Project Finance Associate II

HNTB Corporation; Bellevue (WA); On-site; USD 42,000 - 63,000; Full time

Job summary

HNTB Corporation in Bellevue, WA is seeking a Finance Associate to maintain project financial data, ensure contract-aligned billing, and support the project finance team with cost coding and invoicing accuracy.

The role emphasizes GAAP-informed project accounting, collaboration with project teams, and payroll and vendor expense management to keep billing and reporting current. Excellent attention to detail is required.

Qualifications

• Associate degree and 2 years of relevant work experience, or 4 years of relevant work experience in lieu of education.
• Familiarity with project accounting and invoicing processes.
• Strong understanding of contract terms, change orders, and cost coding.

Responsibilities

• Maintains project-related financial data in the project management system.
• Codes project costs to appropriate accounting codes and allocates by project/task.
• Reviews and helps approve project invoices for contractual compliance.
• Generates routine and ad hoc financial performance reports.
• Supports subcontracting processes and client billing questions.
• Assists with proposal support, including gross margin analysis and cost proposals.

Skills

GAAP accounting rules

Excel

Written and verbal communication

Education

Associate degree and 2 years of relevant work experience

Job description

What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails being responsible for maintaining project-related financial data in HNTB's project management system, ensuring alignment with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work. The Project Finance Associate supports the project finance team to ensure billing compliance with contractual documents. Responsibilities include coding project costs, such as subconsultant expenses, expense report receipts, and vendor invoices, with appropriate project accounting codes in accordance with standard procedures and contractual requirements to ensure proper entry into HNTB's project management system. To keep pace with growing opportunities at HNTB Washington State, we are seeking a trusted Finance Associate. The ideal candidate will be proactive, detail-oriented, and collaborative. This role offers the opportunity for professional advancement as our large, multi-tiered business team continues to grow.

What You’ll Do:

• Accurately updates the project management system by translating client and project workplan data based on contract and change order review.
• Facilitates the ability to access and charge to project tasks and phases in the project management system.
• Ensures project costs are properly coded and allocated by maintaining awareness of project status, and proactively determining the financial data updates in response to project changes.
• Manages cost transfers to and from projects/tasks.
• Supports the project finance team in reviewing and approving project invoices, updating invoice requirements from contractual documents, verifying billed costs, and ensuring compliance with reporting requirements, including insurance certificates and adherence to client systems and formats.
• Generates routine and ad hoc internal project financial performance reports for project and office teams.
• Reviews and may provide financial approval of vendor/subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements.
• Obtains necessary approvals and tracks internal workflow status for timely outcomes.
• Partners with the project team to develop and maintain client and subconsultant relationships and acts as a project liaison to field contract billing questions and/or provide receivables updates.
• May assist or lead the subcontracting processes throughout the project lifecycle.
• Supports the proposal process, including gross margin analysis, cost proposal development, alignment with the project management system, and client proposal/estimate formats.
• Performs other assigned duties.

What You’ll Need:

• Associate degree and 2 years of relevant work experience, or In lieu of education, 4 years of relevant work experience

What You'll Bring:

• Intermediate knowledge of GAAP accounting rules and uses these rules to advise project teams and project finance team.
• Intermediate Excel skills
• Strong written and verbal communication skills

What We Prefer:

• Experience in project finance or project accounting

Additional Information

HNTB Total Rewards

Equal Opportunity Employer/Disability/Veteran Visa sponsorship is not available for this position.

Locations

Bellevue, WA (Seattle) . . . . The approximate pay range for Washington is $30.52 - $45.78. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

Notice to Third-Party Agencies

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees. At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country.

You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value. When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.

Equal Opportunity Employer HNTB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization In compliance with the Immigration Reform and Control Act of 1986, we will only employ qualified individuals legally authorized to work in the United States (if the position is or will be one which is subject to U.S. law). Verification of employment eligibility will be required. HNTB participates in E-Verify Know your rights: Right to Work