Project Finance Coordinator

Qualus Corporation; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Retirement Savings Plans

Paid Time Off

Company Holidays

Job summary

Qualus Corporation is seeking a Project Finance Coordinator in the accounting department to manage expenses, billings and budgets for designated projects. You will collaborate with project managers on financial aspects, forecast to stay within budget and support month-end close processes.

The role requires a basic understanding of accounting principles (US GAAP), strong Excel skills and the ability to communicate effectively with all levels of the organization.

Qualifications

• 1–2 years experience in Accounting or Finance.
• Experience in project-based environment preferred.
• Familiarity with US GAAP and basic accounting principles.
• Proficient in Excel.

Responsibilities

• Oversee how projects earn revenue in the accounting system and provide monthly project earnings analysis.
• Analyze project cost reports and meet with Director of Finance and Project Managers regarding invoicing, profitability, costs and cash flow.
• Prepare and execute budgets for each project assigned.
• Reconcile invoices to clients, vendors, or contractors.
• Set up and maintain projects in the accounting system per contract terms.
• Maintain an organized accounting system compliant with regulations, policies and procedures.
• Review contracts including amendments and agreements.
• Serve as a liaison between Project Managers, Project Accountants, Leadership and the accounting team.
• Monitor system for payments, POs, invoices and statements and follow up as needed.
• Assist with annual business plan.
• Work independently to research and resolve financial issues.
• Provide recommendations or commentary as needed.

Skills

Problem solving

Analytical thinking

Critical thinking

Communication

Independence

Tools

Excel

Job description

Position Overview

Power your future with Qualus in our Accounting department as a Project Finance Coordinator. The Project Finance Coordinator is responsible for managing the expenses, billings, and budgets for projects assigned by the Project Finance Supervisor. They will maintain cost records and expenses related to the project(s) as well as month end project accounting close functions. This individual will investigate any billing issues and provide forecasting to ensure the organization completes the project within the expected budget. They will collaborate with project managers on financial aspects until competition. To be a successful Project Finance Coordinator, you must have a strong understanding of basic accounting principles, including US GAAP.

Responsibilities

• Oversee how projects earn revenue in the accounting system and provide monthly project earnings analysis
• Analyzes project cost reports and meets frequently with the Director of Finance and Project Managers to review status of projects for invoicing, profitability, earnings, costs, and cash flow
• Prepare and execute budgets for each project assigned
• Reconcile invoices to clients, vendors, or contractors
• Sets up and maintains projects in the accounting system according to contract terms
• Maintain an organized accounting system with several accounts while staying compliant with financial regulations, policies, and procedures
• Review contracts including amendments and agreements
• Serve as a liaison between Project Managers, Project Accountants, Leadership and the accounting team to ensure accuracy
• Monitor system for payments, purchase orders, invoices, and statements and follows up where necessary
• Assist with annual business plan
• Works independently to research and resolve financial issues
• Provide recommendations or commentary as needed

Minimum Qualifications

• Minimum of 1-2 years in Accounting, Finance, or related field
• Minimum of 1-2 years in accounting, preferably in a project-based environment
• Basic accounting principles, US GAAP
• Proficiency in Excel
• Strong problem solving, analytical and critical thinking
• Excellent verbal and written communication skills, and the ability to effectively communicate with all levels of the organization
• Ability to work independently and meet project deadlines

Benefits & Compensation

Qualus offers a competitive benefits package for eligible employees, which may include Medical, Dental, Vision, Life Insurance, Short- and Long-Term Disability coverage, Retirement Savings Plans (including employer matching where applicable), Flexible Spending and/or Health Spending Accounts, Employee Assistance Programs (EAP), Parental Leave, Paid Time Off, and Company Holidays. Benefits offerings may vary based on position, work location, and eligibility requirements.

• Medical
• Dental
• Vision
• Life Insurance
• Short- and Long-Term Disability coverage
• Retirement Savings Plans (including employer matching where applicable)
• Flexible Spending and/or Health Spending Accounts
• Employee Assistance Programs (EAP)
• Parental Leave
• Paid Time Off
• Company Holidays

The compensation range for this position is provided in accordance with applicable laws and market practices. The final base salary offered may vary based on factors including, but not limited to, education, qualifications, certifications, experience, skills, seniority, geographic location, internal equity, performance, and business needs. Compensation ranges are subject to change at the Company's discretion and as permitted by applicable law.

Company Overview

Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, energy efficiency and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 2,000 professionals, with offices throughout the U.S. and Canada.

Equal Opportunity Employer

We are an equal opportunity employer and value diversity. We are committed to providing an inclusive workplace and do not discriminate on any grounds protected by applicable human rights legislation across Canada and the US.

We are committed to a secure and transparent hiring process. We do not request payment or sensitive personal information, such as Social Security numbers or banking details, during the application process. Please use caution and verify opportunities through our official channels.