Project Finance Coordinator

Arts Hacker; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off and holidays

Retirement savings plan with company 2

Professional development opportunities

Collaborative team culture

Job summary

AGAR in Greater Cincinnati, OH is seeking a Project Finance Coordinator to manage budgets, vendor pricing, and financial reporting across active projects. This on-site role reports to the Controller and offers growth into broader project finance responsibilities within a fast-paced environment.

You will build budgets using briefs and market data, track spends, reconcile, and support SOWs and change orders with a collaborative team.

Qualifications

• 3+ years of experience in estimating, procurement, vendor management, cost accounting, or project finance.
• Ability to build accurate budgets quickly even with evolving scope or pricing.
• Experience managing vendor quotes, negotiations, cost accountability, budgeting and project financial reporting.
• Advanced Excel and accounting/reporting tools experience.
• Clear communicator with discretion; background check may be required.

Responsibilities

• Build timely project budget estimates using briefs, quotes, and data.
• Source and manage vendors, compare quotes, negotiate terms, ensure accountability.
• Track spend, monitor job costs and profitability, identify variances, report risks.
• Support financial documentation: SOWs, change orders, reconciliations, closeouts, setup, reporting.
• Maintain vendor rate databases and finance templates; support process improvements.

Skills

Project finance experience

Budget estimation / cost forecasting

Vendor management & cost accounting

Strong Excel skills

Clear communicator

Education

Bachelor’s degree in finance / accounting / business

Tools

Excel

QuickBooks

ERP systems

Job description

Career Opportunity: Project Finance Coordinator with AGAR in Greater Cincinnati, OH

Are you a detail-oriented finance or estimating professional who can build credible project budgets quickly, even when scope, pricing, or creative concepts are still evolving? Do you thrive in a fast-paced, project-driven environment where accuracy, vendor accountability, and clear communication are essential? If so, we want to hear from you.

AGAR is seeking a full-time/on-site Project Finance Coordinator in the Greater Cincinnati area to support the financial management of projects from bid through closeout. This role is responsible for building fast, accurate budget estimates, tracking spending against budget, managing vendor pricing and accountability, preparing reconciliations, and providing financial reporting across active jobs. Working under the direction of the Controller, this position supports day-to-day project finance operations and is ideal for a professional seeking to grow into broader project finance responsibilities as AGAR continues to scale.

Key Responsibilities:

• Build timely, accurate project budget estimates using creative briefs, vendor quotes, historical data, and market rates, often with evolving scope or pricing
• Source and manage vendors, compare quotes, negotiate terms, and ensure accountability for cost, scope, and timeline commitments
• Track project spend, monitor job costs and profitability, identify variances, and communicate risks and recommendations to project teams and the Controller
• Support financial documentation, including Statements of Work, change orders, reconciliations, job closeouts, project setup, and reporting
• Maintain vendor rate databases, finance templates, reporting tools, and documented processes while supporting AGAR’s values and ongoing process improvements

Qualifications:

• 3+ years of experience in estimating, procurement, vendor management, cost accounting, or project finance within a project-based, bid-driven environment
• Strong ability to build accurate budgets and cost estimates quickly, even with incomplete information and tight deadlines
• Experience managing vendor quotes, negotiations, cost accountability, budgeting, job costing, reconciliations, profitability analysis, and project financial reporting
• Advanced Excel skills with experience using accounting, project management, time-tracking, and reporting tools
• Clear communicator with sound discretion; must pass a background check and provide professional references upon request

Preferred Qualifications:

• Experience in a project-based, bid-driven environment such as experiential marketing, events/production, construction, architecture, engineering, or manufacturing
• Familiarity with QuickBooks or a comparable ERP/accounting system
• Bachelor’s degree in finance, Accounting, Business, or a related field, or equivalent professional experience
• Experience supporting Statements of Work, changing orders, reconciliations, job closing outs, or project margin analysis

What We Offer:

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off (PTO) and paid holidays
• Retirement savings plan with company contribution
• Professional development and training opportunities
• Close-knit, collaborative team culture where your contributions are seen and valued

AGAR is made up of Cultural Wondermakers who create moments of wonder through experiential marketing, retail innovation, hospitality, and public art. Since 2008, AGAR has been transforming everyday experiences into opportunities to grow culture and spark meaningful connection.

Our Core Values:

• Embrace Being Uncomfortable – The greatest learning moments occur when outside of your comfort zone.
• Execute with Excellence – Provide agile service without compromising quality of work.
• Constantly Curious and Open to the New – Immerse into experiences and things outside the norm.
• All Hands on Deck, Always – No matter the nature of the job, we get it done together.
• Truth in Words and Actions – Take ownership and accountability.

AGAR is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.