Project/Estimating Assistant

Goodfellow Bros Inc; Portland (OR); On-site; USD 88,828,000 - 117,482,000; Full time

Benefits offered by this job

ESOP

401(k) + Profit Sharing

Wellness Incentives

Employee Referrals

Medical Insurance

PTO & Holidays

Parental Leave

Disability Insurance

Career Growth

Community Programs

Job summary

Goodfellow Bros Inc. is seeking a detail‑oriented Project/Estimating Assistant in Portland, OR. The role supports the Estimating Department and project teams with bid administration and CRM data management.

The ideal candidate will be highly organized, able to handle fast-paced priorities, and communicate effectively both verbally and in writing. The position offers a robust benefits package and long‑term growth within a fourth‑generation, family‑owned contractor.

Qualifications

• Legal right to work in the US without sponsorship.
• 2 years of project administrative experience; database and Microsoft Excel spreadsheet entry.

Responsibilities

• Download, organize, and maintain bid plans, specs, quotes, and other bid documents.
• Prepare bid documents, bonds, and supporting materials for proposals.
• Maintain estimating information and records in the CRM database.
• Solicit and track quotes from subcontractors, suppliers, and service providers.
• Assist with pre-qualifications, bids, RFPs, and SOQs.
• Support marketing materials, proposals, and project closeout documents.
• Create and maintain job folders, spreadsheets, databases, and project records.
• Maintain complete project information in Vista.
• Coordinate project setup and billing with project teams, estimators, and contract administration.
• Prepare and submit monthly customer billings with schedules and documentation.
• Support Accounts Receivable by obtaining lien waivers and maintaining project docs.
• Enter and maintain change orders in Vista as requested.
• Coordinate subcontractor pay applications with project teams and Subcontract Payables.
• Provide additional administrative support as needed.

Skills

Organization

Detail-oriented

Verbal communication

Written communication

MS Excel

Multitasking

Education

High School Diploma or GED

Associate's degree preferred

Tools

MS Office

Outlook

Oracle

Procore

SAP Ariba

Vista

CRM

Adobe InDesign

Job description

GoodfellowBros.(GBI)isalargeheavy-civilcontractorwithoperationsthroughouttheWestCoast&Hawaii.Ourcompanyisafourth-generation,family-ownedbusiness,celebratingover100yearsintheindustry!Wehaveearnedareputationforprofessionalismandintegritythatreflectsourlongstandingcommitmenttotheindividuals,businesses,andresourcesofthecommunitiesinwhichweliveandwork.

GBIhasalwaysmaintainedthatouremployeesareourgreatestasset,andwearenowseekingtoaddtoourteam.WearelookingforaProject/EstimatingAssistanttojoinourteaminPortland,OR.

PositionSummary

Thispositionprovidesadministrativesupportacrosstheregion,withaprimaryfocusonsupportingtheEstimatingDepartmentandprojectteams.Theidealcandidateishighlyorganized,detail-oriented,andabletocommunicateeffectivelybothverballyandinwriting.Successinthisrolerequirestheabilitytothriveinafast-pacedprojectenvironment,managemultiplepriorities,andadaptquicklyasneedschange.Thesuccessfulcandidatewilltakeinitiative,identifyopportunitiestostreamlineprocesses,andcompletetasksaccuratelyandefficientlywhileprovidingdependablesupporttothebroaderteam.

PositionDescription

• Download,organize,andmaintainplans,specifications,quotes,andotherbid-relateddocuments.
• Preparebiddocuments,bonds,andsupportingmaterialsforpublicandprivateproposals.
• MaintainestimatinginformationandrecordswithintheCRMdatabase.
• Solicitandtrackquotesfromsubcontractors,suppliers,andserviceproviders.
• Assistwithpre-qualifications,bids,RFPs,andSOQs.
• Supportthepreparationofmarketingmaterials,proposals,andprojectcloseoutdocuments.
• Createandmaintainjobfolders,spreadsheets,databases,andprojectrecords.
• MaintaincompleteandaccurateprojectinformationinVista.
• Coordinateprojectsetupandbillingrequirementswithprojectteams,Estimators,andContractAdministration.
• Prepareandsubmitmonthlycustomerbillings,includingrequiredschedulesandsupportingdocumentation.
• SupportAccountsReceivablebyobtaininglienwaiversandmaintainingrequiredprojectdocumentation,withagoalofkeepingreceivablesunder60days.
• EnterandmaintainchangeordersinVistaasrequested.
• CoordinatesubcontractorpayapplicationswithprojectteamsandSubcontractPayables.
• ProvideadditionaladministrativesupporttoprojectteamsandEstimatorsasneeded.

CompetitiveBenefits&TotalRewardsatGoodfellowBros.

AtGoodfellowBros.,employeewell-beingisatoppriority.Ourcomprehensivetotalrewardspackageisdesignedtosupportyourphysical,mental,andfinancialhealthwhileofferingtheflexibilitytomeetthediverseneedsofyouandyourfamily.Here’swhatyoucanexpect:

Thispositionoffers$31to$41hourly.

AdditionalCompensation

• EmployeeStockOwnershipPlan(ESOP):Asapartiallyemployee-ownedcompany,GBIofferseligibleemployeestheopportunitytobuildlong-termwealththroughsharedownership.
• 401(k)+ProfitSharing:Immediateeligibilitywithgenerousannualemployercontributionsthatgobeyondtraditionalmatchprograms.
• WellnessIncentives:Earnupto$700peryearforparticipatinginhealthylifestyleactivities.
• EmployeeReferralBonuses:Helpgrowourteamandreceivebonusesforsuccessfulreferrals.

Benefits

• Medical,Dental&VisionInsurance:Low-costplanoptions,includingPremeraHSA(WA,OR,CA),KaiserHMO(OR,CA,HI),andHMSA(HI).Preventivecareiscoveredat100%.
• PaidTimeOff:Upto26daysofvacation,9sickdays,and11paidholidaysannually.
• Parental&FamilyLeave:Onepaidbondingweek,withadditionalunpaidleaveavailable.
• Disability&LifeInsurance:Company-paidshort-termandlong-termdisability,pluslifeinsurancecoverageupto1.5xyourannualsalary.
• Training&CareerGrowth:Accesstoleadershipdevelopmentprograms,mentorship,andcareeradvancementsupport.
• Perks&CommunityPrograms:Charitablecontributionmatching,paidvolunteertime,andretaildiscounts.

Internalcandidateswillreceivepriorityconsiderationforthefive(5)calendardaysafterthepositionisposted.

RequiredEducation,Experience,andTechnicalKnowledge

• CandidatesmusthavethelegalrighttoworkintheUSwithoutemployersponsorship.
• 2yearsofprojectadministrativeexperience;databaseandMicrosoftexcelspreadsheetentry.

Education

• HighSchoolGraduateorGED.
• Associate'sdegreeandpreviousexperienceinaconstructioncompanyispreferredbutnotrequired.

Certifications/Licenses

• Validdriver’slicense,andcleandriver’sabstractisrequired.

ComputerSkills

• MusthavecomputerexperienceusingMSOfficeproductsuiteandOutlook.
• ExperiencewithOracle,Procore,SAPAriba,Vista,Smartbid,CRM,andAdobeAcrobatandInDesignisaplus.

Equal employment opportunity, including veterans and individuals with disabilities.