintain reliable records, and support closeouts in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; Associate or Bachelor’s degree in business, accounting, finance, operations, or a related field preferred.
• Two or more years of experience in administrative review, operations support, billing, accounts payable, expense review, project coordination, or a similar detail-oriented role preferred.
• Strong attention to detail with the ability to identify inconsistencies and validate information against supporting documentation.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word; experience with ERP/CRM systems is preferred.
• Clear written and verbal communication skills and the ability to follow up professionally with multiple stakeholders.
• Ability to prioritize a high volume of work, meet deadlines, and maintain accuracy with limited supervision.
• Demonstrated discretion when handling confidential or sensitive information.

Responsibilities

• Review project records for completeness, accuracy, and compliance with established administrative requirements.
• Verify client information, dates, locations, services performed, personnel or vendor support, rates, expenses, and supporting documentation.
• Confirm that required approvals, receipts, invoices, reports, and other project-related documents are attached and properly recorded.
• Compare information across applicable systems and source documents; identify missing, conflicting, or unusual items and coordinate corrections.
• Follow up with Mission Managers, Operations personnel, vendors, and internal partners to obtain documentation and resolve exceptions promptly.
• Document review results, outstanding items, resolutions, and approval status in accordance with established procedures.
• Release or route project records for billing, accounts payable, payroll, accounting, or closeout once administrative requirements are satisfied.
• Monitor assigned review queues and aging items to support service-level expectations and timely project completion.
• Escalate recurring issues, material discrepancies, policy exceptions, and delayed responses to the appropriate manager.
• Maintain organized, audit-ready records and protect confidential client, employee, vendor, and project information.
• Assist with reconciliations, reporting, audits, process documentation, and special projects related to mission administration.
• Recommend practical process improvements that reduce errors, strengthen controls, and improve turnaround time.

Skills

Administrative accuracy

Adaptability

Process discipline

Time management

Professional communication

Analytical thinking

Organization

Education

Bachelor's degree preferred

Tools

MS Excel

MS Outlook

MS Word

ERP/CRM systems

Job description

Global Guardianprotects and delivers employees and families from political, environmental, and bad actor threats worldwide. We are a leading provider of emergency medical and security solutions for corporations and individuals. Our 24/7 Operations Centers in McLean, VA, and Charlotte, NC, identify, monitor, and respond to threats and emergencies with on-the-ground teams in over 100 countries. Our world-class professionals have extensive intelligence community experience, military special operations, and federal law enforcement. Founded over ten years ago by a Delta Force Sergeant Major and an Army Special Forces Colonel, we are a values-based organization focusing on a camaraderie, service, and excellence culture. We have managed crises in the worst environments in the world, and we know how to act fast to provide unmatched service for our clients. Global Guardian is an investor-backed, high-growth company that offers employees growth opportunities within the organization.

Position Summary and Objective

The Project Finance Analyst is responsible for conducting timely and accurate administrative reviews of projects/missions to confirm that required documentation is complete, information is consistent across systems, and mission records are ready for operational and financial processing. This role partners with Operations, Mission Management, Accounting, and other internal stakeholders to resolve discrepancies, maintain reliable records, and support efficient project closeout. The ideal candidate is highly organized, detail-oriented, comfortable working in a fast-paced environment, and able to follow established procedures while exercising sound judgment.

Key Responsibilities

• Review project records for completeness, accuracy, and compliance with established administrative requirements.
• Verify key project/mission details, including client information, dates, locations, services performed, personnel or vendor support, rates, expenses, and supporting documentation.
• Confirm that required approvals, receipts, invoices, reports, and other project-related documents are attached and properly recorded.
• Compare information across applicable systems and source documents; identify missing, conflicting, or unusual items and coordinate corrections.
• Follow up with Mission Managers, Operations personnel, vendors, and internal partners to obtain documentation and resolve exceptions promptly.
• Document review results, outstanding items, resolutions, and approval status in accordance with established procedures.
• Release or route project records for billing, accounts payable, payroll, accounting, or closeout once administrative requirements are satisfied.
• Monitor assigned review queues and aging items to support service-level expectations and timely project completion.
• Escalate recurring issues, material discrepancies, policy exceptions, and delayed responses to the appropriate manager.
• Maintain organized, audit-ready records and protect confidential client, employee, vendor, and project information.
• Assist with reconciliations, reporting, audits, process documentation, and special projects related to mission administration.
• Recommend practical process improvements that reduce errors, strengthen controls, and improve turnaround time.

Competencies and Attributes

• Administrative accuracy and quality control.
• Adaptability in a fast-paced environment.
• Process discipline and accountability.
• Time management and responsiveness.
• Professional communication and collaboration.
• Analytical thinking and problem-solving.
• Organization and follow-through.

Qualifications and Education

• High school diploma or equivalent required; Associate or Bachelor’s degree in business, accounting, finance, operations, or a related field preferred.
• Two or more years of experience in administrative review, operations support, billing, accounts payable, expense review, project coordination, or a similar detail-oriented role preferred.
• Strong attention to detail with the ability to identify inconsistencies and validate information against supporting documentation.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word; experience with enterprise resource planning, customer relationship management, expense, or project-management systems is preferred.
• Clear written and verbal communication skills and the ability to follow up professionally with multiple stakeholders.
• Ability to prioritize a high volume of work, meet deadlines, and maintain accuracy with limited supervision.
• Demonstrated discretion when handling confidential or sensitive information.

Success Measures

• Accuracy and completeness of project reviews.
• Effective partnership with operational and financial stakeholders.
• Consistent adherence to procedures, controls, and escalation requirements.
• Quality and audit readiness of project documentation.
• Reduction in records returned for missing or incorrect information.
• Timeliness of review completion and exception resolution.

Position Type and Schedule

• This is a full-time position located in McLean, VA.
• Salaried, exempt professional.
• Salary range: $65,000 to $75,000annually, dependent upon experience.

Work Environment and Physical Demands

• Exposure to stressful situations, such as challenging individuals or high-alert security issues.
• Exposure to sensitive and confidential information.
• Regular computer usage.
• Frequent sitting and standing.

Global Guardian Values

• We are hyper-responsive
• We find a way to "yes"
• We do what we say
• We work as a team

Equal Opportunity Employer Statement

Global Guardian is an equal opportunity employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran, disabled status, or genetic information.If you need reasonable accommodation regarding the application process, do not hesitate to contact [e-mail].