New Grad Returning Project Finance Associate II - Summer 2027 - For Current/Former HNTB Interns Only

HNTB Corporation; Chicago (IL); On-site; USD 39,000 - 58,000; Full time

Job summary

HNTB Corporation in Chicago, IL is seeking a Project Finance Associate to maintain project financial data in our project management system, ensure alignment with client contracts, and support billing processes across change orders and subcontracts.

You will generate routine and ad hoc financial reports, review invoices for contractual compliance (including DBE and insurance certificate requirements), and collaborate with the project team to provide receivables updates and cost analyses.

Qualifications

• Associate degree with 2+ years of relevant work experience.
• Or 4 years of relevant work experience in lieu of education.
• Knowledge of GAAP accounting rules to advise project teams.
• Experience with project finance and billing processes.

Responsibilities

• Maintain project-related financial data in the project management system and ensure alignment with contracts.
• Code and allocate project costs; monitor status and update data for project changes.
• Review and approve project invoices for contractual compliance; manage vendor invoices.
• Generate routine and ad hoc financial performance reports for project/office teams.
• Assist or lead subcontracting processes and support the proposal process, including gross margin analysis.

Skills

GAAP accounting

Project finance

Billing processes

Subcontracting awareness

Education

Associate degree

Job description

What We're Looking For at HNTB

you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails being responsible for maintaining project-related financial data in HNTB's project management system, ensuring alignment with current client contracts, including change orders, subconsultant agreements, and approved unauthorized work. The Project Finance Associate supports the project finance team to ensure billing compliance with contractual documents.

What You’ll Do

Accurately updates the project management system by translating client and project workplan data based on contract and change order review. Facilitates the ability to access and charge to project tasks and phases in the project management system. Ensures project costs are properly coded and allocated by maintaining awareness of project status, and proactively determining the financial data updates in response to project changes. Manages cost transfers to and from projects/tasks. Supports the project finance team in reviewing and approving project invoices, updating invoice requirements from contractual documents, verifying billed costs, and ensuring compliance with reporting requirements, including insurance certificates and adherence to client systems and formats. Generates routine and ad hoc internal project financial performance reports for project and office teams. Reviews and may provide financial approval of vendor/subconsultant invoices for accuracy and contractual compliance, including DBE and insurance certificate requirements. Obtains necessary approvals and tracks internal workflow status for timely outcomes. Partners with the project team to develop and maintain client and subconsultant relationships and acts as a project liaison to field contract billing questions and/or provide receivables updates. May assist or lead the subcontracting processes throughout the project lifecycle. Supports the proposal process, including gross margin analysis, cost proposal development, alignment with the project management system, and client proposal/estimate formats. Performs other assigned duties.

What You’ll Need

Associate degree and 2 years of relevant work experience, or In lieu of education, 4 years of relevant work experience

What You'll Bring

Intermediate knowledge of HNTB processes and procedures as well as GAAP accounting rules and uses these rules to advise project teams and project finance team.

What We Prefer

HNTB Internship experience

Additional Information

HNTB Total Rewards

The approximate pay range for Illinois is $27.97 - $41.96. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

Locations

Chicago, IL

Equal Opportunity Employer

HNTB is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate. Equal Opportunity Employer/Disability/Veteran Visa sponsorship is not available for this position.

Work Authorization

In compliance with the Immigration Reform and Control Act of 1986, we will only employ qualified individuals legally authorized to work in the United States (if the position is or will be one which is subject to U.S. law). Verification of employment eligibility will be required.

HNTB participates in E-Verify Know your rights: Right to Work