Project Expeditor

Kids for the Future; Baton Rouge (LA); On-site; USD 70,000 - 95,000; Full time

Job summary

Sigma, a professional multi-discipline engineering and design company, is seeking a Project Expeditor to oversee all expediting activities for multiple projects in the Baton Rouge area. The role ensures on-time delivery of documents, equipment, and materials, working with engineering, procurement and logistics to resolve issues promptly.

The candidate should have 5+ years in project-based environments, solid expediting and vendor management skills, and proficiency with document management

Qualifications

• Bachelor's degree in a relevant field or equivalent work experience.
• Strong knowledge of document control procedures, standards, and software systems.
• Familiarity with procurement processes, supply chain management, and expediting techniques.

Responsibilities

• Oversee and manage all project expediting functions.
• Monitor vendor progress and ensure deliveries meet PO timelines.
• Provide regular updates and flag delays with practical solutions.
• Communicate with suppliers to clarify expectations and resolve issues.
• Track supplier performance and delivery conditions.
• Maintain organized project document databases for easy access.

Skills

Expediting skills

Organization

Time management

Communication

Education

Bachelor's degree or equivalent

Tools

Document management software

MS Office Suite

Job description

• Location 11585 Lake Sherwood Avenue North,Baton Rouge, LA, 70816,United States

Description

WHAT WE NEED:

Project Expeditor

The Project Expeditor is responsible for overseeing and managing all project expediting functions within the organization. This role supports all projects to ensure all document deliverables, equipment and material are delivered on time and meet all necessary requirements. The Project Expeditor works closely with various departments and stakeholders to ensure smooth project execution and compliance with established procedures and standards.

Responsibilities:

• Monitor vendor progress to make sure deliveries stay on track and align with purchase orders and project timelines
• Share regular updates with project teams, flagging any potential delays early and suggesting practical solutions to keep things moving.
• Stay in touch with suppliers to clarify expectations, ensure they’re meeting requirements, and work through issues before they become problems.
• Review supplier data to track performance and confirm they are meeting deadlines, quality standards, and delivery conditions.
• Monitor document control processes and systems to identify areas for improvement to enhance efficiency and effectiveness.
• Work closely with the project teams, like engineering, procurement, and logistics, quickly resolve any issues that could slow things down.
• Organize and maintain an accurate and up-to-date database or filing system for all project-related documents, ensuring easy access, retrieval, and retrieval for authorized personnel.
• Keep detailed records of supplier communications, delivery progress, and any steps taken to address risks or delays.
• Take part in project reviews and meetings, offering updates that help everyone stay aligned and on schedule.
• Update purchasing and expediting reports and distribute to team members on a regular basis.
• Conduct regular quality checks to verify the accuracy, completeness, and integrity of project documents, identifying and rectifying any discrepancies or errors.
• Hold purchase order status meeting on a weekly basis.

WHO WE NEED:

• Bachelor's degree in a relevant field or equivalent work experience.
• Strong knowledge of document control procedures, standards, and software systems.
• Familiarity with procurement processes, supply chain management, and expediting techniques.
• Basic understanding of legal requirements for direct purchase and indirect purchase (as agent for) is required.
• At least 5+ years in an equivalent position within a project-based or industrial environment.
• Vendor and source expediting skills are required.
• Excellent organizational and time management skills with the ability to prioritize and multitask effectively.
• Attention to detail and a high level of accuracy in document management.
• Strong communication and interpersonal skills, with the ability to collaborate and coordinate with diverse stakeholders.
• Proficiency in using document management software, MS Office Suite, and other relevant applications.

WHO WE ARE:

Founded in 1987, Sigma is a professional multi-discipline engineering and design company that serves the petrochemical, fertilizer, and refining industries. Privately owned and operated by Engineers, Sigma's culture empowers employees and clients to choose relationships and projects that fit our values and ultimately act as an extension of our clients. Our technical resources provide unmatched quality in multi-discipline engineering and design, in-plant services, supplier quality inspections, field services, automation, procurement and expediting, construction management, and leadership training.

If you would like to see more of what Sigma is about visit our website at www.sigmaec.com .

"We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law."