Project Finance Associate I

HNTB Corporation; Bellevue (WA); On-site; USD 35,000 - 52,000; Full time

Job summary

HNTB Corporation in Bellevue, WA is seeking a Project Finance Associate to maintain project financial data in the PM system, ensuring billing aligns with contracts and change orders. You will code costs to projects and phases, review invoices for compliance, and generate routine financial reports for project and office teams, while supporting subcontracting and the proposal process.

This role offers growth within a large, employee-owned firm.

Qualifications

• Associate’s degree or 2 years of relevant work experience.
• Developing knowledge of GAAP accounting rules.
• Strong written and verbal communication skills.

Responsibilities

• Update and maintain the project management system by translating client and project workplan data based on contract and change order review.
• Facilitate access and charge to project tasks and phases in the project management system.
• Ensure project costs are properly coded and allocated by monitoring project status and adapting financial data as needed.
• Manage cost transfers to and from projects/tasks.
• Support the project finance team in reviewing and approving project invoices for contractual compliance and reporting requirements.
• Generate routine internal project financial performance reports for project and office teams.

Skills

GAAP knowledge

Communication

Education

Associate degree or 2 years experience

Tools

MS Excel

Job description

What We're Looking For At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails being responsible for maintaining project-related financial data in HNTB's project management system, ensuring alignment with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work. The Project Finance Associate supports the project finance team to ensure billing compliance with contractual documents. Responsibilities include coding project costs, such as subconsultant expenses, expense report receipts, and vendor invoices, with appropriate project accounting codes in accordance with standard procedures and contractual requirements to ensure proper entry into HNTB's project management system. To keep pace with growing opportunities at HNTB Washington State, we are seeking a trusted Finance Associate. The ideal candidate will be proactive, detail-oriented, and collaborative. This role offers the opportunity for professional advancement as our large, multi-tiered business team continues to grow.

What You’ll Do:

• Accurately updates the project management system by translating client and project workplan data based on contract and change order review.
• Facilitates the ability to access and charge to project tasks and phases in the project management system.
• Ensures project costs are properly coded and allocated by maintaining awareness of project status and adapting financial data as needed due to project changes.
• Manages cost transfers to and from projects/tasks.
• Supports the project finance team in reviewing and approving project invoices, updating invoice requirements from contractual documents, verifying billed costs, and ensuring compliance with reporting requirements, including insurance certificates and adherence to client systems and formats.
• Generates routine internal project financial performance reports for project and office teams.
• Reviews vendor/subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements.
• Obtains necessary approvals and tracks internal workflow status for timely outcomes.
• Supports the project team in maintaining client and subconsultant relationships and communicates receivables updates as directed by the finance team.
• Assists in subcontracting processes throughout the project lifecycle.
• Supports the proposal process, including gross margin analysis, cost proposal development, alignment with the project management system, and client proposal/estimate formats.
• Performs other assigned duties.

What You’ll Need:

• Associate’s degree, or In lieu of education, 2 years of relevant work experience

What You'll Bring:

• Developing knowledge of GAAP accounting rules
• Knowledge of MS Excel
• Strong written and verbal communication skills

What We Prefer:

Additional Information

HNTB Total Rewards

Equal Opportunity Employer/Disability/Veteran Visa sponsorship is not available for this position.

Locations:

Bellevue, WA (Seattle) . . . .

The approximate pay range for Washington is $25.28 - $37.92.

Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

Notice to Third-Party Agencies

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Equal Opportunity Employer

HNTB is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will only employ qualified individuals legally authorized to work in the United States (if the position is or will be one which is subject to U.S. law). Verification of employment eligibility will be required. HNTB participates in E-Verify Know your rights: Right to Work