Project Finance Operations Specialist

CloudFit Software; Washington (District of Columbia); Remote; USD 75,000 - 92,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) / retirement plan

Paid holidays

PTO & holidays

Wellness program

Certification reimbursement

Career development

Job summary

CloudFit Software is seeking a detail-oriented Project Finance Operations Specialist to drive billing accuracy and cash visibility across a portfolio of government and commercial contracts. You will connect project teams, Finance, customers, and vendors to strengthen invoicing, collections, and financial performance in a remote-friendly environment.

The role emphasizes automation and scalable processes, collaboration with project managers, and improving data quality.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or related field or equivalent experience.
• Experience supporting billing, accounts receivable, project accounting, finance operations, or contract administration.
• Strong understanding of invoice management, collections, and financial documentation.
• Experience with project budgets, purchase orders, vendor invoices, commitments, and cost tracking.
• Ability to translate contract, project, budget, invoice, and payment data into actionable financial information.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities.
• Clear communication, sound judgment, and a collaborative customer-service approach.
• Proficiency with Microsoft Excel and modern business systems.

Responsibilities

• Manage project billing activities across a portfolio of government and commercial contracts.
• Develop and maintain billing schedules aligned with contractual requirements and project milestones.
• Prepare and submit accurate customer invoices while tracking billing status, exceptions, unbilled activity, and collection follow-through.
• Monitor project cash positions and provide timely updates that support forecasting and business decisions.
• Support project purchasing and vendor payment processes by validating invoices against approved budgets, commitments, purchase orders, and contractual requirements.
• Partner with project managers and operational leaders to identify and resolve billing, payment, contract, and cash-flow issues.
• Maintain clear documentation, standard operating procedures, and work instructions for project finance processes.
• Engineer and automate workflows that improve efficiency, data quality, visibility, and control.
• Assist with contract intake, project setup, billing terms, contract modifications, and other quote-to-cash activities.
• Support continuous improvement across Finance, Operations, and Project Delivery.

Skills

Billing & invoicing

Accounts receivable

Project accounting

Finance operations

Contract administration

Data analysis

Excel skills

Communication

Education

Bachelor's degree in Finance/Accounting/Business Admin

Tools

ERP systems

Automation tools

Job description

CloudFit is seeking a detail-oriented and highly collaborative Project Finance Operations Specialist to support the financial execution of projects from contract award through cash collection. This role connects project teams, Operations, Finance, customers, and vendors to strengthen billing accuracy, cash visibility, financial performance, and operational excellence across a diverse contract portfolio. The ideal candidate combines strong financial operations experience with an engineering and automation-first mindset and a passion for building scalable solutions that support company growth.

What You'll Do

• Manage project billing activities across a portfolio of government and commercial contracts.
• Develop and maintain billing schedules aligned with contractual requirements and project milestones.
• Prepare and submit accurate customer invoices while tracking billing status, exceptions, unbilled activity, and collection follow-through.
• Monitor project cash positions and provide timely updates that support forecasting and business decisions.
• Support project purchasing and vendor payment processes by validating invoices against approved budgets, commitments, purchase orders, and contractual requirements.
• Partner with project managers and operational leaders to identify and resolve billing, payment, contract, and cash-flow issues.
• Maintain clear documentation, standard operating procedures, and work instructions for project finance processes.
• Engineer and automate workflows that improve efficiency, data quality, visibility, and control.
• Assist with contract intake, project setup, billing terms, contract modifications, and other quote-to-cash activities.
• Support continuous improvement across Finance, Operations, and Project Delivery.

Required Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field, or equivalent professional experience.
• Experience supporting billing, accounts receivable, project accounting, finance operations, or contract administration.
• Strong understanding of invoice management, collections, and financial documentation.
• Experience working with project budgets, purchase orders, vendor invoices, commitments, and cost tracking.
• Ability to translate contract, project, budget, invoice, and payment data into accurate, actionable financial information.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities.
• Clear communication, sound judgment, and a collaborative customer-service approach.
• Proficiency with Microsoft Excel and modern business systems.

Preferred Qualifications

• Experience supporting federal government contracts.
• Familiarity with project-based accounting or ERP systems.
• Experience documenting business processes and implementing operational improvements.
• Knowledge of contract terms, billing structures, and project financial management.
• Experience using automation or AI-enabled tools to improve business workflows.

What Success Looks Like

• Customers are billed accurately and on schedule.
• Project financial information is complete, reliable, and actionable.
• Billing status, unbilled activity, collections, committed costs, and project cash are visible to the right stakeholders.
• Project finance processes are documented, scalable, and supported by effective automation.
• Stakeholders receive timely support, clear communication, and disciplined follow-through.
• Continuous improvement increases efficiency, transparency, and operational effectiveness.

Why CloudFit

At CloudFit, you'll work alongside talented professionals who are passionate about solving meaningful problems for our customers. We offer a collaborative culture, opportunities for professional growth, competitive compensation, and a comprehensive benefits package designed to support your success personally and professionally. Bring financial discipline, engineering thinking, and automation to the project lifecycle.

CloudFit Benefits & Perks

• Physical Health: Medical, dental, vision insurance, & voluntary health options for you and your family!
• Mental Health: Talkspace, Calm, virtual therapy, counseling
• Financial Wellness: 401(k), HSA, FSAs, Personal Financial Advisors
• 3 Weeks of PTO, 15 Paid Company Holidays, 8 Giving Back Hours
• Wellness Program: reimbursement, gym discounts, health fairs, & more!
• Recognition Program: Earn & give recognition, annual awards, celebrations
• Career development for employees at every level is a priority at CloudFit.
• Certification Reimbursement
• User Friendly Career Development Tools & Resources

The salary range for this role is $75,000 - $92,000 +benefits &perks. PST Time Zone preferred. This is a REMOTE position.

Current Federal Security Clearance or ability to obtain (US Citizenship required)*CloudFit participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S.

Don’t meet every single requirement? Studies show that women and people of color often hesitate to apply for jobs unless they meet every qualification listed. At CloudFit, we’re committed to creating a diverse, inclusive, and authentic workplace. If you’re excited about this role but your experience doesn’t align perfectly with every qualification, we still encourage you to apply! You might be the perfect fit for this position—or another one on our team.

About This Opportunity

This role may be part of our proactive hiring process. While an immediate opening may not be available, we’re interviewing candidates to build relationships and identify strong fits for future opportunities as roles open.

About CloudFit

CloudFit Software provides customers the ability to quickly iterate on the development of Cloud Solutions while optimizing security, networking, operations, and monitoring through an engineering mindset. At CloudFit, we instrument solutions that attempt to reduce the human element by applying automation and engineering to every aspect of a solution's lifecycle. CloudFit focuses on delivering managed scenarios that meet customer business needs. This allows us to provide core operational outcomes while integrating back with the customer’s existing operations teams. Please be aware many of our positions require the ability to obtain security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information. CloudFit is committed to providing reasonable accommodations and support in our recruiting processes for candidates with disabilities, long-term conditions, mental health conditions, or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support. If you need accommodation, please contact the Talent Acquisition team at .CloudFit is an equal opportunities employer and welcomes applications from all sections of society, including veterans, and does not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, or any other basis as protected by applicable law.